Tire and Lube Center Vehicle Write-Up Inspection

This template is used at vehicle drop-off to document the car’s condition before tire or lube work begins. It captures customer and vehicle details, tire tread status, fluid levels, visible leaks, and any pre-existing damage. The goal is to create a clear baseline so the shop and customer can compare the vehicle’s condition before and after service.

A service advisor, lane attendant, or shop manager should complete the form with the customer present whenever possible. The advisor can enter the vehicle details, note visible issues, and confirm the customer’s acknowledgement and service authorization. If the customer is not present, the form should still be completed by staff, with any missing fields left blank rather than guessed.

Use it for every customer vehicle that enters the shop for tire, oil change, or lube services. It is most valuable on repeat visits, fleet vehicles, and any job where the shop may need to distinguish pre-existing wear from service-related concerns. Consistent use matters more than occasional use because it creates a reliable audit trail.

Yes. The form is designed to document pre-existing damage, tire condition, and fluid concerns before work starts, which helps resolve disputes later. Photo fields and specific damage descriptions make the record more useful than a vague note. It is not a legal waiver, but it does support a clearer service record.

Only collect the fields needed to identify the vehicle, assess condition, and authorize service. Avoid unnecessary PII, such as extra personal details that do not support the inspection or service record. For public-facing or customer-facing forms, keep the data set minimal and use clear consent language where customer information is collected.

Yes. You can add or remove fields based on your service lane, such as more detailed tire measurements, additional under-hood checks, or fleet-specific notes. Conditional logic can hide fields that do not apply, which keeps the form shorter and easier to complete. The best customization is the one that matches how your advisors actually inspect vehicles.

A structured form is easier to complete consistently than freeform notes and is easier to review later. It also reduces missed fields by prompting staff for the same information every time, such as odometer reading, tire tread, and damage location. Compared with ad hoc notes, it creates a more usable record for service follow-up and customer communication.

This form works well alongside appointment systems, customer records, photo uploads, and digital signature tools. If your workflow supports it, connect the form to the repair order or service ticket so the inspection record stays with the job. That makes it easier to retrieve the write-up when a customer asks about a prior condition or authorization.