Substation Clearance and Hold Order Log

Log for issuing, receiving, and releasing substation work/test clearances and hold orders so crews know which equipment is grounded, isolated, and safe to work.

Log Entry Details

• Log Entry Type
• Date and Time of Entry
  Record when the clearance, hold order, or release was issued or received.
• Log Reference Number
  System-generated unique identifier for the audit trail.
• Communication Method

Equipment and Location

• Substation Name
• Equipment / Bay / Circuit Identifier
  Enter the exact equipment identifier, bay number, or circuit name.
• Current Equipment Status
• Work Area / Boundary Description
  Describe the exact work boundary or equipment limits covered by this clearance or hold order.

Clearance or Hold Order Details

• Clearance / Hold Order Number
• Issued By
  Name or role of the person issuing the clearance or hold order.
• Received By
  Name or role of the person acknowledging receipt.
• Clearance Type
• Scope of Authorization
  Describe what work or testing is authorized, restricted, or prohibited.
• Special Conditions / Restrictions
  Include grounding requirements, switching limits, access restrictions, or other conditions.

Safety Verification

• Grounding Verified
  Confirm that grounding has been verified for the equipment covered by this log entry.
• Isolation Verified
  Confirm that the equipment is isolated from all sources as required.
• Test Condition Confirmed
  Shown for test clearances only.
• Safe to Work Confirmed
  Confirm that the crew has been informed the equipment is safe to work under the current clearance.
• Hazards and Boundaries Communicated
  Confirm that all known hazards, boundaries, and restrictions were communicated to the receiving party.

Release and Closeout

• Release Date and Time
  Record when the clearance was released or the hold order was lifted.
• Released By
• Returned to Service
  Confirm whether the equipment has been returned to service.
• Closeout Notes
  Document any final communications, exceptions, or operational notes.

Acknowledgement and Audit Trail

• Submitter Name
• Submitter Role
  Enter the role or position of the person completing this log entry.
• Acknowledgement
  I confirm this entry is accurate and that the operational status, clearances, and hold orders were communicated as recorded.