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Receiving and Traceability

Supplier name matches approved source critical (required)

Confirm the COA was issued by the approved supplier or authorized manufacturer listed on the approved supplier list.

Yes No N/A

Material name and item code match receiving record critical (required)

Verify the COA material description, item code, and purchase/receiving record identify the same material.

Yes No N/A

Lot or batch number recorded critical (required)

Record the supplier lot or batch number shown on the COA and confirm it matches the received container labeling.

Quantity received documented

Enter the quantity received for the lot being reviewed.

COA Receipt and Document Control

COA received before lot release critical (required)

Verify the lot has not been released to production, use, or storage for use prior to COA review completion.

Yes No N/A

COA document is legible and complete critical (required)

Check that the COA includes all pages, readable results, and no missing or obscured fields.

Yes No N/A

COA issue date recorded

Capture the date the COA was issued by the supplier.

COA revision or version matches approved requirement critical (required)

Confirm the COA format, revision, or version is acceptable per the current quality agreement or SOP.

Yes No N/A

Specification Review Against COA

Identity test meets specification critical (required)

Verify the COA identity result meets the approved material specification.

Yes No N/A

Critical quality attributes meet specification critical (required)

Confirm all critical or release-defining attributes listed on the COA meet the approved acceptance criteria.

Yes No N/A

Numeric test results recorded

Document any key COA test values reviewed against specification limits, including units where applicable.

No unexplained out-of-specification results critical (required)

Confirm there are no OOS, OOT, or other unexplained discrepancies on the COA.

Yes No N/A

COA results align with material specification critical (required)

Verify the COA results are within all required acceptance limits for the material.

Yes No N/A

Exceptions, Discrepancies, and Non-Conformance

Discrepancies identified and documented critical (required)

Document any mismatch between the COA, receiving record, and approved specification.

Yes No N/A

Material placed on hold or quarantined if required critical (required)

Confirm non-conforming or pending-review material is segregated and not released for use.

Yes No N/A

Corrective action or supplier follow-up initiated

Record whether a supplier complaint, deviation, or corrective action request was opened.

Yes No N/A

Note (optional)

Non-conformance details

Describe the deficiency, affected lot, and any immediate containment action taken.

Disposition and Release Authorization

Lot disposition selected critical (required)

Select the final disposition for the lot after COA review.

COA accepted prior to release critical (required)

Confirm the lot was released only after COA acceptance and required review completion.

Yes No N/A

Reviewer comments

Add any final notes regarding acceptance rationale, exceptions, or follow-up actions.

Reviewer signature critical (required)

Signature of the person approving the COA review and lot disposition.

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Run: Certificate of Analysis Review Log

Receiving and Traceability

COA Receipt and Document Control

Specification Review Against COA

Exceptions, Discrepancies, and Non-Conformance

Disposition and Release Authorization

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