Run Formal Workplace Votes You Can Stand Behind
Replace email chains and paper votes with a structured, fully-auditable voting app — documents and proposals, or committee elections. Eligibility rosters, comment policies, and an audit trail.
What Ballots Does
Vote On Documents
Run Yes/No votes on policies, agreements, and proposals. Affirmative, Negative, and Abstain choices — with admin-customizable labels — capture every position, including neutral.
Run Committee Elections
Person ballots elect representatives, committee seats, and leadership roles. Voters pick from a candidate list (up to ten candidates); winners are resolved by the number of seats.
Control Eligibility
A materialized voter roster — one row per eligible voter — is auto-resolved from picked groups, extra users, and audience criteria at publish, then frozen. Admins adjust who can vote per voter afterward.
Enforce Comment Policies
Set comments per choice as optional, required, or not allowed — enforced server-side. The default requires a comment on a negative vote, so dissent always comes with reasoning.
Auto-Approve On Threshold
Configure Yes/No ballots to transition to Approved automatically when the affirmative share hits a defined percentage at close (default 60%). No manual tally, no waiting on a quorum already met.
Keep A Complete Audit Trail
Twelve event types — created, opened, edited, vote recorded, voter changes, closed, approved, recirculated, archived, and more — each stamped with the actor and metadata, exportable to XLS.
Built To Replace Email Votes And Anonymous Polls
Two Kinds, Two Styles — A Ballot For Every Real Decision
Ballots matches the real decisions organizations face. Document ballots vote on policies, agreements, and proposals; person ballots run democratic elections for committees and leadership. Each runs Yes/No (single choice) or Election style. The kind and style set the tone and the rules for every vote.
- Document × Yes/No — approve, reject, or abstain on a policy or agreement, with documents attached for context.
- Person × Election — elect representatives from a candidate list of up to ten, with winners resolved by seats.
- Custom choice labels — rename Affirmative / Negative / Abstain to match how your organization actually votes.
- Member-scoped visibility — members see only the ballots they are included in; admins manage the rest.
Identified, Eligibility-Controlled, And Fully Auditable
Ballots is the accountable alternative to anonymous polls. Votes store the voter's identity by design, so every outcome has a defensible record. Eligibility is a frozen roster taken at publish — not a live team query — so the electorate is fixed and known. Every consequential action lands in an append-only history with the actor attached.
- Frozen roster — auto-resolved from groups, users, and criteria at publish, then admin-adjustable per voter.
- Identified votes — voter identity is recorded for auditability; this is structured voting, not a secret ballot.
- Append-only trail — twelve event types, each with actor and metadata, exportable to XLS for compliance.
- Admin vote correction — admins can correct a vote, but a comment is required and the change is logged.
Ballots In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Launch a ballot, freeze the eligible-voter roster at publish, collect identified votes, and resolve the outcome by threshold or by seats.
Controls that matter
Per ballot: result viewers (all members, voters only, admins only) × availability (real-time or after close), comment policy per choice, and an affirmative-percentage auto-approval threshold.
Scope and specs
Useful specs: kinds: 2 (document, person); styles: 2 (Yes/No, election); max candidates per election: 10; audited event types: 12; default auto-approval threshold: 60% (admin-configurable).
Union ratification
A collective-bargaining agreement goes to the eligible membership as a Yes/No document ballot. The frozen roster and identified votes give a defensible, exportable ratification record.
Policy adoption
A revised policy is circulated with the document attached. Auto-approval flips it to Approved the moment the affirmative share clears the threshold — no manual tally.
Committee election
A safety-committee election lists candidates, voters pick from the list, and the winner is declared by seats — with a full history of every recorded vote.
Connected To The Rest Of MangoApps
→ Groups & Teams
A ballot's eligible roster is auto-resolved from the groups, users, and audience criteria you pick — then frozen at publish, so the electorate is fixed and known.
See Groups→ Polls
Use Polls for quick, informal, often-anonymous temperature checks. Use Ballots when the decision needs structure, eligibility control, and an audit trail.
