Provider License and Expirables Expiration Tracking Log

Inspection-style tracking log for monitoring provider licenses, DEA registrations, certifications, and other expirables across all sites, with follow-up on upcoming renewals, overdue items, and compliance gaps.

Inspection Scope and Tracking Setup

• Review period and inspection date recorded
• Provider roster included all active providers in scope
• All applicable sites and departments included in the audit scope
• Source of truth for credential records identified

Provider License Verification

• Primary professional license is current and unexpired
• License number and issuing state recorded
• License expiration date recorded
• Days until license expiration
• License renewal evidence attached

DEA Registration and Controlled Substance Authority

• DEA registration is current for providers who prescribe controlled substances
• DEA registration number recorded
• DEA expiration date recorded
• Controlled substance prescribing authority verified against role and site

Certifications and Required Credentials

• Required life support certification current, if applicable
• Board certification status recorded, if required by role
• All other required certifications are current
• Certification expiration dates documented for each required credential

Expiration Alerts, Exceptions, and Follow-Up

• Items expiring within 30 days identified
• Overdue expirables escalated to the appropriate manager or credentialing lead
• Exception or grace-period approvals documented, if applicable
• Corrective action owner and due date assigned for each deficiency