People
Complete HRIS with employee records, org charts, custom fields, and compliance tracking.
Overview
People is the system of record for your workforce. A searchable directory covers every employee, filterable by department, location, role, job function and employment status, alongside an interactive org chart, a My Team view for managers, and a Sites & Teams tab that lists every company site with a headcount and the roster for each. Each person opens into a multi-tab profile — personal information, employment and org, compliance, additional info and audit history — built on more than 70 standard fields plus custom fields an admin defines across 16 field types and files under the profile's own sections. Every field carries its own edit permission (employee, manager or admin) and directory-visibility toggle; a field owned by a connected directory such as MangoApps Hub stays read-only here, labelled with the system that owns it; and sensitive values — SSN, date of birth, demographic data — stay masked until an audited, step-up-verified reveal.
Employees keep their own record current. A submitted change runs through auto-approval rules, routing rules, multi-step workflows and approver delegations, with SLA reminders and escalation when a request goes quiet, impact flags for payroll, benefits and compliance, and a full audit trail. A compliance dashboard tracks missing emergency contacts, expiring work visas, I-9 reverification, probation windows and incomplete profiles. HR reports cover headcount, turnover, diversity, compliance, onboarding and EEO-4, the last with a missing-data view and bulk correction. CBA planning is available where a tenant enables it. Former employees keep token-based access to their own pay stubs, tax forms and HR files and can request experience or verification letters, and Ask AI answers profile questions, drafts HR letters, and lets an admin edit a record behind a diff preview.
Maintain a searchable employee directory with multi-tab profiles, configurable fields with per-field edit permissions, manager-approved self-service updates, and masked-by-default PII.
Highlights
Capabilities
People Directory & Profiles
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Searchable company people directory (name, title, email)
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Filter by department, location, role, job function, and employment status
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Multi-tab employee profile (personal, employment, org, compliance, emergency contacts, custom fields)
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Profile photo, bio, preferred name, and pronouns
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Profile completeness score with missing-field breakdown
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Configurable Mango Employee ID (auto, typed, or pattern-based) with bulk regeneration
Org Chart & Team Structure
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Interactive org chart with manager and direct-report hierarchy
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My Team view (manager plus direct reports)
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Department-level org chart lookup
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Org chart visibility toggle (everyone vs. managers/admins)
Sites & Teams
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Sites & Teams tab listing the business's work sites with a headcount per site (department-level locations excluded)
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Site detail with parent/child hierarchy, map, and contact details
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Per-location staff roster, restricted to people assigned to that site plus managers and admins
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Directory field-visibility rules (email, phone, job title) applied to site rosters
Standard & Custom Fields
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Standard fields: 72 across personal, contact, employment, compensation, and compliance sections
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Per-field edit permission (employee / manager / admin) and directory-visibility toggle
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Fields owned by a connected directory (MangoApps Hub, Google Workspace) are read-only in the profile, labelled with the owning system, and refused as change requests; a local edit to a field the directory lets you keep is remembered so the next sync leaves it alone
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Admin-created custom fields with required/optional and active/inactive control
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Custom field types: 16 (text, number, date, select, file, currency, rating, and more)
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Field ordering, min/max & regex validation, and per-field usage report
Self-Service Updates & Approvals
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Employee self-service profile updates
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Manager approval routing with multi-step workflows and routing rules
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Impact analysis flags payroll, benefits, and compliance effects
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Future-dated (effective-date) changes
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Bulk approve / reject with reason capture
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Configurable SLA reminder & escalation windows, audit trail, and CSV export
Compliance Monitoring
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Missing emergency contacts dashboard
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Work visas expiring soon (configurable window)
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I-9 reverification due within 30 days
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Probation periods ending soon (configurable window)
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Incomplete-profile detection (phone, hire date, job title)
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Bulk in-app compliance reminders to selected employees
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Email compliance reminders Each reminder is also emailed to employees who have an email address.
