Search

One search across MangoApps and the systems you keep outside it.

MangoApps

Overview

Search owns the search bar at the top of every page and gives it what it never had: a results page. Type a person, a policy, an SOP, a shift, a document or a setting, and see everything you can find across every MangoApps app on one page — on desktop and, for the first time, on your phone. Results are grouped by where they live, with the areas you can jump to listed beside them.

On the Enterprise plan, Search also reaches the systems your company keeps outside MangoApps. Register a Microsoft 365 source per entity — a corporate SharePoint, a joint venture's own tenant — and each person connects their own account once. From then on, searches run as them: Microsoft decides what they can see, nothing is copied into MangoApps, and nothing is indexed. Results from those sources appear alongside your MangoApps results, marked as leaving the platform.

Admins manage synonyms (so 'PTO' finds 'paid time off') and see what people search for and don't find — the shortest path to the content an intranet is missing.

Platform

Highlights

One box, two worlds — the same search bar reaches everything inside MangoApps and, on Enterprise, the SharePoint and OneDrive content your company keeps outside it

Search as yourself: external results are fetched live with each person's own Microsoft sign-in, so nothing is indexed, cached or stored and permissions are never wrong

Built for companies that grew by acquisition — register a source per joint venture or subsidiary, and people connect only to the ones they belong to

Admins see the searches that found nothing, and fix them with a synonym in one click

Capabilities

Search

One results page across every MangoApps app, from the search bar at the top of every page
Phone-first results — the first global mobile search in MangoApps
Synonyms, so 'PTO' finds 'paid time off' and 'FY' finds 'Fiscal Year'
What people search for and don't find — analytics for admins over 7 / 30 / 90 days

Search Connectors (Enterprise)

Search SharePoint, OneDrive and Teams files as yourself — nothing copied, nothing indexed
Register one source per acquired entity or joint venture — multi-instance by design
One-time Connect per person; Microsoft decides what each person can see
Each source answers on its own — a slow or disconnected one never stops the rest of the page

Use cases

A technologist between patients needs an SOP

Types three words on the phone and gets the SOP, the policy behind it and the person who owns it — instead of a five-row dropdown.

A company of 27 joint ventures on separate Microsoft tenants

Each JV's SharePoint is registered as its own source. A regional manager connects to the two they work in; results show a section for each, opening in that JV's SharePoint.

"People search for 'holiday schedule' and find nothing"

Analytics lists zero-result searches by frequency; the admin adds a synonym or publishes the missing page, and watches the number fall.

Security review for a healthcare customer

External content is never copied into the platform — searches run as the user through Microsoft Graph, only result counts are logged — so the search index is not in scope for a BAA.

FAQ

No. External sources are searched live, as the signed-in person, each time they search. Nothing is copied, indexed or cached, and only result counts are logged.

Inside MangoApps, the same permissions every app already enforces. In SharePoint and OneDrive, Microsoft decides — a person sees exactly what they could open in SharePoint itself.

An Entra ID app registration for your tenant (the same one used for Microsoft sign-in or calendar sync), with the Search callback URL as a redirect URI. Then register each SharePoint tenant as a source; people connect once.

Search — the results page, synonyms and analytics — is included with every paid plan at no charge. Search Connectors (external sources) are an Enterprise capability.

Yes. The mobile results page shows the same sections as desktop, and people can connect to external sources from it.