See Polls→ Surveys
Surveys handle deep employee listening; Ballots handles formal, accountable decisions. Run them side by side without a second tool.
See Surveys→ Compliance Hub
Ratification records, policy-adoption votes, and their XLS exports become auditor-ready evidence in the same platform compliance owners already use.
See Compliance Hub→ Broadcasts & Alerts
Ballot-open and closing-soon notifications reach voters through the same channels the rest of the platform uses — so participation doesn't depend on email alone.
See Broadcasts→ Workspaces
A ballot lives where the team already works — the proposal, its discussion, and the documents under vote stay tied to the same space.
See WorkspacesBallots Screenshots
Real product screens from Ballots workflows, pulled from the app screenshot gallery.
REPLACES POINT TOOLS
One voting surface in place of standalone ballot tools and email votes
Most organizations run formal votes over a separate election service, an anonymous polling tool, or — worse — reply-all email and paper ballots. None share employees, eligibility, or an audit log with the platform your people already use. Ballots folds them into one accountable surface.
ElectionBuddy
Hosted election & ballot service
- Eligibility comes from the live org — picked groups and audience criteria resolve to a roster at publish, instead of importing a voter list every cycle
- Same login as the rest of the platform — no separate election portal for frontline staff to find and learn
- Identified votes plus a twelve-event audit trail give a defensible record without paying for a per-election hosted run
Simply Voting
Managed online voting platform
- Document and person ballots, Yes/No and election styles, live in one app — not a managed service you schedule and hand off
- Auto-approval on an affirmative-percentage threshold closes routine decisions the moment consensus is reached — no manual tally
- The audit trail and XLS export sit beside your compliance, HR, and comms records — one identity perimeter, one retention policy
SurveyMonkey polls
Generic survey & poll tool
- Built for accountable decisions, not anonymous sentiment — votes are identified by design so outcomes hold up under dispute
- Per-choice comment policies are enforced server-side (a negative vote can require a reason) — generic polls can't gate comments per option
- Eligibility is a controlled, frozen roster — not "anyone with the link," so the electorate is known and defensible
Email & paper votes
Reply-all threads and ballot boxes
- You always know who voted, who abstained, and who was eligible — no reconstructing a tally from inbox replies or a stack of paper
- Every consequential action is logged with the actor and exportable to XLS — paper and email leave no audit trail at all
- Day-before reminders and open/closing notifications drive turnout automatically, instead of chasing people by hand
PLATFORM ADVANTAGE
Ballots inherits everything else MangoApps already does
A point voting tool has to build, buy, or integrate each of these. Ballots gets them for free because the platform already runs them.
Identity & SSO
Inherits your SAML/OIDC SSO, MFA, and SCIM provisioning. Employees cast an identified vote with the same login they use for everything else.
HRIS-synced rosters
The eligible-voter roster resolves from the live org chart at publish — groups, departments, and audience criteria — instead of a hand-maintained voter list.
Mobile app & notifications
Open, closing-soon, edit, and approval notifications reach voters in the branded app they already use — driving turnout without manual email chasing.
Audit log & retention
The append-only ballot history lands under the same retention and access policy Legal and Compliance already use across the platform.
XLS export & reporting
Votes, history, and analytics export to Excel for board reporting, compliance, and HR record-keeping — no separate reporting tool to wire up.
Translation in 100+ languages
Ballot titles, descriptions, and comments translate inline using the same engine that powers Chat, SOPs, and Policy Hub.
INDUSTRY FIT
Built for the decisions where the record matters as much as the outcome
Ballots fits any employer, but it earns its keep where votes are formal, disputed, or audited — and the evidence chain has to hold.
Unions & Labor
Collective-bargaining ratification and committee elections with a frozen eligible-member roster, identified votes, and an exportable audit trail that survives a dispute.
Manufacturing
Safety-committee elections, shift-policy adoption, and plant-floor proposals voted by the right roster — captured in the same platform crews already use.
