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Run: Fleet Fuel Card Reconciliation Audit

Audit fleet fuel card activity against vehicle, driver, mileage, and pricing records to catch mismatches, exceptions, and waste before they add up.

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Audit Scope and Transaction Identification

Audit period is clearly defined

Verify the start and end dates for the reconciliation audit.

Fuel card transaction report matches the selected audit period critical (required)

Yes No N/A

All transactions include card number, date, time, location, and amount critical (required)

Yes No N/A

Transaction records are complete and legible

Yes No N/A

Exceptions identified during initial review

Fuel Quantity and Pricing Review

Gallons purchased are reasonable for the vehicle type and tank capacity critical (required)

Yes No N/A

Fuel price per gallon is within expected market or contract range critical (required)

Yes No N/A

Total transaction amount matches gallons multiplied by unit price critical (required)

Yes No N/A

Fuel type matches vehicle requirements

Pricing or quantity exception noted

MPG and Usage Variance Analysis

Calculated MPG is within acceptable variance of expected fleet benchmark critical (required)

Fuel usage aligns with route length and trip purpose

Yes No N/A

Idle time or excessive fueling patterns identified

MPG variance amount

Variance explanation documented

Exceptions, Approval, and Corrective Action

All exceptions have supporting documentation critical (required)

Yes No N/A

Supervisor or manager approval obtained for exceptions

Yes No N/A

Corrective actions assigned for unresolved issues critical (required)

Yes No N/A

Follow-up due date

Final audit conclusion

Get your results

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Run: Fleet Fuel Card Reconciliation Audit

Audit Scope and Transaction Identification

Driver and Vehicle Assignment

Fuel Quantity and Pricing Review

MPG and Usage Variance Analysis

Exceptions, Approval, and Corrective Action

Get your results