Run Collision Parts Cycle Count and Mirror-Match Audit — Free

Audit Scope and Setup

Audit date and shift recorded

Open repair orders selected for mirror-match review critical (required)

Enter the number of open ROs included in this cycle count sample.

Staging areas included in count are clearly identified critical (required)

Verify all applicable parts staging locations were included, such as receiving, hold area, body staging, paint staging, and sublet/return bins.

Yes No N/A

Parts coordinator or designee performed the count

Confirm the person completing the audit is responsible for parts control or has been assigned by management.

Yes No N/A

Open RO list matches current production board or DMS critical (required)

Verify the source list used for the audit matches the current open RO list and has not missed newly opened or closed files.

Yes No N/A

Mirror-Match Reconciliation

Each staged part is matched to an open RO critical (required)

Verify every staged part has a corresponding open repair order and is not orphaned or unassigned.

Yes No N/A

Part number and description match the RO line item critical (required)

Confirm the physical part, part number, and description align with the approved repair order line item or supplement.

Yes No N/A

Quantity staged equals quantity required critical (required)

Verify the number of staged units matches the quantity required on the RO, including multi-piece kits and repeated components.

Yes No N/A

Part status is correct for the repair stage critical (required)

Select the current status of the part relative to the repair process.

Shortages, Overages, and Exceptions

Missing parts identified and documented critical (required)

Confirm any shortages between the RO and staged inventory were documented with part number, RO number, and next action.

Yes No N/A

Excess parts identified and documented

Confirm any overages or duplicate parts were identified, tagged, and routed for return, stock adjustment, or reassignment.

Yes No N/A

Backordered or superseded parts flagged

Verify parts on backorder, superseded by a revised number, or awaiting supplement approval were clearly flagged in the audit.

Yes No N/A

No unapproved substitute parts staged critical (required)

Confirm no substitute, aftermarket, or alternate parts were staged without documented approval on the RO or supplement.

Yes No N/A

Condition, Labeling, and Location Control

Parts are labeled with RO or vehicle identifier critical (required)

Verify each staged part has a clear label or tag linking it to the correct RO, VIN, or stock reference.

Yes No N/A

Parts are stored in the correct staging location critical (required)

Confirm parts are in the designated body, paint, sublet, or release area and not mixed with unrelated jobs.

Yes No N/A

No visible damage, contamination, or packaging breach

Inspect staged parts for dents, scratches, broken packaging, contamination, or missing protective wrap that could affect fit or finish.

Yes No N/A

Corrective Actions and Sign-Off

Corrective actions assigned for all exceptions critical (required)

Confirm each shortage, overage, misstage, or damaged part has an assigned owner and due date.

Yes No N/A

Production impact communicated to affected teams

Verify body, paint, and production leadership were notified of any parts issue that could delay a repair order.

Yes No N/A

Audit results reviewed and signed off critical (required)

Note (optional)

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Run: Collision Parts Cycle Count and Mirror-Match Audit

Audit Scope and Setup

Mirror-Match Reconciliation

Shortages, Overages, and Exceptions

Condition, Labeling, and Location Control

Corrective Actions and Sign-Off

Get your results