HR Reports
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Headcount report by status, location, department, job title, tenure, and pay grade
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Turnover report over a selectable date range
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Diversity report on the demographic fields employees have supplied
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Compliance report across the built-in checks
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Onboarding report on new-hire record completeness
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EEO-4 report with a missing-classification view and bulk assignment of the government job function
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CSV export on every report; location, department, and date-range filters on headcount and turnover
Sensitive PII Governance
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Sensitive fields masked by default (SSN last-4, date of birth, demographics, immigration)
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Audited on-demand reveal with per-field access logging
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15-minute step-up re-verification (password/PIN) before reveal
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EEO/demographic fields (ethnicity, veteran, disability) flagged sensitive
Labor Relations (admin-enabled module)
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CBA Planner — collective bargaining agreements, member lists, retro-pay runs, and cost scenarios (requires the tenant's CBA Planner setting)
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Step-up re-verification and access logging on the screens that show a named person's pay
AI Assistant (Ask AI)
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View own profile, employment details, and completeness
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Look up colleagues and browse org structure (manager/admin)
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Generate HR documents — employment verification, promotion and termination letters, compliance reports
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Update own contact info with automatic approval routing
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Check compliance status (I-9, background, training)
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Admin write actions with diff-preview confirmation (job title, department, manager, contact)
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Agent operations console with per-capability toggles (record management, data insights, data validation, compliance monitoring, document generation, profile reminders)
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Autonomy controls, a pending-approval queue, and an activity log of agent and autonomous actions
Import, Export & Offboarding
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Bulk CSV import of employees with downloadable template
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CSV export of the employee directory
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Former employee portal with token-based secure access
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Self-service experience/verification letters for former employees
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Direct payroll / HRIS / SFTP sync Approved profile changes are written back to a connected HRIS, an SFTP file drop or a webhook (Admin › Integrations). Payroll sync is the separate Payroll Connect app.
Limits & Specs
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Standard fields: 72 (admin-configurable per field)
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Custom fields: 16 field types, filed under the profile sections
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Compliance checks: 5 built-in (emergency contact, visa, I-9, probation, incomplete profile)
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Mango Employee ID: auto, typed, or pattern-based; bulk regeneration
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Probation period default: 90 days (admin-configurable, max 730)
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Pricing: License required (per-tenant opt-in)
Screenshots
Use cases
Resources
FAQ
People (Employee Data Management) requires a license and is opt-in per tenant — an administrator enables it for your business from the Apps Marketplace. It is disabled by default until then. Contact your MangoApps administrator about turning it on for your organization.
The company people directory is searchable by name, title, or email and filterable by department, location, role, job function, and employment status. An interactive org chart shows manager and direct-report hierarchy, plus a My Team view and department-level lookups. Admins can toggle whether the org chart is visible to everyone or only to managers and admins.
There are more than 70 standard fields spanning personal, contact, employment, compensation, and compliance sections. Each has an edit permission (employee, manager, or admin), a directory-visibility toggle, and an optional required flag. Admins can also add unlimited custom fields across 16 field types (text, number, date, select, file, currency, rating, and more) filed under the profile's own sections, with ordering, validation rules, and a completion-rate usage report.
When "Let employees request changes, with approval" is on, employees can request changes to the fields they cannot edit themselves. Routing rules and multi-step workflows decide who approves each request, and with manager-level approvals on, a manager decides the fields set to manager approval. Reviewers see impact analysis flags for payroll, benefits, and compliance, can set a future effective date, and can bulk approve or reject with a reason. Requests are audit-logged and can be exported to CSV, with configurable SLA reminder and escalation windows.
Sensitive fields — SSN (last 4), date of birth, EEO/demographic data, and immigration details — are masked by default in the profile. Revealing a value requires a step-up re-verification with a password or PIN that stays valid for 15 minutes, and every reveal is logged per field, so access is fully auditable.
Five checks ship built in: missing emergency contacts, work visas expiring within a configurable window, I-9 reverifications due within 30 days, probation periods ending soon, and incomplete profiles (missing phone, hire date, or job title). Each has a drill-down view and can send bulk reminders to selected employees, in the app and by email.
Yes. Admins can bulk-import employees from a CSV using a downloadable template and export the directory to CSV. For ongoing payroll synchronization (including SFTP), use the separate Payroll Connect app. People writes approved profile changes back to a connected HRIS, an SFTP file drop or a webhook.
