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Run: Date Label and Discard Day Verification Walk

Use this walk to verify prep cooler and ready-to-eat items have visible discard day labels and are still within shelf life. It helps catch unlabeled or expir...

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Inspection Scope and Sample Selection

Inspection area includes prep coolers and ready-to-eat refrigerated product

Walk all designated prep coolers, reach-ins, and storage locations holding ready-to-eat product subject to date marking.

Random sample size completed critical (required)

Record the number of items reviewed.

Sample drawn from multiple containers and locations

Confirm the 25-item sample was not taken from a single container or shelf only.

Yes No N/A

Date Label Presence

Each sampled container has a visible discard day label critical (required)

Verify every sampled item has a legible date label showing the discard day or use-by date.

Yes No N/A

Photo evidence (optional)

Label is legible and securely attached critical (required)

Labels must be readable and affixed to the container or product in a way that will remain visible during storage.

Yes No N/A

Photo evidence (optional)

Label format matches site SOP

Confirm the label format used by the site matches the approved date-marking procedure.

Yes No N/A

Discard Day and Shelf-Life Verification

Each sampled item is within shelf life critical (required)

Confirm the product has not exceeded the discard day and remains within the approved refrigerated shelf-life limit.

Yes No N/A

Photo evidence (optional)

No expired or past-discard-day product found in sample critical (required)

Any item past its discard day is a critical non-conformance.

Yes No N/A

Photo evidence (optional)

Date calculation is consistent with opening day and storage policy

Verify the discard day was calculated correctly from the opening/preparation date and the approved holding period.

Yes No N/A

Corrective Action and Documentation

Out-of-date product removed from service immediately critical (required)

Any expired or unlabeled ready-to-eat item must be discarded or otherwise removed from service per SOP.

Yes No N/A

Photo evidence (optional)

Root cause documented for any labeling deficiency

Document why the deficiency occurred, such as missing label, relabeling gap, or incorrect discard-day calculation.

Corrective action assigned and completed

Record whether retraining, relabeling, product disposal, or supervisor follow-up was completed.

Yes No N/A

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