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Run: Childcare Daily Attendance and Sign-In/Sign-Out Record

Track daily childcare attendance, authorized drop-offs and pickups, and arrival/departure times in one sign-in/sign-out record. Use it to document custody ha...

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Facility and Date Information

The calendar date this sign-in/sign-out record applies to.
Select the classroom or age group this child is enrolled in.
Name of the primary staff member responsible for this classroom today.

Child Information

Required for age-group verification and licensing compliance.
Internal enrollment or file number if used by your program.
Confirm whether this child has an active allergy or medical alert documented in their enrollment file. Do not record details here — refer to the child's health file.

Morning Drop-Off / Sign-In

Record the exact time the child was received by staff.
Staff must verify a government-issued photo ID for any person not personally known to staff, per standard child-release protocols.
By signing, the drop-off person confirms the child is in good health and fit for care, and that all information provided is accurate.
Initials of the staff member who received the child at drop-off.
Staff observation of the child's apparent health and mood at drop-off.

Afternoon Pickup / Sign-Out

Record the exact time the child was released to the pickup person.
Staff must verify the pickup person is listed on the child's current authorized contacts before releasing the child.
Government-issued photo ID must be verified for any pickup person not personally known to staff.
By signing, the pickup person acknowledges they are taking custody of the child and are an authorized contact on file with this program.
Initials of the staff member who released the child at pickup.

Attendance Summary and Notes

Calculated or manually entered total hours between sign-in and sign-out. Used for subsidy billing and licensing ratio records.
If yes, a separate Incident/Injury Report must be completed and provided to the parent or guardian.
Do not record sensitive medical or behavioral information here. Use the child's confidential file for detailed notes.
Select all types of communication that occurred with the parent or guardian today.

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