Resignation Letter Acknowledgment Form

A form to acknowledge an employee's resignation and document last day details, knowledge transfer, equipment return, and exit interview arrangements.

Employee Information

• Employee Name
• Employee ID
  Optional if your HR system can identify the employee from the submission context.
• Department
• Job Title

Resignation Details

• Date Resignation Was Received
• Last Working Day
  Use the planned final day of work, if known.
• Resignation Type
• Reason Summary
  Optional brief summary. Do not collect sensitive personal details unless needed for a documented business purpose.

Acknowledgment and Notice

• Resignation Received and Acknowledged
• Notice Period Status
• Final Pay or Benefits Notes
  Only include details relevant to offboarding coordination. Avoid unnecessary PII.

Knowledge Transfer

• Key Projects or Tasks to Transfer
• Handoff Contacts
  List the people who will receive the handoff or need follow-up.
• Location of Documentation
  Link or reference to shared files, folders, or knowledge base pages.

Equipment and Access Return

• Company Equipment Returned
• Other Equipment Returned
• Access Revocation Follow-up Needed
• Access Revocation Notes
  List systems or access items that need to be disabled after the last working day.

Exit Interview and Final Acknowledgment

• Exit Interview Requested
• Exit Interview Date
• Exit Interview Method
• Final Acknowledgment
  Sign to confirm the resignation details and offboarding items recorded in this form.