Run Payroll Inside The Workspace Your People Already Use
Payroll Processing is the in-house payroll engine. Consume approved timesheets from the Timesheets app, handle deductions, run multi-state tax compliance, and process direct deposit — all from inside MangoApps. Use this when you want to run payroll directly; use Payroll Connect instead to integrate with ADP, Gusto, Workday, or another external provider.
What Payroll Processing Helps You Do
Consume Approved Timesheets
Pull approved hours straight from the Timesheets app — regular, overtime, double-time, holiday, and PTO — with no copy-paste between systems.
Calculate Deductions
Pre-tax (medical, 401k, HSA, FSA), post-tax (Roth, garnishments, parking), and employer contributions handled cleanly per employee election.
Run Multi-State Taxes
Federal, state, and local tax withholding for every employee based on work location, home state, and reciprocity rules. Multi-state employees handled automatically.
Process Direct Deposit
Direct deposit ACH file generation, split deposits across multiple accounts, and pay stub distribution. Print check fallback supported.
Run Pay Cycles
Weekly, bi-weekly, semi-monthly, and monthly cycles. Off-cycle pay runs for bonuses, corrections, and final pay. Preview before commit.
Reconcile Quarterly
941, 940, W-2, W-3, and state-equivalent quarterly reports. Year-end tax forms generated and distributed without separate tools.
Two Audiences, One Engine
For Payroll Admins
Run pay cycles, manage deductions, handle multi-state tax, and close the quarter.
- Pay run preview — gross, deductions, taxes, net — visible before commit.
- Deduction management — pre-tax, post-tax, employer contributions, garnishments.
- Tax engine — federal, state, local withholding with reciprocity for multi-state.
- Direct deposit ACH — split deposits, void & reissue, print check fallback.
- Year-end forms — W-2 generation, W-3 totals, state-equivalent forms, employee distribution.
For Employees
Pay stubs, year-end forms, and clear answers to paycheck questions.
- Pay stub access — every check, every period, downloadable PDF.
- Year-end forms — W-2 access, prior-year retrieval, address corrections.
- Direct deposit setup — self-service account changes with verification.
- Withholding updates — W-4 changes flow into the next pay cycle.
How A Pay Cycle Moves Through The System
Payroll Processing In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Run payroll in-house with MangoApps as the system of record — no external payroll provider required.
Controls that matter
Includes tax withholding & compliance controls for the teams that operate the app.
Scope and specs
Useful specs: Supported pay frequencies: Weekly, Biweekly, Semi-monthly, Monthly; Tax jurisdictions: All 50 US states plus federal; Pay calculation handles hourly, salary, overtime, and approved timesheet imports.
End-to-end payroll processing
An admin runs bi-weekly payroll by pulling approved timesheets from the Timesheets app, previewing gross-to-net calculations, approving the run, and distributing payments via direct deposit — all inside MangoApps.
Multi-state tax withholding
A distributed workforce with employees in multiple states has correct federal, state, and local taxes withheld based on work location allocation.
Year-end tax filing
Admins generate W-2s for employees and 1099s for contractors, review totals, and electronically file with the IRS and state agencies from within the app.
Connected To The Rest Of MangoApps
← Timesheets
Approved timesheets feed pay runs automatically. Regular, overtime, and holiday hours flow without manual reconciliation.
See Timesheets← Leave Management
PTO, sick, and other paid leave types feed pay runs. Termination triggers PTO payout calculation per state rules.
See Leave Management← Benefits
Per-paycheck contributions (medical, dental, 401k, HSA) flow from benefits elections into pay run deductions.
See Benefits← Compensation
Base pay, merit raises, and one-time bonuses from Compensation drive pay run calculations.
See Compensation→ Employee Data
Employee class, location, tax setup, and direct deposit info — all sourced from the employee record.
See Employee Data→ HR Files
Pay stubs, W-2s, and tax documents archived to HR Files with the right retention and access controls.
See HR FilesREPLACES POINT TOOLS
One payroll engine in place of the standalone provider you bolt onto HR
Most companies buy payroll as a separate platform — Gusto, ADP RUN, Paychex, QuickBooks Payroll — then bolt it onto a separate HRIS, timesheets tool, and tax compliance vendor. Payroll Processing retires that — and runs payroll inside the workspace employees already use.
Gusto
SMB payroll platform
- Payroll runs inside the same app employees use for shifts and HR — no separate Gusto login or per-employee fee
- Timesheets feed payroll natively — no Gusto-to-time-tracker integration to maintain
- Same per-employee suite license covers payroll AND every other HR app, instead of Gusto's per-employee monthly base
ADP RUN / ADP Workforce Now
ADP's payroll platforms
- Frontline workers see paychecks in the mobile app they already opened for shifts — no ADP iPay portal
- 50-state tax compliance and direct deposit built in — not separate ADP modules with per-feature pricing
- Payroll record sits behind the same audit log and permission model as the rest of HR — one identity perimeter
Paychex Flex
Mid-market payroll provider
- Payroll AI answers paycheck questions for employees in chat — not a Paychex support ticket
- Bulk corrections, void/reissue, and YTD adjustments included — not paid Paychex services
- Tax filing, W-2 generation, and direct deposit ACH run from the same platform as time and HR
QuickBooks Payroll
Accounting-bundled payroll
- Payroll separates from accounting — keep QuickBooks for GL but run payroll where employees actually work
- HR-grade workflows (deductions, garnishments, multi-state) without QuickBooks' SMB ceiling
- Audit log and retention purpose-built for payroll — not a generic QuickBooks activity log
Paylocity
Mid-market HCM payroll
- Configures in days, not the Paylocity multi-month implementation cycle
- Frontline-first design — Paylocity's portal still assumes desktop access
- Per-employee suite license covers payroll plus every other HR module — not à la carte Paylocity feature pricing
PLATFORM LEVERAGE
Payroll Processing inherits everything else MangoApps already does
A point payroll vendor has to build, buy, or integrate each of these. Payroll Processing gets them for free because the platform already runs them.
