Branch Receiving Dock Inspection - Roofing Materials

Inspection template for inbound roofing freight at a branch receiving dock to verify shipment count, visible damage, packaging condition, and documentation accuracy against the packing list.

Inspection Details

• Receiving date and time recorded
• Branch location identified
• Carrier and trailer or container number recorded
• Shipment reference numbers captured
  Record the bill of lading, purchase order, and any load or delivery reference numbers.
• Inspector name and role recorded

Documentation and Count Verification

• Packing list or bill of lading available at receipt
• Shipment count matches packing list
  Verify pallet count, bundle count, and accessory count against the packing list.
• Shortages, overages, or miscounts documented
  List item description, expected quantity, received quantity, and variance.
• Receiving discrepancy noted on delivery paperwork
  Mark shortages, overages, concealed damage, or refused items on the carrier copy before signature.
• Purchase order or receiving record updated
  Confirm the receiving system reflects the actual accepted quantity and any hold status.

Packaging and Visible Damage Assessment

• Pallets or skids intact and stable
  Check for broken boards, collapsed corners, unstable stacking, or forklift damage.
• Outer wrap, straps, and banding intact
  Look for torn stretch wrap, missing straps, loose banding, or exposed product.
• Roofing product shows no visible damage
  Inspect for crushed corners, torn packaging, bent metal, broken bundles, granule loss, punctures, or deformation.
• No evidence of moisture, water intrusion, or weather exposure
  Check for wet packaging, staining, swelling, mildew odor, ice, or rain exposure.
• Damage type documented when present

Disposition and Corrective Action

• Accepted without exception
  Select the final receiving disposition for the shipment.
• Non-conformance or claim initiated
  Use when shortages, damage, or documentation issues require follow-up with the carrier or supplier.
• Damaged or discrepant items segregated and labeled
  Confirm affected freight is placed on hold, tagged, and kept separate from saleable inventory.
• Corrective action owner assigned
  Enter the responsible person or department for follow-up.
• Corrective action due date recorded

Photos and Sign-Off

• Photos captured for count discrepancy or visible damage
  Include pallet labels, damaged areas, packaging condition, and any paperwork annotations.
• Inspector comment summary completed
  Summarize the receiving outcome, discrepancies, and any immediate actions taken.
• Inspector signature