Evidence Room Access Log

Records every entry into the property and evidence room, capturing officer/personnel identity, badge number, time in and out, reason for access, and items accessed — supporting chain-of-custody integrity and audit trail requirements.

Log Entry Details

• Log Entry Number
  Auto-generated sequential entry number for audit trail continuity.
• Date of Entry
  Date on which access to the evidence room occurred.
• Facility / Division
  Name and location of the evidence room being accessed.
• Evidence Custodian on Duty
  Name of the evidence custodian or supervisor who granted access for this entry.

Personnel Identification

• Full Name of Entrant
• Badge / Employee ID Number
  Official badge or employee ID number as shown on credentials.
• Rank / Title
• Rank / Title — Other (specify)
• Department / Agency
  Department or external agency the entrant represents.
• Identity Verified by Custodian?
  Custodian must confirm identity before granting access.

Time In and Out

• Time In
  Date and time the entrant entered the evidence room.
• Time Out
  Date and time the entrant exited the evidence room. Must be after Time In.
• Was Entry Escorted?
  Indicate whether the entrant was accompanied by the evidence custodian or another authorized officer at all times.
• Escort Name and Badge Number

Purpose of Access

• Primary Reason for Entry
• Other Reason — specify
• Case / Report Number(s)
  Enter all associated case or report numbers. Leave blank only if access is for general administrative purposes.
• Property / Evidence Item Numbers or Description
  Be specific. Include evidence tag numbers where available. Example: Item #E-2024-0441 — firearm; Item #E-2024-0442 — ammunition.
• Were Any Items Removed from the Evidence Room?
• Authorization for Removal
  Select the authorization basis for removing items from the evidence room.

Acknowledgment and Signature

• Acknowledgment
  By signing below, I certify that: (1) all information entered in this log is accurate and complete; (2) I accessed only the items listed above; (3) I did not alter, tamper with, or remove any items except as documented; and (4) I understand that falsification of this record may constitute a criminal offense and/or departmental policy violation.
• Entrant Signature
  Signature of the individual who accessed the evidence room.
• Evidence Custodian / Supervisor Signature
  Signature of the evidence custodian or authorized supervisor who oversaw this access event.
• Additional Notes or Observations
  Use this field to document any irregularities, seal conditions, damaged packaging, or other observations noted during this access.