Run Grocery Cold Chain Receiving Audit — Free

Shipment Documentation

Temperature record provided with shipment critical (required)

Confirm a temperature log or transit temperature record is available for the load.

Yes No N/A

Temperature record within acceptable range critical (required)

Verify recorded temperatures meet product requirements for refrigerated or frozen goods.

Yes No N/A

Bill of lading matches received shipment

Check that carrier paperwork matches product type, quantity, and destination.

Yes No N/A

Receiving time documented

Record the date and time the shipment was received at the dock.

Shipment notes or exceptions recorded

Document any discrepancies, delays, or special handling notes.

Carrier Condition

Carrier refrigeration unit operating properly critical (required)

Confirm the reefer unit is on and maintaining the required setpoint.

Yes No N/A

Photo evidence (optional)

Carrier interior clean and free of odors

Inspect the trailer interior for cleanliness, spills, debris, or contamination risks.

Yes No N/A

No visible pests or pest evidence critical (required)

Check for insects, rodents, droppings, nesting material, or other pest indicators.

Yes No N/A

Photo evidence (optional)

Trailer floor, walls, and ceiling in good condition

Verify there is no damage that could compromise sanitation or temperature control.

Yes No N/A

Carrier temperature setpoint displayed

Confirm the setpoint is visible and appropriate for the shipment type.

Yes No N/A

Door Seal and Security

Door seal intact and matches paperwork critical (required)

Verify the seal is unbroken and the seal number matches the shipping documents.

Yes No N/A

Photo evidence (optional)

Trailer doors close securely

Check that doors latch and seal properly without gaps.

Yes No N/A

No signs of tampering or unauthorized access critical (required)

Look for broken locks, damaged seals, or evidence the load was opened in transit.

Yes No N/A

Photo evidence (optional)

Door gasket condition acceptable

Inspect door gaskets for cracks, tears, or wear that could affect temperature retention.

Yes No N/A

Cargo Condition

Product temperature verified at receipt critical (required)

Record the measured product temperature at receiving.

Frozen goods remain fully frozen critical (required)

Verify frozen products show no thawing, softening, or ice crystal damage.

Yes No N/A

Photo evidence (optional)

Refrigerated goods show no signs of temperature abuse critical (required)

Inspect for condensation, spoilage, swelling, discoloration, or off-odors.

Yes No N/A

Photo evidence (optional)

Packaging intact and undamaged

Check cartons, cases, and pallets for crushed, torn, wet, or compromised packaging.

Yes No N/A

Cargo arranged to maintain airflow

Confirm product is loaded or received in a way that does not block refrigeration airflow.

Yes No N/A

Corrective Action and Release

Corrective action documented for any nonconformance critical (required)

Record the action taken for temperature, seal, carrier, or product issues.

Yes No N/A

Supervisor notified of exceptions

Confirm escalation to the appropriate supervisor or quality contact.

Yes No N/A

Load disposition selected

Choose the final disposition of the shipment after inspection.

Note (optional)

Photos captured for exceptions

Attach photos showing any damage, seal issues, temperature concerns, or contamination.

Yes No N/A

Photo evidence (optional)

Inspector signature

Inspector signs to confirm the audit findings and disposition.

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Run: Grocery Cold Chain Receiving Audit

Shipment Documentation

Carrier Condition

Door Seal and Security

Cargo Condition

Corrective Action and Release

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