Libraries

Organize and share company resources, documents, forms, and links in curated library collections.

MangoApps

Overview

Create branded library spaces with categories, multiple view modes, and permission controls. Give employees a single hub to find company forms, policies, and essential resources without searching across platforms.

Hr Operations

Highlights

Create branded library spaces with custom icons, colors, descriptions, and multiple view modes.

Organize resources into categories with drag-and-drop reordering and nested item support.

Control visibility with audience rules targeting departments, locations, roles, or specific users.

Add documents, links, forms, and media items with file uploads and external URL linking.

Search across all libraries with global search integration and configurable governance reviews.

Choose from modern, classic, or tree view modes to match your team's preferred browsing style.

Capabilities

Library & Content Management

Create multiple library spaces per business
Custom library name, description, icon, and color
Enable or disable individual libraries without deleting them
Drag-and-drop library reordering
Mixed-content libraries (links, files, forms, media)
Image-and-video-only library type
Sample data generator for onboarding new businesses

Categories & Items

Nested categories within each library
Drag-and-drop category and item reordering
Item types: simple link, file, form, survey, wiki, post, image, video
Per-item icon (default, emoji, or custom image)
Per-item description and link-target control (new tab / same tab)
Link to internal MangoApps objects (forms, surveys, wikis, posts)
Media upload for image and video items (max 100 MB per file)
Inline item reorder within a category

Permissions & Visibility

Library-level visibility: all users or specific audiences
Audience rules by department, group, location, job family, job title, role, or individual user
Management-level control: anyone, admins and specific users, admins only, domain admins only
Per-library permission configuration independent of other libraries
Public (unauthenticated) library access Authenticated users only

Search & Discovery

Full-text in-app search across library item titles and descriptions
Semantic (vector) search when embeddings are available
Global platform search integration (admin-configurable toggle)
Search result logging for content-gap analysis
Browse by library and category

View Modes

Modern card view
Classic list view
Tree (hierarchical) view
Admin-configurable default view mode per business
Per-library default view mode (grid, large, compact)

Governance & Content Health

Auto-governance mode with configurable review intervals
Broken / inactive source detection (inactive forms, surveys)
Governance findings with critical / medium severity levels
In-app governance health report for admins
Content-gap analysis from failed search queries
Scheduled GovernanceReviewJob with per-business notifications
Review interval range: 7–365 days (default 90)

AI Features

Libraries AI Agent (search, browse, recommend)
AI agent admin write tools: create, update, move, delete items
Semantic embedding on item titles and descriptions
Governance and gap-analysis reports via AI agent (admin)
Per-business toggle to disable the AI agent
Granular capability toggles: search, browse, stats, management

Notifications

In-app notification when new items are added to a library
Governance review reminder notifications to library managers
Email notifications for library events In-app notifications only

Limits & Specs

Media upload max size per item: 100 MB
Library name max length: 100 characters
Library description max length: 500 characters
Governance review interval range: 7–365 days (default 90)
Accepted media types (image): JPEG, PNG, GIF, WebP, SVG
Accepted media types (video): MP4, WebM, QuickTime, AVI
Pricing: Included with MangoApps Workforce

Use cases

Employee resource hub

HR creates a library of essential forms, policies, and benefit guides so employees can find everything they need in one organized space.

Department knowledge base

A department manager builds a library of process documents, templates, and reference links accessible only to their team.

New hire starter pack

An onboarding library contains day-one documents, training links, and IT setup guides targeted to new employees by role.

Safety document library

The safety team maintains a library of SOPs, MSDS sheets, and compliance documents with periodic governance reviews to ensure content stays current.

Executive communications

Leadership publishes a restricted library of strategic documents and presentations visible only to managers and above.

FAQ

Libraries support documents (uploaded files), external links, forms, and media attachments. Each item can have its own icon, description, and metadata.

Libraries have a management level (who can add/edit items) and visibility rules (who can view). Audience rules can target specific departments, locations, roles, job families, or individual users.

When enabled, governance reviews remind library owners to periodically review content freshness. The default review interval is configurable (default 90 days).

Yes. Libraries can be included in the platform-wide global search so employees find resources without navigating to the Libraries app directly.