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Audit Scope and Content Source Control

Audit scope documented for locations, screens, and playlists

Verify the audit includes the specific site, screen IDs, playlist names, and date/time of inspection.

Content owner identified for each active playlist critical (required)

Each active playlist has a named owner or accountable team in the content management system.

Yes No N/A

Approval workflow or source-of-truth process in place

Verify there is a defined approval process for publishing, updating, and retiring signage content.

Yes No N/A

Playlist inventory matches deployed screens critical (required)

Confirm the content management inventory matches the screens currently in service with no unknown or orphaned displays.

Yes No N/A

Last content update timestamp recorded

Capture the most recent publish or sync time for the audited playlist or screen.

Content Accuracy and Expiry Status

No expired promotions, announcements, or campaigns displayed critical (required)

Verify all time-sensitive content has a valid display window and is removed after expiry.

Yes No N/A

Dates, events, and schedules are current critical (required)

Check that event dates, meeting times, service hours, and schedules shown on screen are current and accurate.

Yes No N/A

Pricing, offers, or claims match approved source critical (required)

Verify any displayed pricing, offer terms, or claims match the approved source document or system of record.

Yes No N/A

Content references have valid expiry or review dates

For each active campaign or message, confirm a review date or expiry date is assigned and not overdue.

Yes No N/A

Outdated or superseded assets removed from rotation

Verify retired creative, old logos, obsolete notices, and superseded files are not present in the playlist.

Yes No N/A

Brand Compliance and Visual Standards

Logo usage matches approved brand standards critical (required)

Verify logos are current, correctly sized, and not distorted, cropped, or outdated.

Yes No N/A

Colors, fonts, and layout comply with brand guidelines

Check that typography, color palette, spacing, and layout align with approved brand standards.

Content is free of spelling, grammar, and punctuation errors

Inspect visible text for typographical errors that could reduce credibility or create confusion.

Yes No N/A

Images and video assets are high quality and not pixelated

Verify media assets display cleanly at the screen resolution with no obvious distortion, cropping, or compression artifacts.

Accessibility considerations addressed where applicable

Check whether contrast, legibility, and readability are suitable for the intended audience and viewing distance.

Yes No N/A

Playback, Screen Condition, and Operational Status

Screen is powered on and displaying the correct playlist critical (required)

Verify the display is on, connected, and showing the intended content loop.

Yes No N/A

No frozen frame, black screen, or playback error observed critical (required)

Check for stalled content, blank screens, error messages, or failed media playback.

Yes No N/A

Audio, if used, is at appropriate volume and functioning

Confirm any audio component is audible, not distorted, and appropriate for the environment.

Yes No N/A

Screen surface is clean and free of visible damage

Inspect the display face for dust, smudges, cracks, dead pixels, or other visible defects.

Yes No N/A

Brightness and visibility are appropriate for ambient conditions

Verify the screen is readable at normal viewing distance under current lighting conditions.

Compliance, Safety, and Corrective Actions

Safety-related signage content is current and compliant critical (required)

Where the display includes safety messaging, verify it remains current and aligned to applicable requirements such as OSHA 29 CFR 1910 or 1926 and NFPA 1, 70E, or 101 as applicable.

Yes No N/A

Unauthorized or unapproved content not present critical (required)

Confirm no content appears that has not been approved by the content owner or authorized approver.

Yes No N/A

Deficiencies documented with corrective action and due date

Record all non-conformances, assign an owner, and set a due date for remediation.

Inspector signature

Signature of the person completing the audit.

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Run: Digital Signage Content Audit

Audit Scope and Content Source Control

Content Accuracy and Expiry Status

Brand Compliance and Visual Standards

Playback, Screen Condition, and Operational Status

Compliance, Safety, and Corrective Actions

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