Conference Attendance Request Form

Request form for employees to seek approval to attend a conference, including event details, estimated costs, travel needs, learning objectives, and a post-event report-back plan.

Requester Information

• Requester Name
• Job Title
• Department
• Manager Name

Conference Details

• Conference Name
• Organizer / Host
• Start Date
• End Date
• Location
  City, state/province, and country if applicable.
• Attendance Type

Business Justification

• Why is this conference relevant to your work?
• Learning Objectives
  Select the primary outcomes you expect from attending.
• Expected Outcomes
  Describe how the conference will benefit your team, project, or department.

Estimated Costs

• Registration Fee
• Travel Cost
  Airfare, train, mileage, rideshare, or other transportation.
• Lodging Cost
• Meal Cost
• Other Costs
  Include parking, baggage fees, local transit, or other expected expenses.
• Total Estimated Cost

Travel and Logistics

• Is travel required?
• Primary Travel Method
• Lodging Needed?
• Special Travel Needs
  Only include reasonable accommodation or accessibility needs relevant to travel or lodging.

Post-Event Report-Back Plan

• How will you share what you learned?
• When will you complete the report-back?
• Report-Back Details
  Include the audience, format, and expected follow-up actions.

Attestation

• I confirm the information provided is accurate to the best of my knowledge.
• I understand this request will be reviewed by my manager and relevant approvers for approval and audit trail purposes.