In Bookings, checking in to a reservation marks the room occupied for scheduling and, from the same record, updates a live occupant dashboard grouped by building, floor, and room. Facilities and security teams pull that dashboard up during an evacuation, filter to an affected building or floor, push a targeted alert to just those occupants, and export a roster for first responders.

Reservations cover any workplace resource — rooms, desks, parking, lockers, phone booths, AV gear, company vehicles, gym equipment — on one calendar that prevents double-bookings automatically. Confirmation and reminder emails attach a real calendar invite, not a plaintext link, so the meeting lands on the recipient's own calendar. The Ask AI agent can search, book, cancel, or reschedule a reservation from a chat message.

See employees reserve rooms, desks, parking, lockers, and equipment from one real-time availability calendar, check in by QR code or kiosk, and admins track utilization and no-shows.

Workplace Ops

Highlights

Reserve rooms, desks, parking, lockers, and equipment from one real-time availability calendar.

Block double-bookings automatically and check in by QR code, kiosk, or a tablet mounted outside the room.

See who is checked into every room right now and send targeted safety alerts during an emergency.

Track utilization, no-shows, and post-booking ratings to right-size your real estate.

Search, book, reschedule, or cancel just by chatting with the Ask AI booking agent.

Capabilities

Book Any Workplace Resource

Meeting rooms
Hot desks
Parking spots
AV equipment
Company vehicles
Amenity & equipment tags for search (projector, whiteboard, video)
Per-resource capacity limits
Hourly rate & cost tracking per space

Emergency & Workplace Safety

Live "who is checked in where" occupant dashboard
Targeted emergency alerts by building / floor (SMS, push, in-app)
Occupant roster export for first responders

Check-In, Displays & Visitors

QR code check-in and check-out (per booking and per space)
Kiosk / mobile self check-in
Tablet room-display devices mounted outside rooms
Quick-book an open room from the tablet display
Auto-release no-show bookings back to the pool

Booking Workflow

Real-time availability calendar view
Double-booking conflict prevention
Unique booking reference generated on create
Reschedule / move a booking to another room
Cancellation with configurable notice window
Waitlist with auto-notify when a space frees up
Meeting service requests (catering, AV, cleaning) per booking
Purpose, notes, and attendee-count fields
Admin bulk cancel / delete
Calendar invite (.ics) attached to confirmation & reminder emails

Floor Plans & Wayfinding

Floor plan image upload per building / floor
Drag-and-drop room positioning editor
Public wayfinding view
Live availability overlay on the floor plan

Occupancy, Feedback & Analytics

Campus dashboard with live occupancy
Occupancy sensor data integration
Space utilization report (configurable period)
Booking trends (by day, resource type, status)
Space performance & no-show report
Post-booking space ratings and issue reports

AI Agent (Ask AI)

Natural-language room search and booking via chat
Check availability, book, cancel, reschedule via chat
Admin toggle to disable the AI agent per business

Limits & Specs

Advance booking window (default): 30 days (admin-configurable)
Max bookings per user per day: 3 (admin-configurable)
Max booking duration: 8 hours (admin-configurable)
Minimum booking duration: 15 minutes
Cancellation notice window: 2 hours before start (admin-configurable)
QR check-in window: 15 min before to 30 min after start time
Pricing: Pay-as-you-go from $30 per bookable space / year (volume pricing to $18); no per-user fee, no minimum

Use cases

Conference room scheduling

Employees search available rooms by capacity and amenities (projector, whiteboard, video) and book with a single click.

Hot desk reservations

Hybrid workers reserve a desk for the days they plan to be in office, guaranteeing a workspace on arrival and checking in by QR code.

Emergency mustering & roll-call

During an evacuation, facilities and safety teams see exactly who is checked into which rooms, filter by building or floor, and send targeted alerts to those occupants.

Space utilization reporting

Facilities managers review utilization, no-show rates, and space ratings to find underused rooms and reconfigure or shed real estate.

Meeting services

Requesters attach catering, AV setup, or cleaning to a booking; the request is routed to the facilities team and tracked to completion.

Resources

Bookings Datasheet (PDF)

Datasheet

Features, capabilities, pricing model, and FAQ on one downloadable sheet — share it with your team.

FAQ

Meeting rooms, hot desks, parking spots, lockers, phone booths, AV equipment, company vehicles, and gym equipment. Each resource carries a capacity, amenity/equipment tags, and building/floor/location details so people can filter to the right space.

Bookings is pay-as-you-go and available to every tenant with no license decision. You are billed per bookable space you put under management (from $30/space/year, dropping to $18 at volume) with no per-user fee and no minimum. Archived resources are free.

The system blocks double-bookings automatically. If a time slot is already taken the space shows as unavailable for that window, and the availability calendar and AI agent only offer free rooms.

Yes, and admins configure them: a 30-day advance window, a maximum of 3 bookings per user per day, an 8-hour maximum duration, and a 15-minute minimum. All four are adjustable in Bookings settings.

Not yet. Each reservation is booked individually today; there is no repeat pattern for standing meetings or regular desks.

Not as a live, two-way sync. Confirmation and reminder emails include a calendar invite (.ics) that recipients can add to Google, Outlook, or iCal manually, but later changes made in Bookings do not update it automatically — you'd need to re-add the updated invite.

By scanning a QR code (per booking or per space) at a kiosk or on their phone, or from a tablet room-display device mounted outside the room. No-show bookings can be auto-released back to the pool so the space is not held.

Bookings reserves physical resources (rooms, desks, parking, equipment) and prevents conflicts on them. The Calendar app handles events and schedules, not resource reservations. Guest Pass manages external visitors, but it isn't connected to Bookings today — the two are separate apps.

Bookings doesn't have a visitor-invite flow today, and it does not create a Guest Pass on your behalf. Hosts who need front-desk access for an external guest register them separately in the Guest Pass app.