Charter Trip Itinerary and Driver Work Order

Document the chartered trip schedule, stops, group contact, and special instructions for the driver. Issued per charter and kept in the trip envelope.

Trip Overview

• Charter / Trip Name
• Trip Date
• Trip Type
• Trip Reference Number
  Assigned by dispatch for audit trail and trip envelope tracking.
• Estimated Passenger Count

Schedule and Stops

• Departure Date and Time
• Return Date and Time
  Complete if this is a round trip.
• Primary Pickup Location
  Main pickup point for the charter.
• Primary Drop-off Location
  Final destination for the charter.
• Additional Stops
  Add any intermediate stops in trip order.

Group Contact and Coordination

• Group Contact Name
• Group Contact Phone
  Best number to reach the group contact on the day of travel.
• Group Contact Email
  Optional backup contact method.
• Pickup Instructions
• Preferred Day-of-Trip Communication Method

Vehicle and Driver Assignment

• Assigned Driver Name
• Assigned Vehicle
• Vehicle Type
• Wheelchair Access Required?
• Special Equipment Needed
  Select any equipment required for the trip.

Special Instructions and Acknowledgment

• Special Instructions for Driver
• Safety Notes
• Does this trip include sensitive passenger information or accommodations?
  Only include minimum necessary details. If yes, add only the accommodation information needed for safe service.
• Accommodation Details
  Describe only the reasonable accommodation or operational need relevant to the driver.
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