Policy Hub

Generate compliant HR policies and employee handbooks with jurisdiction-aware content.

MangoApps

Overview

Policy Hub helps HR teams create legally compliant policies and employee handbooks. Features include state-specific policy templates, automatic compliance updates, employee acknowledgment tracking, version control with diff history, online handbook publishing, multi-language support, and AI-powered policy Q&A.

Hr Operations

Highlights

Generate jurisdiction-aware HR policies from built-in templates with automatic compliance updates.

Track employee acknowledgments with deadlines, reminders, and re-acknowledgment on policy updates.

Build branded employee handbooks using a drag-and-drop section builder with PDF export.

Compare policy versions side-by-side with diff highlighting and full change history.

Translate policies into multiple languages and publish handbooks via public or authenticated URLs.

Send bulk acknowledgment campaigns targeted by department, location, or role.

Capabilities

Policy Authoring

Rich-text policy editor with formatting
Create from built-in HR policy templates
Clone policies from existing custom templates
Duplicate an existing policy
State / location scoping (applicable states)
Department and role audience targeting
Policy categories and type tagging
PDF preview and export per policy

Versioning & Approvals

Numbered version snapshots on every publish
Side-by-side version diff with change statistics
Full version history with author and date
Draft → Published → Archived → Retired lifecycle
Configurable max versions to retain
Multi-step approval workflow before publish Single-step publish only

Attestations & Tracking

Per-policy acknowledgment requirement toggle
Click-to-acknowledge and e-signature methods
Automatic re-acknowledgment on policy update
Deadline setting with overdue status tracking
Automated acknowledgment reminder emails
Per-policy acknowledgment rate reporting
Onboarding task sync on acknowledgment

Distribution & Handbooks

Employee handbook builder (drag-and-drop sections)
Chapter headers, custom sections, and dividers
Auto-generated table of contents
Public handbook URL (no login required)
Authenticated-only handbook access option
Branded handbook with logo and color theme
Handbook PDF export
Bulk acknowledgment campaigns (by dept/location)

AI Features

AI-generated policy summary
Semantic search across policy library
Policy Hub AI Agent (chat Q&A for employees)
AI translation to multiple languages
Admin toggle to disable AI features per business

Compliance & Legal Updates

Jurisdiction-aware system policy templates
Employment law change notifications
One-click review, dismiss, or custom override
Automatic policy linking to employment law rules

Limits & Specs

Default acknowledgment deadline: 14 days (admin-configurable)
Max versions retained: 50 (admin-configurable)
Reminder frequency: 3 days (admin-configurable)
Supported translation languages: Spanish, French, German, Portuguese, and more
Pricing: Included with MangoApps Workforce

Use cases

Annual policy refresh

HR managers update policies for the new year, compare versions with the diff tool, and push re-acknowledgments to all employees.

New hire handbook

Assemble an onboarding handbook from published policies using the builder, then share a public link for day-one reading.

State-specific compliance

Create location-scoped policies with applicable-state tags so employees in each jurisdiction see only relevant content.

Multi-language rollout

Translate a safety policy into Spanish and French, then send bulk acknowledgments to multilingual teams.

Audit preparation

Export acknowledgment reports showing who signed which policy version, when, and from what location.

FAQ

Yes. Enable "Require Re-acknowledgment on Update" and the system will automatically create new acknowledgment requests whenever a policy version is published.

Every publish creates a numbered version with full content snapshot. You can compare any two versions side-by-side with highlighted additions, deletions, and change statistics.

Yes. Published handbooks can be accessed via a public URL without login, or you can restrict access to authenticated employees only.

Yes. Admins can create reusable policy templates. New policies can be cloned from any template, then customized for the specific audience.