Gross Pay, Checked Before Payroll Runs
Approved timesheets become a per-employee gross-pay report — regular, overtime and premium pay — exported for your payroll processor. Syncing with ADP or Gusto? That's Payroll Connect.
What Payroll Prep Helps You Do
Start From Approved Timesheets
Hours come straight from approved timesheets in the Timesheets app — no copying totals from one system into another.
Split Regular And Overtime
Hours over a weekly threshold are paid at an overtime multiplier — 40 hours and 1.5× by default, both configurable.
Itemize Premium Pay
Shift-differential pay — nights, weekends, other premium codes — is its own column per employee, broken down by code in the CSV export.
Flag Missing Rates
Rates come from each employee's compensation record. An employee with none is marked "No rate on file" on the report instead of guessed.
Export For Your Processor
Generate the report as CSV, PDF or JSON and download it for the payroll provider, bank or accountant that pays your people.
Protect Pay Data
Opening a report's pay amounts asks for step-up verification, managers see only their own locations and reporting line, and every view and download is logged.
Two Audiences, One Report
For Payroll Admins
Generate the period's report, check it, and send it on.
- Any period — a configured pay period or a custom date range, filtered by location, with or without inactive employees.
- Report totals — regular, overtime and premium pay, and total gross.
- Regenerate — recalculate with the latest approved hours and rates; the report's creator gets an email when it's ready.
- Search and download — find an employee by name or email on the report, and download the whole report in the format you chose.
For Employees
Clear answers about their own pay, in Ask AI.
- Recent pay periods — gross pay and hours for each.
- Latest paycheck — as your payroll provider issued it, gross and net, when Payroll Connect syncs it.
- One period, broken down — regular, overtime and premium pay.
- Year to date — earnings, hours and overtime so far this year.
- Pay schedule — the current period and the next pay dates.
How A Pay Period Moves Through Payroll Prep
Payroll Prep In Practice
A practical scope check: what the app covers, what it leaves to your processor, and the workflow teams run first.
Core workflow
Approved timesheets in, a checked gross-pay report out — exported to the processor that runs payroll.
Controls that matter
Step-up verification on pay amounts, location-scoped access for managers, and an audit trail of every view and download.
Scope and specs
Pay frequencies: weekly, biweekly, semi-monthly, monthly. Amounts: gross pay only (regular + overtime + premium). Exports: CSV, PDF, JSON.
What it does not do
No tax withholding or net pay, no direct deposit or checks, no tax filing — your processor does those from the report.
A typical biweekly close
An admin generates the report the morning after approvals close, fixes the one employee with no rate on file, regenerates, and sends the CSV to the processor.
Manager self-checks
Each location manager opens the report for their own sites only and checks overtime and premium pay before payroll is sent.
Connected To The Rest Of MangoApps
← Leave Management
Leave days used in the period and current leave balances can be included in the export.
→ Payroll Connect
Run payroll through ADP, Gusto, Workday or Paychex with a direct integration.
REPLACES THE SPREADSHEET
One checked report in place of the spreadsheet between time and payroll
Most teams export hours from a time clock, rebuild overtime and differentials in a spreadsheet, and email it to the payroll processor. Payroll Prep does that step from the hours managers already approved.
Excel / Google Sheets
The hand-built payroll sheet
- Overtime split on the weekly threshold the same way every period — no formula copied down the wrong rows
- Premium pay itemized by code instead of typed in by hand
- Missing pay rates flagged, not silently left blank
Time-clock CSV exports
Raw hours, no pay
- Hours arrive already approved, with gross pay calculated
- One report per period with totals, not a raw punch dump to clean up
Emailed payroll files
Pay data in inboxes
- Pay amounts behind step-up verification, with every view and download logged
- Managers see only their own locations' pay
Ask Questions With The Payroll Agent
Payroll Prep has a paired AI agent for the questions employees ask about their own pay. Read-only, permission-aware and audit-logged.
Payroll Agent
Pay history, year-to-date earnings, pay schedule.
Customer Success
How Customers Use It
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Customer Case Studies
The MangoApps team is really responsive. Any questions get answered immediately. And they didn’t overpromise—they’ve delivered exactly what they said they would. The customer service really stands out.
Alison van Zijl
Head of Human Resources
Full House
Frequently Asked Questions
Payroll Prep turns approved timesheets into a per-employee gross-pay report — hours, overtime and premium pay — that you export to the processor that actually runs payroll. Payroll Connect integrates MangoApps with an external provider (ADP, Gusto, Workday, Paychex, BambooHR) directly, sending it approved timesheets itself.
No. Payroll Prep calculates gross pay only — regular, overtime and premium pay. It does not calculate tax withholding or net pay, does not send direct deposit or print checks, and does not file tax forms. Your payroll processor or bank does that from the report you export.
Hours over a weekly threshold (40 hours by default) are paid at an overtime multiplier (1.5× by default). Both are configurable, and a workweek that crosses the edge of a report is counted once.
Rates come from each employee's compensation record. When none is on file the report page and the PDF mark the employee "No rate on file" instead of guessing; the CSV and JSON keep a 0.00 rate for your processor's import and flag the line (a Rate Status column, rate_on_file false), so finance can fix the gap before the report goes to the processor.
Admins see everyone's pay. Managers, people whose role has payroll access and a Payroll Prep app admin see only the people their own payroll access covers — usually the locations where they hold it and their reporting line. Opening or downloading a report's pay amounts asks the person to confirm it's them (step-up verification) and every view and download is logged.
In Ask AI, employees can look up their own recent pay periods, a breakdown of one period, year-to-date earnings and hours, a comparison of two periods, their pay schedule, and the benefit deductions on file — read-only, and only their own. See the agent page.
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