Policy Hub helps HR teams create legally compliant policies and employee handbooks. Features include state-specific policy templates, automatic compliance updates, employee acknowledgment tracking, version control with diff history, online handbook publishing, multi-language support, and AI-powered policy Q&A.

Hr Operations

Highlights

Generate jurisdiction-aware HR policies from built-in templates with automatic compliance updates.

Track employee acknowledgments with deadlines, reminders, and re-acknowledgment on policy updates.

Build branded employee handbooks using a drag-and-drop section builder with PDF export.

Compare policy versions side-by-side with diff highlighting and full change history.

Translate policies into multiple languages and publish handbooks via public or authenticated URLs.

Send bulk acknowledgment campaigns targeted by department, location, or role.

Capabilities

Policy Authoring

Rich-text policy editor with formatting
Create from built-in HR policy templates
Clone policies from existing custom templates
Duplicate an existing policy
State / location scoping (applicable states)
Department and role audience targeting
Policy categories and type tagging
PDF preview and export per policy

Versioning & Approvals

Numbered version snapshots on every publish
Side-by-side version diff with change statistics
Full version history with author and date
Draft → Published → Archived → Retired lifecycle
Configurable max versions to retain
Multi-step approval workflow before publish Single-step publish only

Attestations & Tracking

Per-policy acknowledgment requirement toggle
Click-to-acknowledge and e-signature methods
Automatic re-acknowledgment on policy update
Deadline setting with overdue status tracking
Automated acknowledgment reminder emails
Per-policy acknowledgment rate reporting
Onboarding task sync on acknowledgment

Distribution & Handbooks

Employee handbook builder (drag-and-drop sections)
Chapter headers, custom sections, and dividers
Auto-generated table of contents
Public handbook URL (no login required)
Authenticated-only handbook access option
Branded handbook with logo and color theme
Handbook PDF export
Bulk acknowledgment campaigns (by dept/location)

AI Features

AI-generated policy summary
Semantic search across policy library
Policy Hub AI Agent (chat Q&A for employees)
AI translation to multiple languages
Admin toggle to disable AI features per business

Compliance & Legal Updates

Jurisdiction-aware system policy templates
Employment law change notifications
One-click review, dismiss, or custom override
Automatic policy linking to employment law rules

Limits & Specs

Default acknowledgment deadline: 14 days (admin-configurable)
Max versions retained: 50 (admin-configurable)
Reminder frequency: 3 days (admin-configurable)
Supported translation languages: Spanish, French, German, Portuguese, and more
Pricing: Included with MangoApps Workforce

Screenshots

Edit a handbook — author and publish HR policy documents with version history

Edit a policy — rich-text editor with state scoping and audience targeting

Policy version history — side-by-side diff between any two published versions

Acknowledgment compliance report — completion status by department, location, and role

Use cases

Annual policy refresh

HR managers update policies for the new year, compare versions with the diff tool, and push re-acknowledgments to all employees.

New hire handbook

Assemble an onboarding handbook from published policies using the builder, then share a public link for day-one reading.

State-specific compliance

Create location-scoped policies with applicable-state tags so employees in each jurisdiction see only relevant content.

Multi-language rollout

Translate a safety policy into Spanish and French, then send bulk acknowledgments to multilingual teams.

Audit preparation

Export acknowledgment reports showing who signed which policy version, when, and from what location.

See it in action

Below is a real Anti-Harassment & Anti-Discrimination Policy template, rendered live from the same schema your business runs on — not a screenshot. Every primitive shown here (checkboxes, ratings, photo capture, location pins, yes/no, signature) renders identically inside the app on your team's phones.

9:41

HR Policies

1 Purpose

2 Scope

3 Definitions

4 Policy Statement

5 Reporting Procedure

6 Investigation Procedure

7 Anti-Retaliation Protections

8 Training and Prevention

9 Compliance / Discipline

10 Roles & Responsibilities

11 Review & Revision

Open this template Browse all templates

Resources

Policy Hub App Overview

help-center

Full feature tour: policy authoring and templates, version control with side-by-side diffs, acknowledgment tracking and bulk campaigns, the handbook builder, multi-language translation, legal-update reviews, and the AI policy assistant.

Policy Hub — Product Page

Website

Marketing overview of Policy Hub: compliant HR policies and employee handbooks, jurisdiction-aware templates, acknowledgment compliance, and how it connects to Onboarding, Training, and E-Signature.

Policy Hub QA test plan

Documentation

Manual QA test plan covering policy authoring, versioning, acknowledgments, handbooks, public access, settings, and role-specific behavior.

Policy Hub AI Agent prompt test plan

Documentation

Prompt-by-prompt test plan for the Policy Hub AI agent: policy search, summaries, acknowledgment status, translations, and handbook lookups via Ask AI.

FAQ

Yes. Enable "Require Re-acknowledgment on Update" and the system will automatically create new acknowledgment requests whenever a policy version is published.

Every publish creates a numbered version with full content snapshot. You can compare any two versions side-by-side with highlighted additions, deletions, and change statistics.

Yes. Published handbooks can be shared via a public URL. By default that link requires the viewer to log in to your organization; an admin can turn off "Require Login for Handbook Access" per business to allow anonymous viewing — useful for day-one onboarding reading.

Yes. Admins can create reusable policy templates. New policies can be cloned from any template, then customized for the specific audience.

Employees can ask the Policy Hub AI agent questions in plain language through Ask AI. It searches your published policy library with semantic search and answers with citations back to the source policy — it never invents policy content, and points users to HR for legal interpretation.

Yes. Enable Multi-Language Support and policies can be AI-translated into Spanish, French, German, Portuguese, and more. Employees see content in their profile language, with a disclaimer on machine translations until HR verifies them.