Packing and Crating Standard Verification

Inspection template to verify that windows, doors, glass, and equipment are properly crated, blocked, braced, labeled, and protected before shipment to reduce transit damage and non-conformance.

Inspection Details

• Shipment identifier recorded
  Enter the sales order, load number, packing list number, or other unique shipment identifier.
• Product type verified
  Confirm the shipment type being inspected.
• Inspection completed before carrier release
  Verify the load has not been released to the carrier before packaging verification is complete.
• Inspector name or ID recorded
  Record the inspector performing the verification.
• Inspection date and time recorded
  Record when the inspection was completed.

Crate Integrity and Structural Protection

• Crate or container is intact with no visible structural damage
  Check for broken boards, cracked panels, loose fasteners, punctures, or other damage that could compromise shipment protection.
• Fasteners, straps, and closures are secure
  Verify nails, screws, banding, staples, latches, and closures are secure and not loose, missing, or damaged.
• Load is blocked, braced, or restrained to prevent shifting
  Confirm the contents cannot move during normal handling, vibration, or transit.
• Skid or base supports the load without visible instability
  Verify the base is adequate for the weight and configuration of the shipment and shows no signs of collapse or tipping risk.
• No protruding nails, sharp edges, or exposed hazards
  Check for protrusions that could injure handlers or damage adjacent freight.

Glass, Window, and Door Protection

• Glass surfaces are separated with protective material
  Confirm glass-to-glass or glass-to-hard-surface contact is prevented by foam, paper, corrugate, separators, or equivalent protection.
• Edges and corners have adequate protection
  Verify corner guards, edge protectors, or similar materials are installed where needed to prevent chipping or impact damage.
• Windows and doors are secured to prevent frame distortion
  Check that the packaging does not bow, twist, or compress the product in a way that could damage frames, sashes, or hardware.
• Protective wrapping or covering is intact
  Verify shrink wrap, stretch wrap, blankets, or other coverings are intact and provide adequate surface protection.
• Moisture protection is present where required
  Confirm the shipment is protected from rain, condensation, or humidity exposure when required by the product or route conditions.

Labeling, Handling, and Shipment Identification

• Fragile and handling labels are visible and legible
  Verify labels such as 'Fragile,' 'This Side Up,' or other handling instructions are present where required and can be read easily.
• Orientation markings match product handling requirements
  Confirm arrows, upright indicators, or other orientation markings are correct for the shipment configuration.
• Shipment identification matches packing documentation
  Verify the crate or bundle identification matches the packing list, work order, or shipping documents.
• Handling instructions are posted for carrier or warehouse staff
  Confirm any special handling notes are visible to personnel moving the load.

Documentation, Deficiencies, and Release

• Any deficiency or non-conformance documented
  Record any packaging defect, missing protection, or damage observed during inspection.
• Corrective action completed before release
  Verify required rework, repacking, or replacement protection was completed before shipment release.
• Photo evidence captured for exceptions
  Attach photos when defects, damage, or unusual packaging conditions are found.
• Shipment approved for release
  Final determination that the shipment meets packing and crating requirements and may be released to the carrier.
• Inspector comments
  Enter any additional notes, including observed risks, rework performed, or follow-up needed.