Run Grocery Store New Product Shelf Set Checklist — Free

Inspection Setup

Inspector name and role

Full name and job title of the person conducting this shelf set inspection.

Inspection date and time

Date and time the shelf set inspection is being performed.

Store number / location

Store identifier and department or aisle number being inspected.

Planogram version / revision number

Record the planogram ID and version used to authorize this shelf set (e.g., POG-2024-Q3-Rev2).

New item UPC(s) being set

List all new SKU UPCs included in this shelf set. Cross-reference against the new item authorization list.

Planogram Compliance

New product is placed in the exact shelf position specified on the planogram critical (required)

Confirm bay, shelf level, and horizontal slot match the planogram schematic. Any deviation is a non-conformance.

Yes No N/A

Number of facings matches planogram specification

Enter the actual number of facings set. Compare to planogram-specified facing count.

Product is correctly sequenced relative to adjacent SKUs per planogram

Left-to-right and top-to-bottom product order matches planogram flow. Missequencing is a non-conformance.

Yes No N/A

Shelf depth / product pushed to shelf front (full forward)

All units are pulled to the front edge of the shelf. No product is recessed behind the shelf lip.

Yes No N/A

Shelf dividers, pushers, or risers installed per planogram fixture notes

Confirm any required shelf hardware (dividers, gravity-feed trays, risers) is installed as specified.

Yes No N/A

Pricing Accuracy and Shelf Tag Compliance

Shelf price tag is present and correctly positioned below the new product critical (required)

A legible price tag is installed in the correct label strip slot directly below the product facing. Missing tags are a critical deficiency.

Yes No N/A

Shelf tag price matches the authorized retail price in the POS system critical (required)

Scan the item at a handheld or POS terminal and confirm the ring price matches the shelf tag. Price discrepancies must be corrected before the set is complete.

Yes No N/A

UPC on shelf tag matches the product UPC barcode

Verify the UPC printed on the shelf label matches the barcode on the product unit. Mismatches cause scan errors and pricing non-conformances.

Yes No N/A

Promotional or sale signage (if applicable) is authorized and correctly dated

If a promotional tag or sign is posted, confirm it is on the current promotional calendar and displays the correct start/end dates.

Yes No N/A

Product Condition and Rotation

All units on shelf are free of visible damage (dents, tears, broken seals) critical (required)

Inspect each facing for crushed, dented, or open packaging. Damaged units must be removed and documented as shrink.

Yes No N/A

Photo evidence (optional)

Product is within sell-by / best-by date at time of set critical (required)

Check the code date on the front-facing unit and at least one unit from the back of the shelf. Out-of-date product must not be set.

Yes No N/A

FIFO rotation applied — oldest code dates placed at shelf front

Confirm that product with the earliest sell-by date is positioned at the front of the shelf and newer stock is behind it.

Yes No N/A

Quantity set on shelf matches planogram minimum stock depth

Enter the number of units currently on shelf. Must meet or exceed the planogram-specified minimum depth.

Safety and Regulatory Compliance

Aisle width remains ≥ 28 inches after product is set (OSHA 29 CFR 1910.22(b)) critical (required)

Measure or visually confirm that the aisle in front of the reset section is not obstructed and maintains the minimum 28-inch clear width required by OSHA 1910.22(b). Narrower aisles are a critical deficiency.

Yes No N/A

Product stacking height does not obstruct sprinkler deflectors — minimum 18-inch clearance maintained (NFPA 13) critical (required)

Confirm that no product, signage, or display material is stacked within 18 inches below sprinkler deflectors per NFPA 13 clearance requirements.

Yes No N/A

No product overhang creates a slip, trip, or falling-object hazard in the aisle

Inspect for product extending beyond the shelf edge, unstable stacking, or top-shelf items that could fall. Correct any hazard before completing the set.

Yes No N/A

Hazardous or chemical products (if applicable) are segregated from food items per FDA Food Code 2022 §6-501.112

If the new product is a cleaning agent, pesticide, or other chemical, confirm it is not shelved adjacent to or above food products.

Yes No N/A

Final Shelf Presentation and Sign-Off

Shelf and surrounding area is clean and free of debris, stickers, or old shelf tags from previous product

Remove all remnants of the previous product including old labels, adhesive residue, and product debris before sign-off.

Yes No N/A

Overall shelf set presentation rating

Rate the overall visual quality of the completed shelf set from 1 (unacceptable) to 5 (excellent).

Any open deficiencies or corrective actions documented and assigned

Confirm that all non-conformances identified during this inspection have been logged with an assigned owner and target completion date.

Yes No N/A

Inspector signature

Inspector signature confirming the shelf set has been inspected and findings are accurately recorded.

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Run: Grocery Store New Product Shelf Set Checklist

Inspection Setup

Planogram Compliance

Pricing Accuracy and Shelf Tag Compliance

Product Condition and Rotation

Safety and Regulatory Compliance

Final Shelf Presentation and Sign-Off

Get your results