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Run: Convenience Store Lottery Reconciliation Inspection

Audit shift-to-shift lottery reconciliation, winning ticket payouts, cash controls, inventory records, and security checks in one store-ready inspection. Use...

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Shift Reconciliation

Compare the recorded settlement amount against the lottery terminal report for the prior shift.
Confirm that sales, voids, payouts, and adjustments are documented for the full shift period.
Verify that any overage, shortage, or unexplained variance is documented and escalated per store procedure.
Confirm that the outgoing and incoming associates both reviewed and acknowledged the reconciliation results.

Winning Ticket Validation

Confirm that each winning ticket was scanned or validated through the lottery terminal before any payout was issued.
Verify that all payouts were within the store's approved payout threshold and that larger wins were referred appropriately.
Review the log for ticket number, date, amount, associate initials, and validation result.
Confirm that tickets outside the valid redemption criteria were rejected and documented when applicable.

Cash Handling and Settlement Controls

Verify that lottery payout funds are controlled separately if store policy requires a dedicated cash reserve or drawer.
Confirm that cash counts are performed using dual control or another approved verification method.
Verify that cash added to or removed from the lottery payout fund is logged with date, time, amount, and associate initials.
Enter the dollar variance for the shift settlement and confirm it is within the store's acceptable tolerance.
Confirm cash is locked in the drawer, safe, or approved storage whenever not in active use.

Lottery Inventory and Documentation

Confirm that all ticket books, packs, or terminals under store control are listed and reconciled.
Verify that unsold, voided, damaged, or returned lottery materials are tracked according to procedure.
Confirm that required reports are printed or stored electronically and are available for audit review.
Check that required notices, redemption limits, and age-restriction signage are visible to customers.
Record any missing, mismatched, or unclear documentation and the explanation provided by store staff.

Security and Compliance

Confirm that cameras cover the lottery terminal, payout area, and cash handling points and are operating properly.
Verify that access to terminal functions, keys, codes, and payout cash is limited to authorized personnel.
Check that the lottery counter and surrounding area are clear of obstructions, cords, and blocked egress paths.
Verify that the extinguisher is mounted, unobstructed, and within its inspection and service requirements.
Document any observed non-conformance, suspected fraud indicators, or procedural gaps requiring follow-up.

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