Category
Operations & Safety
Version
1.0.0
Installs
6
Published
Sep 2025
Type
App
Overview
Bookings enables easy reservation of conference rooms, desks, and workspaces. Features include calendar integration, resource management, recurring bookings, and utilization analytics.
Highlights
Reserve conference rooms, desks, and shared workspaces through an intuitive calendar interface.
View real-time availability across all bookable resources with conflict prevention.
Set up recurring bookings for standing meetings or regular desk reservations.
Manage resources with capacity limits, amenity tags, and location-based filtering.
Track utilization analytics to identify underused spaces and optimize office layouts.
Integrate with external calendars so bookings appear alongside personal schedules.
Capabilities
Resource Management
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Meeting rooms
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Hot desks
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Parking spots
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Lockers
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Phone booths
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AV equipment
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Company vehicles
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Gym equipment
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Amenity tags (projector, whiteboard, video, etc.)
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Per-resource capacity limits
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Building / floor / location metadata
Booking Workflow
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Real-time availability calendar view
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Conflict prevention (double-booking blocked)
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Unique booking reference generated on create
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Check-in and check-out tracking
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QR code check-in (per booking and per space)
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Booking cancellation with configurable notice window
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Admin bulk cancel / delete
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Booking purpose and notes fields
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Attendee count tracking
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Approval workflow (manual approval before confirming) Bookings auto-confirm; no approval queue
Floor Plans & Wayfinding
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Floor plan image upload per building/floor
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Drag-and-drop room position editor
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Public wayfinding view
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Live space-availability overlay on floor plan
Recurring Bookings
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Daily recurrence pattern
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Weekly recurrence pattern
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Biweekly recurrence pattern
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Monthly recurrence pattern
Notifications & Activity
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Email confirmation on booking creation
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Waitlist email when space becomes available
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Waitlist expiry email notification
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Service request email to facilities team
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Activity log per booking and per space
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Push / in-app notifications Email only; in-app alerts not wired
Analytics & Reports
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Space utilization rate report (configurable period)
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Booking trends (daily counts, by type, by status)
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Space performance report
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Campus dashboard with live occupancy
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Occupancy sensor data integration
AI Agent
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Natural-language room search and booking via Ask AI
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Check availability, book, cancel, reschedule via chat
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Admin toggle to disable AI agent per business
Limits & Specs
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Advance booking window (default): 30 days (admin-configurable)
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Max bookings per user per day: 3 (admin-configurable)
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Max booking duration: 24 hours (admin-configurable)
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Minimum booking duration: 15 minutes
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Cancellation notice window: 2 hours before start (admin-configurable)
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QR check-in window: 15 min before to 30 min after start time
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Pricing: Included with MangoApps Workforce
Use cases
Conference room scheduling
Employees search available rooms by capacity and equipment (projector, whiteboard) and book with a single click.
Hot desk reservations
Hybrid workers reserve a desk for the days they plan to be in office, ensuring a guaranteed workspace on arrival.
Interview room booking
Recruiters reserve dedicated interview rooms with video equipment, automatically blocking the time in the room's calendar.
Space utilization reporting
Facilities managers review booking data to find rooms with low usage and repurpose or reconfigure underutilized spaces.
Recurring team meetings
Set up weekly recurring bookings for team stand-ups or project syncs so the room is always reserved at the same time.
FAQ
Yes. The calendar view shows real-time availability for all resources. Filter by location, capacity, or amenities to find the right space.
The system blocks double-bookings automatically. If a time slot is taken, it shows as unavailable and suggests alternative resources.
Yes. Choose a recurrence pattern (daily, weekly, biweekly, monthly) and the system reserves the resource for all future occurrences.
Admins can view analytics on booking frequency, peak hours, average duration, and no-show rates to optimize space allocation.
