Driver Hours of Service ELD Audit

Audit template for reviewing driver hours of service compliance, ELD records, duty status changes, edits, malfunctions, and supporting documentation against federal 11/14/60/70 rules.

Audit Scope and Driver Identification

• Driver identity and audit period are documented
  Record the driver name/ID, audit date, review period, and carrier/unit assignment for the logs under review.
• Vehicle/unit and ELD device are identified
  Verify the tractor/unit number, VIN or equipment ID if available, and ELD device identifier used during the audit period.
• Applicable cycle is identified
  Confirm whether the driver is operating under the 60-hour/7-day or 70-hour/8-day cycle.
• Supporting documents reviewed are listed
  List the supporting records reviewed, such as bills of lading, fuel receipts, dispatch records, tolls, scale tickets, or geolocation evidence.

Hours of Service Limit Compliance

• 11-hour driving limit not exceeded
  Review driving time to confirm the driver did not exceed 11 hours of driving within the applicable duty window.
• 14-hour duty window not exceeded
  Confirm all on-duty and driving time occurred within the 14-hour duty window after coming on duty, excluding permitted off-duty breaks.
• 30-minute break requirement addressed
  Verify the driver took a qualifying 30-minute break when required by the applicable HOS rule set.
• 60/70-hour limit not exceeded
  Confirm the driver did not exceed the applicable 60-hour/7-day or 70-hour/8-day on-duty limit.

ELD Record Integrity and Duty Status Changes

• Duty status changes are timely and traceable
  Verify duty status changes are recorded with timestamps and can be traced to the driver’s actual activity.
• Unassigned driving time is resolved
  Confirm any unassigned driving events were reviewed, assigned, or documented with a valid explanation.
• Edits and annotations are supported
  Review all edits to ensure they are documented, justified, and supported by notes or evidence from the driver or carrier.
• Log completeness for each duty day
  Confirm each reviewed duty day contains a complete record with no unexplained gaps in status, location, or time.
• Supporting documentation matches ELD events
  Compare supporting documents against the ELD timeline to confirm consistency in location, timing, and activity.

ELD Malfunctions and Exception Handling

• ELD malfunction was identified and documented
  Confirm any device malfunction, data transfer issue, or power/data loss was documented with date, time, and impact.
• Interim paper or electronic records were maintained during malfunction
  Verify the driver maintained required interim records for the malfunction period until the ELD returned to service.
• Malfunction was corrected within required timeframe
  Confirm the malfunction was repaired, replaced, or otherwise resolved within the applicable compliance timeframe.
• Driver instructions for malfunction procedures are documented
  Verify the driver received and followed instructions for operating under malfunction conditions, including recordkeeping and reporting steps.

Supporting Records, Exceptions, and Final Review

• Exceptions are documented with root cause
  Record any HOS exceptions, adverse conditions, personal conveyance, yard moves, or other special cases with the reason and evidence.
• Violation count for the audit period
  Enter the number of confirmed HOS or ELD violations identified during the review.
• Corrective action plan documented
  Describe corrective actions, retraining, log corrections, dispatch changes, or disciplinary steps required to prevent recurrence.
• Inspector final determination
  Record the final audit outcome after reviewing all logs, edits, exceptions, and supporting documentation.
• Inspector signature
  Signature of the auditor or compliance reviewer completing the inspection.