Incoming Material Inspection

Inspection template for verifying incoming materials against purchase requirements, certificates, sampling plans, AQL criteria, gauge checks, and disposition decisions.

Receiving Information

• Supplier name matches approved supplier record
• Purchase order number and line item identified
• Part number, revision, and description match purchase requirements
• Lot, batch, or heat number recorded
• Quantity received matches shipment documents
• Receiving date and inspector recorded
• Material status at receipt

Documentation and Certificates

• Certificate of Conformance provided and matches shipment
• Material test report or mill test certificate provided when required
• Specification, drawing, or purchase requirement revision verified
• Traceability documents link material to lot or batch number
• Regulatory or customer-specific documentation complete

Packaging and Visual Condition

• Packaging intact with no evidence of damage, contamination, or tampering
• Labels legible and match part number, lot, and quantity
• Visible corrosion, deformation, moisture, or contamination present
• Storage or transport conditions acceptable on arrival
• Packaging photos captured for any non-conformance

Sampling and AQL Verification

• Sampling plan identified and approved
• Lot size recorded
• Sample size taken
• AQL level applied
• Acceptance number and rejection number documented
• Sampling results within acceptance criteria

Gauge and Measurement Checks

• Inspection gauge or instrument identified
• Gauge calibration status valid
• Reference standard or master used when required
• Measured characteristic 1
• Measured characteristic 2
• Measurement results conform to specification limits

Disposition and Release

• Disposition decision
• Non-conformance or deficiency documented
• Corrective action or supplier notification initiated
• Inspector signature