Identity & SSO
Payroll admins use the same SSO as the rest of the platform. No separate payroll-provider login — and no orphan accounts after a term.
HRIS + Timesheets data
Approved timesheets feed pay runs automatically; employee class, rate, and tax data pull from the live HRIS — no parallel payroll roster.
Translation in 100+ languages
Pay stubs, deduction descriptions, and self-service screens translate inline so employees read their paycheck in their preferred language.
Audit log & retention
Every pay run, adjustment, void, and tax filing lands in the same audit log eDiscovery and Legal already use — auditor-ready.
Mobile app & pay stubs
Employees view pay stubs, YTD earnings, and tax documents in the branded mobile app — even on a personal phone with no corporate email.
Workflow & automation
A pay run triggers direct deposit, tax filing, GL export, and pay-stub notifications — using the same automation engine.
INDUSTRY FIT
Built for the industries that want to run payroll in-house
Payroll Processing is the in-house engine for organizations whose workforce mix (hourly, salaried, multi-state, union, frontline) outgrows SMB payroll providers but doesn't justify the enterprise HCM premium.
Retail
Multi-state, multi-location chains running hourly associates with shift differentials, overtime rules, and bulk corrections per pay period.
Healthcare
Shift differentials, on-call premiums, and credential-based pay rates handled with full 50-state tax compliance and direct deposit.
Manufacturing
Plant-floor union step pay, skill-tier increases, and hazard differentials run through the same payroll engine — multi-state ready.
Hospitality
Tipped vs non-tipped pay structures, property-level rates, and seasonal pay run adjustments — with W-2 generation per entity.
Construction
Prevailing-wage rates, certified-payroll record generation, and multi-state tax compliance — without a payroll specialist on staff.
Logistics & Warehousing
Hourly drivers and warehouse staff, route-based premiums, and bonus accruals handled per pay period with mobile pay-stub access.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The argument finance, security, IT, and HR all share — and the one a payroll point vendor structurally cannot answer.
Cheaper than the stack
One per-employee suite license replaces Gusto + ADP per-employee fee + time-tracking add-on + GL export tool — and the bill stops growing.
More secure
Banking data, tax IDs, and direct deposit details sit behind the same identity perimeter and audit log as the rest of HR — no provider blind spot.
Easier to deploy
Already deployed if you have MangoApps. Configure pay schedules, map deductions, and run your first pay run the same quarter.
Easier to use
Employees view pay stubs and YTD in the mobile app they already use for shifts. No iPay or Gusto portal to remember.
Easier to manage
One admin surface for pay schedules, deductions, garnishments, tax filings, and pay-run history — not a payroll vendor plus a time tool plus a tax compliance vendor.
Easier to extend
A pay run can trigger a GL export, a finance approval, and a benefits deduction reconciliation — using one automation engine.
AI is actually better
Payroll AI answers "why was my last check different?" and "what's my YTD federal withholding?" using the live paycheck record — governed by the same permission model.
Ask Questions With Payroll AI
Payroll has a paired AI agent for the questions employees and payroll admins actually have — paycheck Q&A, time reconciliation, and tax guidance. Permission-aware, audit-logged.
Payroll AI
Paycheck Q&A, time reconciliation, tax guidance.
Customer Success
How Customers Use It
Customer Case Studies
Customer Case Studies
Video Case Studies
Webinars
Customer Case Studies
Customer Case Studies
The MangoApps team is really responsive. Any questions get answered immediately. And they didn’t overpromise—they’ve delivered exactly what they said they would. The customer service really stands out.
Alison van Zijl
Head of Human Resources
Full House
Frequently Asked Questions
Payroll Processing is the in-house payroll engine — use it when you want MangoApps to run payroll directly (calculate deductions, run taxes, generate direct deposit, file quarterly). Payroll Connect integrates MangoApps with an external provider (ADP, Gusto, Workday, Paychex, BambooHR) — use it when you already have a payroll provider and want MangoApps to feed it.
Federal, state, and local tax withholding calculated per employee based on work location, home state, and reciprocity rules. Multi-state employees with work performed in multiple jurisdictions handled automatically. Year-end forms reflect the right state allocations.
Built-in support for federal 941 and 940 forms, state-equivalent quarterly reports, W-2 and W-3 generation at year-end, and state-equivalent year-end forms. Employee distribution and print-and-mail options available.
Pre-tax (medical, dental, 401k, HSA, FSA), post-tax (Roth 401k, garnishments, parking), and employer contributions handled per employee election. Benefits elections from the Benefits app feed deductions automatically.
Yes. Bonuses, corrections, severance, and final pay at termination can run as off-cycle pay runs without disrupting the regular cadence. PTO payout at termination calculates per state rules automatically.
Pay stubs are accessible in-app and downloadable as PDFs. W-2s and state-equivalent year-end forms are generated in the app and distributed electronically by default, with print-and-mail available where required.
The agent answers paycheck-Q&A, reconciles hours, surfaces tax and withholding guidance, and looks up year-end forms — all in Ask AI with the same permissions as the app. See the agent page for the full capability list.
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