Faster visitor check-in. Nothing changes until you confirm.
Pre-register a visitor in one sentence, check them in or out from chat, and see who's on-site right now. Nothing changes without your confirmation.
Pre-register a visitor in one sentence, check them in or out from chat, and see who's on-site right now. Nothing changes without your confirmation.
Trusted by frontline employers everywhere
Pre-register a visitor in one sentence
The host types the visit in plain English, and the agent parses it and waits for a confirm before creating it.
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Parsed for you
Name, email, visit date and purpose, with dates like "Friday 2pm" or "next Tuesday" understood.
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You're the host by default
Front-desk staff can name another host.
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Expected right away
The pending visit shows in the host's expected-visitor list, ready for last-minute changes.
Check-in and check-out from chat
The front desk sees who's expected today, and checks visitors in and out, each after a confirmation.
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Check in
Marks the arrival time and tells the host, when arrival notices are on.
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Check out
Marks departure and finalizes the visit's duration.
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Approve or decline
Approvers decide visits waiting for a decision; a decline can carry a reason emailed to the visitor.
Last-minute changes, kept in sync
The meeting moves to 3pm or the purpose changes, and the agent updates the visit from chat, after a confirm.
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Update in flight
Arrival, departure, purpose or the visitor's details, within what your role allows.
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Cancel cleanly
Cancels a pending or approved pre-registration, after a confirm.
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Host changes at the front desk
Only the front desk can hand a visit to another host.
Visitor logs for any audit window
The front desk pulls visitor history for any window without an export workflow.
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Any window you need
Thirty days by default, up to 365.
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The asker is the actor
Every write runs as the person who asked and is recorded as an Ask AI action.
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Same rights as the web
Hosts change their own visits, approvers decide visits and the front desk checks people in and out.
Guest Pass Agent at a glance
Guest Pass AI
Pre-register, check in/out, and audit visits from chat.
Healthcare
“We wanted to drive people into MangoApps, and we wanted to make our Assistants useful immediately. Petauri Ask was trained on resource guides we’d already uploaded, so employees could ask things like ‘How do I submit an expense report?’ or ‘Where do I find the holiday calendar?’”
Retail
“At our head office within HR, marketing, and finance, we use ChatGPT quite a bit, and MangoApps AI Helper is a useful tool for us. As I go around to the stores, I’ve been showing them how the AI Intranet Helper can find things and answer plain language questions about our resources, and they’re quite excited about that.”
“MangoApps’ search capability has been critical. It brings back so much information that would have been lost on our old intranet. The content is fresh and current. It’s been really, really nice to have.”
Results from teams like yours
Part of one app your people already use
Visitor management moves from front-desk admin to host-owned action, on the same visit record.
Questions front desks and hosts ask
12 tools across the visitor lifecycle — register a visitor, update visit details, approve, decline, check in, check out, and cancel (all seven gated), plus get my visitors filtered by status, get a specific visitor's details, today's expected visitors, a cross-day visitor list, and visitor history for any audit window (default 30 days). Each person gets the tools their Guest Pass role allows.
Yes, if you run the front desk — register_visitor accepts an optional host_id. Everyone else registers visitors they host themselves. The visit records both its host and who registered it, so the audit trail points at the right people.
If you run the front desk, yes — check_in_visitor asks you to confirm first, and the agent will not check a visitor in silently. Once confirmed, the arrival time is logged and the host is told (when arrival notices are on). Hosts who don't run the front desk can ask where their visit stands, but reception checks visitors in.
For the front desk, get_visitor_history takes a days-window (default 30, up to 365) and returns each visit's visitor, host, date and status, with the true total for the window. Auditors no longer wait on an export-and-filter cycle.
Pre-registration coverage, front-desk check-in time, visit-detail accuracy without manual correction, no-show rate, and audit-prep time. Compare against your pre-agent baseline.
See what MangoApps can do for your frontline
Every team. Every employee. Every workflow. One AI platform — built for the frontline. Since 2008, trusted by 2 million+ users with an NPS of 78.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
Prefer to explore first? Ask AI about Visitor Management AI Agent →
- Within one business day: a solutions consultant asks about your workforce and what you run today.
- The demo shows your use case: your sites, your frontline roles, your systems.
- It ends with your price: the package and the price for your employee count, not a generic quote.
