Vitamins and Supplements Expiry Date Pull Audit

Inspection template for walking the vitamin and supplement aisle to identify, pull, and document units past expiry or within the defined rotation window before sale.

Audit Setup and Scope

• Audit area and aisle scope identified
  Record the aisle, bay, endcap, or fixture included in the audit.
• Rotation window defined for near-expiry pulls
  Document the store or site standard used to define products within the pull window before expiry.
• Inspector name and audit date recorded
  Capture who performed the audit and when it was completed.
• Reference SOP or store procedure available
  Confirm the team is using the current expiry pull procedure or SOP.
• Required tools available
  Select the tools available for the audit walk.

Expiry Date Review

• Units past printed expiry date identified
  Any unit with a printed expiration date earlier than today must be flagged for removal.
• Units within the rotation window identified
  Identify products that fall within the site-defined pull window before expiry.
• Expiry date legible on each affected unit
  Confirm the date can be read without ambiguity on the package or label.
• Affected SKU, lot, and expiry details recorded
  Document the product identifier, lot or batch number, and expiration date for each affected item or group.
• Quantity of affected units counted
  Enter the number of expired or near-expiry units found during the walk.

Pull, Segregation, and Disposition

• Expired units removed from saleable shelf
  All expired units must be pulled from customer-accessible stock.
• Near-expiry units removed per rotation policy
  Units within the pull window must be removed according to the site rotation standard.
• Pulled product segregated from saleable inventory
  Affected product must be placed in a designated hold, return, or disposal location.
• Disposition method selected
  Select the disposition path used for the pulled units.
• Pull label or hold tag applied
  Verify the affected product is clearly marked to prevent re-shelving.

Shelf Presentation and Traceability

• Oldest-dated product positioned for first sale
  Confirm FIFO or FEFO rotation is being followed where applicable.
• No expired product hidden behind front-facing stock
  Check behind front rows, under shelf lips, and in mixed facings for concealed expired units.
• Shelf tags and product labels match the pulled items
  Verify shelf labels, SKU tags, and product placement are consistent after the pull.
• Damaged or unreadable packaging flagged
  Identify any packaging that prevents reliable expiry verification or saleability.

Compliance Notes and Sign-Off

• Corrective actions documented for each deficiency
  Record the action taken or required for each expired or near-expiry finding.
• Supervisor or manager notified of material findings
  Confirm escalation for significant quantities, repeated deficiencies, or disposition exceptions.
• Inspection photos attached
  Attach photos of affected product, shelf condition, or segregation area.
• Inspector signature
  Sign to confirm the audit was completed accurately.