Run Driver Qualification File Audit - 49 CFR Part 391 — Free

Audit Setup and Driver Identification

Driver file is correctly labeled with full name and employee/driver ID critical (required)

Yes No N/A

Driver type and status are documented

Verify whether the driver is active, inactive, terminated, or seasonal, and whether the file is expected to contain current qualification records.

Note (optional)

Audit date recorded critical (required)

Auditor name and signature captured critical (required)

File review scope confirmed critical (required)

Confirm the audit covers the complete qualification file and any required supporting records maintained separately.

Yes No N/A

Driver Application and Employment Record

Driver employment application is present and complete critical (required)

Verify the application includes required employment history, address history, and signature/date where applicable.

Yes No N/A

Application is signed and dated by the driver critical (required)

Yes No N/A

Employment history gaps are explained

Check for unexplained gaps in employment history and note any missing prior employer information that could affect qualification review.

Yes No N/A

Previous employer safety performance inquiries documented, if applicable

Verify any required prior employer inquiries or responses are retained in the file when applicable to the driver and carrier process.

Yes No N/A

Discrepancies or missing application data documented

Yes No N/A

Licensing, MVR, and Driving Record

Valid CDL or required driver license is on file critical (required)

Verify the license is current, appropriate for the vehicle class, and matches the driver identity in the file.

Yes No N/A

License expiration date recorded critical (required)

Motor Vehicle Record (MVR) is present critical (required)

Confirm a current MVR is retained in the file and covers the required review period per company policy and applicable regulation.

Yes No N/A

MVR review date is within required interval critical (required)

Verify the MVR is current and reviewed at the required frequency for ongoing qualification monitoring.

Yes No N/A

Driving violations or disqualifying events documented and addressed

Check whether any violations, suspensions, or disqualifying events are documented with follow-up action as required.

Yes No N/A

Medical Qualification and Road Test

Medical examiner's certificate is present critical (required)

Confirm the current medical certificate is on file and legible.

Yes No N/A

Medical certificate expiration date is current critical (required)

Medical examiner listed on certificate is authorized critical (required)

Verify the certificate identifies a valid medical examiner and the certificate appears complete and unaltered.

Yes No N/A

Road test certificate or equivalent qualification record is present critical (required)

Confirm the file contains a road test certificate or acceptable equivalent documentation, signed and dated as required.

Yes No N/A

Road test documentation identifies vehicle type and evaluator

Yes No N/A

Clearinghouse, Drug/Alcohol, and File Readiness

FMCSA Drug and Alcohol Clearinghouse query record is present critical (required)

Verify the required query documentation is retained in the file and matches the driver identity.

Yes No N/A

Required query type and date are documented critical (required)

Confirm the file shows the query date and whether the query was limited or full, as applicable to company process.

Yes No N/A

Missing, expired, or inconsistent documents identified critical (required)

Record any deficiencies, non-conformances, or expired records that would create audit exposure.

Yes No N/A

Corrective action assigned for each deficiency

Document the action owner, due date, and next step for each missing or expired item.

Yes No N/A

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Run: Driver Qualification File Audit - 49 CFR Part 391

Audit Setup and Driver Identification

Driver Application and Employment Record

Licensing, MVR, and Driving Record

Medical Qualification and Road Test

Clearinghouse, Drug/Alcohol, and File Readiness

Get your results