Inventory Shrink Root-Cause Investigation Form

Form to investigate an inventory shrink discrepancy after a count, classify the likely cause, document evidence, and assign corrective actions.

Submission Notice

• Submission type
• Anonymous submission
  Use this if the reporter wants to submit without identifying themselves. Anonymous submissions may limit follow-up questions.
• Reporter contact email
• What happens after I submit?

Investigation Overview

• Investigation date
• Location
• Item SKU or item code
• Item description
• Count date
• Count type
• Shrink quantity
  Enter the number of units missing or unaccounted for.
• Estimated value of shrink
  Use the local currency amount if available.

Variance Details

• System on-hand quantity
• Physical count quantity
• Variance explanation
  Summarize the discrepancy and any immediate reconciliation checks completed.
• Was a recount completed?
• Recount result
• Inventory adjustment needed

Root Cause Assessment

• Most likely root cause
• Evidence summary
  Describe the evidence reviewed, such as transaction history, CCTV review, receiving records, or condition of goods.
• Observed loss pattern
• CCTV reviewed
• Transaction history reviewed

Cause-Specific Follow-Up

• External theft details
• Internal theft details
• Administrative error type
• Vendor discrepancy details
• Damage or spoilage details
• Next step for unknown cause

Corrective Actions and Audit Trail

• Immediate containment actions
• Corrective actions
  List the actions needed to prevent recurrence, including owner and due date if known.
• Follow-up owner
  Person or role responsible for tracking the corrective actions.
• Target completion date
• Manager acknowledgment