Service Animal and Emotional Support Animal Accommodation Log

Logs ADA-compliant animal accommodation requests, the two allowable inquiries, any housing documentation reviewed, and the accommodation outcome provided.

Log Identification

• Log Date
• Request Type
• Request Received By
  Staff member documenting the request.
• Resident or Applicant Name
  Collect only what is needed for the accommodation record.
• Unit or Program
  Optional internal reference for the housing location or program.

ADA Allowable Inquiries

• Is the animal required because of a disability?
  First allowable ADA inquiry.
• What work or task has the animal been trained to perform?
  Second allowable ADA inquiry. Do not request training certificates or medical details.
• Observation Notes
  Document only observable behavior relevant to the accommodation process.

Housing Documentation Review

• Documentation Reviewed
• Documentation Notes
  Summarize only what was reviewed and whether it was sufficient. Do not include diagnosis details.
• Additional Information Requested?
• Additional Information Needed
  Specify only the minimum necessary information needed to complete the review.

Accommodation Decision

• Accommodation Decision
• Accommodation Provided
  Describe the accommodation or next step provided to the resident or applicant.
• Effective Date
• Decision Basis
  Briefly note the policy or process basis for the decision.

Follow-Up and Audit Trail

• Follow-Up Required?
• Follow-Up Actions
  List the next steps, responsible staff, and target date.
• Staff Attestation
  Staff member confirms the record is accurate and complete.