Payroll Processing

Run payroll in-house — deductions, tax compliance, and direct deposit.

MangoApps

Overview

Payroll Processing is the in-house payroll engine. Consumes approved timesheets from the Timesheets app, handles deductions, tax calculations, multi-state compliance, and direct deposit. Use this when you want MangoApps to run payroll directly; use Payroll Connect instead to integrate with an external provider like ADP, Gusto, or Workday.

Hr Operations

Highlights

Run payroll in-house with MangoApps as the system of record — no external payroll provider required.

Consume approved timesheets from the Timesheets app and calculate gross pay including regular, overtime, and premium hours.

Apply pre-tax and post-tax deductions: 401(k), HSA/FSA, benefits, garnishments, and custom employer/employee contributions.

Calculate federal, state, and local tax withholdings with multi-state support for distributed workforces.

Issue payments via direct deposit, printed check, or pay card and generate compliant pay stubs.

Produce payroll tax filings, W-2s, and 1099s with year-end compliance workflows.

Capabilities

Gross Pay Calculation

Import approved timesheets from the Timesheets app Planned — requires Timesheets app enabled
Regular hours, overtime, and premium pay calculation Planned
Salary, hourly, and piece-rate employee support Planned
Bonus, commission, and one-time earnings line items Planned
Retroactive pay and back-pay calculations Planned
Multi-rate pay (differential rates by role or location) Planned

Deductions & Contributions

Pre-tax deductions: 401(k), 403(b), HSA, FSA, commuter benefits Planned
Post-tax deductions: Roth 401(k), after-tax benefits Planned
Employer contribution matching (configurable formulas) Planned
Wage garnishment support with priority ordering Planned
Custom deduction types with per-employee overrides Planned
Benefits Management app integration for auto-sync deductions Planned — requires Benefits Management app

Tax Withholding & Compliance

Federal income tax withholding (IRS Publication 15-T tables) Planned
FICA: Social Security and Medicare (employer and employee portions) Planned
Federal Unemployment Tax (FUTA) tracking Planned
State income tax withholding for all 50 states Planned
State Unemployment Tax (SUTA) per-state rates Planned
Local tax withholding (city, county, school district) Planned
Multi-state allocation for remote and traveling employees Planned
W-4 and state equivalent forms stored per employee Planned

Payment Distribution

ACH direct deposit with same-day or next-day settlement Planned
Multi-account split deposit per employee Planned
Printed check generation with MICR encoding Planned
Pay card / payroll debit card distribution Planned
Paper pay stub printing Planned
Digital pay stub delivery via the employee self-service portal Planned

Payroll Runs

Scheduled payroll runs on configurable pay periods Planned
Off-cycle / bonus / termination payroll runs Planned
Preview mode with gross-to-net breakdown before commit Planned
Approval workflow with dual sign-off for payroll runs Planned
Void and reissue for corrected paychecks Planned
Audit log of every payroll run with actor, timestamp, and totals Planned

Compliance Reporting

Form 941 quarterly federal tax return Planned
Form 940 annual FUTA return Planned
W-2 generation and electronic filing Planned
1099-NEC and 1099-MISC for contractors Planned
State new-hire reporting Planned
Workers' compensation classification and reporting Planned
GL journal export to QuickBooks, NetSuite, or CSV Planned

Integration with Other Apps

Timesheets app: approved timesheets feed payroll automatically Planned — requires Timesheets
Benefits Management app: enrollment-based deduction sync Planned
Leave Management app: paid leave balance consumption Planned
Compensation Management app: pay change effective dates Planned
Performance Management: merit increase processing Planned

Limits & Specs

Availability: Early preview — active development
Supported pay frequencies: Weekly, Biweekly, Semi-monthly, Monthly (planned)
Tax jurisdictions supported: All 50 US states + federal (planned)
Payment methods: Direct deposit, check, pay card (planned)
Alternative for existing payroll systems: Use Payroll Connect to integrate with ADP, Gusto, Workday, etc.
Pricing: TBD — per-employee monthly fee planned

Use cases

End-to-end payroll processing

An admin runs bi-weekly payroll by pulling approved timesheets from the Timesheets app, previewing gross-to-net calculations, approving the run, and distributing payments via direct deposit — all inside MangoApps.

Multi-state tax withholding

A distributed workforce with employees in multiple states has correct federal, state, and local taxes withheld based on work location allocation.

Year-end tax filing

Admins generate W-2s for employees and 1099s for contractors, review totals, and electronically file with the IRS and state agencies from within the app.

Benefit deduction automation

When an employee enrolls in benefits via the Benefits Management app, the corresponding deductions flow automatically into payroll without manual entry.

Off-cycle bonus payroll

An HR admin runs an off-cycle payroll to distribute annual bonuses, calculates bonus-specific tax withholding, and issues payments outside the regular pay schedule.

FAQ

Payroll Processing is in active development. Most capabilities listed above are planned — specific availability dates will be announced as modules ship. Businesses that need payroll today should use Payroll Connect to integrate with an existing payroll provider.

Payroll Processing runs payroll in-house: MangoApps is the system of record, calculates withholdings and deductions, and issues payments directly. Payroll Connect integrates with an external payroll provider (ADP, Gusto, Workday, etc.) that does the processing. Use Payroll Processing to consolidate payroll inside MangoApps; use Payroll Connect to keep your existing payroll system.

Yes. Payroll Processing consumes approved timesheets from the Timesheets app as the source of hours. Salaried-only businesses can still use Payroll Processing but will configure salary schedules directly.

All 50 US states plus federal are planned at launch. International payroll is on the longer-term roadmap.

Yes. Both apps can be enabled simultaneously during transition. Payroll Connect can be disabled once Payroll Processing is running your active payroll.