Employee Data Management

Complete HRIS with employee records, org charts, custom fields, and compliance tracking.

MangoApps

Overview

System of record for employee information with 52 data fields, 9-tab profiles, organization charts, custom fields, onboarding/offboarding workflows, immigration tracking, and employee self-service.

Hr Operations

Highlights

Maintain a centralized employee directory with people search, work locations, and configurable directory views (grid, list, table).

Configure standard field visibility, editability, and required status with per-field permission levels for employee, manager, and admin access.

Create custom employee fields with multiple field types, categories, and required/optional settings to capture organization-specific data.

Monitor compliance with dedicated views for missing emergency contacts, expiring visas, I-9 reverification, and probation periods.

Route employee profile updates through a manager approval workflow with impact analysis for payroll, benefits, and compliance changes.

Track profile completion rates across the workforce with distribution breakdowns and automated reminders for incomplete records.

Use cases

Compliance monitoring

HR reviews a compliance dashboard showing employees with visas expiring in the next 60 days, I-9 reverifications due within 30 days, and missing emergency contacts, then sends targeted reminders.

Custom field rollout

An admin creates custom employee fields for T-shirt size and dietary preferences ahead of a company event, sets them as optional, and tracks completion rates via the custom fields usage report.

Profile update approval

An employee updates their address which triggers a review request routed to their manager. The manager sees the change's impact on payroll and benefits before approving.

Standard field governance

An admin configures which standard profile fields are required, visible in the directory, editable by employees, and viewable by managers using a centralized field configuration screen.

New hire data completeness

HR runs the profile completion report to identify recently hired employees with missing phone numbers, hire dates, or job titles and sends reminders to complete their profiles.

Former employee portal access

An offboarded employee receives a secure portal link to download experience letters and access their employment records for a configurable access duration.

FAQ

The app monitors missing emergency contacts, work visas expiring within 60 days, I-9 reverifications due within 30 days, probation periods ending this month, and incomplete employee profiles. Each has a dedicated drill-down view with bulk reminder capability.

Admins create custom fields with a name, type, and category. Fields can be marked as required or optional and active or inactive. A usage report shows completion rates across the workforce for each custom field.

Yes. Standard fields have three permission levels: employee-editable, manager-editable, and admin-only. When manager routing is enabled, employee changes to sensitive fields go through an approval workflow before being applied.

Built-in reports include headcount by location and department, new hires with onboarding status, profile completion rates, compliance status (I-9, visas, emergency contacts), and custom field usage statistics.

When enabled in settings, terminated employees receive a secure access link to view their employment records and request experience letters. Access duration, token validity, and auto-send on termination are all configurable.