Meet the agent
This app ships with a production AI agent — permission-aware, tenant-scoped, audit-logged, and governed by the Agent Development Lifecycle.
AI Bookings
Room search, availability, and gated booking from chat.
Overview
Bookings enables easy reservation of conference rooms, desks, and workspaces. Features include calendar integration, resource management, recurring bookings, and utilization analytics.
Highlights
Capabilities
Resource Management
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Meeting rooms
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Hot desks
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Parking spots
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Lockers
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Phone booths
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AV equipment
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Company vehicles
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Gym equipment
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Amenity tags (projector, whiteboard, video, etc.)
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Per-resource capacity limits
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Building / floor / location metadata
Booking Workflow
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Real-time availability calendar view
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Conflict prevention (double-booking blocked)
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Unique booking reference generated on create
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Check-in and check-out tracking
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QR code check-in (per booking and per space)
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Booking cancellation with configurable notice window
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Admin bulk cancel / delete
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Booking purpose and notes fields
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Attendee count tracking
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Approval workflow (manual approval before confirming) Bookings auto-confirm; no approval queue
Floor Plans & Wayfinding
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Floor plan image upload per building/floor
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Drag-and-drop room position editor
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Public wayfinding view
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Live space-availability overlay on floor plan
Recurring Bookings
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Daily recurrence pattern
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Weekly recurrence pattern
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Biweekly recurrence pattern
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Monthly recurrence pattern
Notifications & Activity
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Email confirmation on booking creation
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Waitlist email when space becomes available
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Waitlist expiry email notification
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Service request email to facilities team
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Activity log per booking and per space
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Push / in-app notifications Email only; in-app alerts not wired
Analytics & Reports
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Space utilization rate report (configurable period)
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Booking trends (daily counts, by type, by status)
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Space performance report
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Campus dashboard with live occupancy
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Occupancy sensor data integration
AI Agent
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Natural-language room search and booking via Ask AI
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Check availability, book, cancel, reschedule via chat
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Admin toggle to disable AI agent per business
Limits & Specs
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Advance booking window (default): 30 days (admin-configurable)
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Max bookings per user per day: 3 (admin-configurable)
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Max booking duration: 24 hours (admin-configurable)
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Minimum booking duration: 15 minutes
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Cancellation notice window: 2 hours before start (admin-configurable)
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QR check-in window: 15 min before to 30 min after start time
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Pricing: Included with MangoApps Workforce
Use cases
FAQ
Yes. The calendar view shows real-time availability for all resources. Filter by location, capacity, or amenities to find the right space.
The system blocks double-bookings automatically. If a time slot is taken, it shows as unavailable and suggests alternative resources.
Yes. Choose a recurrence pattern (daily, weekly, biweekly, monthly) and the system reserves the resource for all future occurrences.
Admins can view analytics on booking frequency, peak hours, average duration, and no-show rates to optimize space allocation.
