Templates › Inspections › SEO page

Run: AES Electronic Export Information Filing Audit

Audit AES Electronic Export Information filings to confirm each shipment was filed when required, classified correctly, and backed by source documents. Use i...

Fill this out, get a PDF emailed to you. No account required. Want to run it with your team and track results? Sign up free →

Inspection Setup & Shipment Scope

Shipment record identified and review period documented

Record the shipment identifier, export date, and audit period covered by this inspection.

USPPI identified for the shipment critical (required)

Document the U.S. Principal Party in Interest responsible for the export filing determination.

Destination country confirmed critical (required)

Confirm the final destination country used to evaluate mandatory filing exceptions and destination-specific requirements.

Shipment type and filing responsibility verified critical (required)

Identify whether the shipment was filed by the USPPI, authorized agent, or freight forwarder.

Supporting export documents available for review

Confirm availability of commercial invoice, packing list, shipping instructions, and any export authorization documents.

Yes No N/A

Note (optional)

EEI Filing Requirement Determination

Commodity value per Schedule B number documented critical (required)

Enter the declared commodity value associated with each Schedule B number reviewed.

Note (optional)

EEI filing threshold evaluated for each Schedule B number critical (required)

Confirm the review determined whether the value exceeded the applicable AES filing threshold for the Schedule B number.

Yes No N/A

Mandatory filing trigger identified when applicable critical (required)

Select any mandatory filing triggers that applied to the shipment.

Note (optional)

Filing decision supported by documented rationale critical (required)

Verify the file contains a clear explanation for why EEI filing was required or not required.

Yes No N/A

Classification, ECCN, and License Data

Schedule B number recorded for each commodity line critical (required)

Confirm each commodity line has a Schedule B number recorded in the shipment file.

ECCN recorded where applicable critical (required)

Verify the Export Control Classification Number is documented for controlled items when required.

License code or license exception documented where applicable critical (required)

Confirm the AES filing includes the correct license code, license number, or license exception reference when required.

Commodity description matches classification and filing record

Verify the commodity description is consistent with the Schedule B number, ECCN, and any license information in the file.

Yes No N/A

AES Filing Accuracy & ITN Validation

AES filing submitted before export when required critical (required)

Verify the EEI filing was transmitted in AES before export or within the required filing window.

Yes No N/A

Internal Transaction Number (ITN) recorded in shipment file critical (required)

Record the ITN or other AES proof of filing associated with the shipment.

AES filing data matches source documents critical (required)

Verify the filed EEI data matches the commercial invoice, Schedule B classification, destination, and license details.

Yes No N/A

Any filing amendments or corrections documented

Confirm that post-filing corrections, amendments, or cancellation/refile actions are documented when needed.

Yes No N/A

Record Retention & Corrective Actions

Export filing records retained for required retention period critical (required)

Confirm the shipment file and supporting export records are retained for at least five years.

Yes No N/A

Deficiencies or non-conformances documented

Describe any missing, inaccurate, or late filing items identified during the audit.

Corrective action assigned and owner identified

Document the corrective action, responsible owner, and target completion date for each deficiency.

Get your results

Enter your email — we'll send you a PDF of your filled-out template, plus the occasional MangoScoop newsletter (templates, workflow tips, product updates). Unsubscribe anytime — link is in every email.

Email (required)

Your name (optional)

Generated with MangoApps Templates — browse 250+ free