Healthcare
Practice-policy adoption, committee seats, and credentialing-board votes with retention and access controls that meet review.
Government & Public Sector
Board and council-style votes with controlled eligibility, configurable result visibility, and a complete actor-attributed history of record.
Cooperatives & Associations
Member elections and bylaw votes where every ballot must be eligibility-checked, tallied accurately, and exportable for the minutes.
Education
Faculty-senate elections, policy adoption, and committee appointments run on a fixed, defensible roster instead of an email thread.
WHY MANGOAPPS WINS
One platform beats a standalone voting tool on every axis
The argument ops, HR, legal, and finance all share — and the one a hosted election service structurally cannot answer.
Cheaper than the stack
One per-employee suite license covers Ballots alongside comms, surveys, and compliance — not a per-election fee to a hosted voting service every cycle.
More secure
One identity perimeter, one audit log, one retention policy across every vote. Nothing for security to re-certify when you run a new ballot.
Easier to deploy
Already deployed if you have MangoApps. Turn the app on, pick the eligible groups, and launch your first ballot the same day — no roster import project.
Easier to use
Voters cast a ballot from the same app they use for their shift and pay, with one-tap choices and day-before reminders that drive real turnout.
Easier to manage
Eligibility resolves from the HRIS at publish — admins configure the ballot and adjust voters, instead of maintaining a parallel electorate.
Easier to extend
A ratified policy can feed compliance evidence, an acknowledgement, or a broadcast — using the same platform automation, not a hosted tool's dead end.
Accountable by design
Identified votes, a frozen roster, and a twelve-event append-only audit trail give you a defensible decision record an anonymous poll never can.
Customer Success
How Customers Use It
Customer Case Studies
Customer Case Studies
Customer Case Studies
Video Case Studies
Customer Case Studies
Customer Case Studies
We used to post surveys on SharePoint to get employee feedback. I could never tell you how many people viewed it, how many people clicked it, and how many people completed the survey. We didn't know if they were actually engaging with the content.
Dana Kreiss
Senior VP of Marketing & Recruitment
KM2 Solutions
Frequently Asked Questions
Polls are lightweight, informal, and often anonymous — great for a quick team temperature check. Surveys are structured questionnaires for in-depth listening. Ballots are formal and outcome-driven: document or person kinds, Yes/No or election styles, controlled eligibility, per-choice comment policies, auto-approval thresholds, and a full audit trail with XLS export — built for decisions that require accountability and a record.
No — and that is the point. Ballots stores the voter''s identity by design so every outcome has a defensible, exportable record. This is structured, accountable voting, not a secret ballot; there is no cryptographic anonymity. For anonymous sentiment, use Polls. Admins still control result visibility to balance transparency with confidentiality.
When you publish a ballot, MangoApps resolves the picked groups, extra users, and audience criteria into a concrete roster — one row per eligible voter — and freezes it. The roster does not change automatically afterward when team membership changes; instead, admins adjust who can vote per voter on the frozen roster. This gives you a fixed, known, and defensible electorate.
On a Yes/No ballot you can set an affirmative-percentage threshold (the default is 60%, admin-configurable). At close, if the affirmative share among cast votes meets or exceeds the threshold, MangoApps transitions the ballot to Approved automatically and notifies stakeholders — no manual tally. It can be set per ballot or as a global default in admin settings.
Choose the person kind with the election style and add candidates from a list — up to ten per ballot. Voters pick from the candidate list, and the winner is resolved by the number of seats. Every recorded vote and change is kept in the ballot''s history.
Twelve event types — created, opened, edited, vote recorded, voter list changed, voter value changed, closed, manually approved, auto approved, recirculated, archived, and deleted — each stamped with the actor and metadata. It is append-only and exportable to XLS, alongside the votes and analytics, for compliance and board reporting.
Yes, but accountably. An admin can correct a recorded vote, an explanatory comment is required, and the correction is written to the append-only history with the actor attached. Revoting is also supported, with the prior vote retained and superseded rather than deleted.
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