Warehouse Expiry Date Pull Audit

Inspection template for auditing warehouse expiry-date pulls, including product segregation, disposition, vendor returns, donation handling, documentation, and compliance checks.

Audit Scope and Setup

• Audit scope identifies the warehouse area, date range, and product categories under review
• Applicable SOPs, disposition rules, and approval matrix are available to the inspector
• Inspection area is safe, accessible, and free of obstructions
• Inspector identifies the pull event owner, shift, and responsible supervisor
• Required records are available for review

Expired Product Identification

• Pulled product matches the approved expiry-date pull list or exception report
• Each pulled item is clearly labeled with product name, lot/batch, and expiration date
• Expired product is physically segregated from saleable inventory
• Segregation method is effective and prevents commingling
• Quantity of pulled product verified against the pull record

Disposition Handling

• Disposition decision is documented for each lot or SKU
• Disposition route is authorized and matches the approved business rule
• Disposition approval is signed or electronically authorized by the designated approver
• Destroyed or scrapped product is rendered unusable before final disposal
• Disposal or destruction vendor, if used, is identified in the record

Vendor Returns and Donation Handling

• Vendor return authorization (RMA) exists before product is released for return
• Returned product is packaged and labeled to prevent mix-up during transit
• Donation recipient is approved and documented before release
• Donation records include product description, quantity, lot/batch, and release date

Traceability, Documentation, and Compliance

• Inventory system reflects the pull, hold, or disposition status accurately
• All affected lots or SKUs can be traced from receipt to final disposition
• Exceptions, discrepancies, or non-conformances are documented with corrective action owner and due date
• Housekeeping and storage conditions do not create a contamination, trip, or fire hazard