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Run: Childcare Daily Attendance and Sign-In/Sign-Out Record

Track daily childcare attendance, authorized drop-offs and pickups, and arrival/departure times in one sign-in/sign-out record. Use it to document custody ha...

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Facility and Date Information

Date of Attendance (required)

The calendar date this sign-in/sign-out record applies to.

Facility / Center Name (required)

Classroom / Group (required)

Select the classroom or age group this child is enrolled in.

Lead Staff Member on Duty (required)

Name of the primary staff member responsible for this classroom today.

Child Information

Child's First Name (required)

Child's Last Name (required)

Child's Date of Birth (required)

Required for age-group verification and licensing compliance.

Enrollment ID / File Number (optional)

Internal enrollment or file number if used by your program.

Active Allergy or Medical Alert on File? (required)

Confirm whether this child has an active allergy or medical alert documented in their enrollment file. Do not record details here — refer to the child's health file.

Morning Drop-Off / Sign-In

Sign-In Time (Arrival) (required)

Record the exact time the child was received by staff.

Drop-Off Person's Full Name (required)

Relationship to Child (required)

Photo ID Verified by Staff? (required)

Staff must verify a government-issued photo ID for any person not personally known to staff, per standard child-release protocols.

Drop-Off Person Signature (required)

By signing, the drop-off person confirms the child is in good health and fit for care, and that all information provided is accurate.

Receiving Staff Initials (required)

Initials of the staff member who received the child at drop-off.

Child's Condition at Arrival (required)

Staff observation of the child's apparent health and mood at drop-off.

Afternoon Pickup / Sign-Out

Sign-Out Time (Departure) (required)

Record the exact time the child was released to the pickup person.

Pickup Person's Full Name (required)

Relationship to Child (required)

Pickup Person Confirmed on Authorized Release List? (required)

Staff must verify the pickup person is listed on the child's current authorized contacts before releasing the child.

Photo ID Verified by Staff? (required)

Government-issued photo ID must be verified for any pickup person not personally known to staff.

Pickup Person Signature (required)

By signing, the pickup person acknowledges they are taking custody of the child and are an authorized contact on file with this program.

Releasing Staff Initials (required)

Initials of the staff member who released the child at pickup.

Attendance Summary and Notes

Attendance Status for This Day (required)

Total Hours in Care

Calculated or manually entered total hours between sign-in and sign-out. Used for subsidy billing and licensing ratio records.

Late Pickup Occurred?

Incident or Injury Report Filed Today? (required)

If yes, a separate Incident/Injury Report must be completed and provided to the parent or guardian.

Staff Notes (optional)

Do not record sensitive medical or behavioral information here. Use the child's confidential file for detailed notes.

Parent / Guardian Communication Today

Select all types of communication that occurred with the parent or guardian today.

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