Volunteer Exit Interview Form

Captures reason for departure, experience feedback, and asset return for departing volunteers. Used to inform volunteer retention strategy and close out volunteer records.

Volunteer & Interview Details

• Volunteer Full Name
• Email Address
  Used only for follow-up regarding your offboarding. Will not be shared externally.
• Phone Number (Optional)
• Program / Department Volunteered With
• Primary Volunteer Coordinator or Supervisor
• Volunteer Start Date
• Last Date of Volunteering
• Interview / Form Completion Date
• Interview Conducted By (Staff Use)
  Leave blank if you are completing this form independently.

Reason for Departure

• Primary Reason for Leaving
• Any Additional Contributing Reasons? (Select all that apply)
• Please describe your reason(s) for leaving in your own words
  Optional but greatly appreciated. Your candid response helps us improve.
• Was your departure voluntary?

Volunteer Experience Feedback

• Overall Volunteer Experience
• Quality of Onboarding and Orientation
• Adequacy of Training and Preparation for Your Role
• Support and Communication from Your Coordinator / Supervisor
• Clarity of Your Role, Responsibilities, and Expectations
• Feeling Valued and Recognized for Your Contributions
• Sense of Connection to the Organization's Mission and Impact
• What did you find most rewarding or meaningful about your volunteer experience?
• What challenges or frustrations did you encounter during your time with us?

Suggestions for Improvement

• Which areas do you feel most need improvement? (Select all that apply)
• What specific changes would have made you more likely to continue volunteering?
• Would you recommend volunteering with our organization to others?
• Please briefly explain your recommendation answer above

Asset Return & Access Closure

• Were you issued any organizational assets during your volunteer service?
• Which assets are being returned? (Select all that apply)
  Check all items you are returning as part of your offboarding.
• Please describe any other assets being returned
• Are there any assets you are unable to return at this time?
• Please explain which assets cannot be returned and why
• I understand that my access to organizational systems, platforms, and facilities will be deactivated upon completion of offboarding
  This includes email accounts, volunteer management systems, building access, and any other organizational tools.

Rehire Eligibility & Follow-Up

• Would you consider volunteering with us again in the future?
• If you might return, what conditions or changes would make that more likely?
• May we contact you in the future about new volunteer opportunities?
  Per our privacy policy, you may update this preference at any time by contacting us.
• Any final comments, messages, or feedback you'd like to share?
• I confirm that the information I have provided in this form is accurate and given voluntarily. I understand this feedback will be used to improve the volunteer program and may be reviewed by volunteer management staff.
  Your responses will be handled in accordance with our data privacy policy. PII collected in this form is used solely for offboarding administration and program improvement purposes.