Headcount Planner

Workforce planning and hiring budget management.

MangoApps

Overview

Headcount Planner enables strategic workforce planning with headcount forecasting, budget management, and hiring approval workflows. Features include department-level planning, position tracking, and integration with recruiting pipelines.

Recruiting

Highlights

Create headcount forecasts with AI-powered attrition prediction and growth modeling.

Model what-if scenarios to compare hiring plans against budget and business goals.

Manage departmental budgets with allocation tracking and variance analysis.

Generate executive reports with hiring effectiveness, budget analysis, and market intelligence.

Integrate with OKR Hub, Performance Management, and Recruiting for data-driven planning.

Access market intelligence with compensation benchmarks and talent availability insights.

Capabilities

Plan Building

Annual and quarterly forecast creation
Department-level headcount budgets per scenario
Position templates for common role types
Forecast duplication with full scenario copy
Milestone tracking with critical-path dependencies
Multi-quarter rolling plans (beyond one fiscal year) One fiscal year per forecast

Scenarios & Forecasting

Multiple scenarios per forecast (conservative, optimistic, aggressive, baseline)
Revenue growth and budget-constraint assumptions per scenario
AI-generated scenario recommendations
AI confidence score and risk level per scenario
Quarterly hiring distribution across scenario timeline
Select a scenario as the primary plan
Scenario comparison chart view Grid comparison only; chart coming soon

Approvals & Position Workflow

Forecast validation and activation workflow
Forecast-level approval (approved_by, approved_at)
Per-position approval (planned → approved → filled)
Bulk position status updates
Position cancellation with audit trail reason
Delegated approval routing to alternate approvers Single approver per forecast only

Integration with Recruiting

Auto-create Job Board requisition from approved position
Sync hiring status when recruiting job advances
Auto-fill position when accepted offer is onboarded
Link OKR Hub goals to headcount plans
EPMS skills data in gap analysis

AI & Market Intelligence

AI workforce forecast generation
AI salary benchmark and talent availability analysis
AI hiring-difficulty score per position
AI bias detection in headcount distribution
AI budget optimization suggestions
Natural-language queries via Headcount Agent

Reporting & Analytics

Planned vs actual headcount and budget variance
Department-level budget variance breakdown
Hiring-velocity trends over time
Analytics periods: daily, weekly, monthly, quarterly, annual
Executive summary report (planned vs actuals, cost per hire)

Limits & Specs

Forecast types: Annual, Quarterly, Project, Strategic, Custom
Scenario types: Conservative, Optimistic, Aggressive, Baseline, Cost Optimization, Market Expansion
Position statuses: Planned, Approved, Rejected, Requisition Created, In Progress, Filled, Cancelled
Employment types: Full-time, Part-time, PRN, Contract, Intern
Access roles: Admin, Super Admin, Manager, HR Admin
Pricing: Included with MangoApps Workforce

Screenshots

Headcount planner dashboard — open requisitions, approvals, and budget burn

Headcount grid — plan roles by department, cost center, and start month

Use cases

Annual workforce plan

An HR director builds next year's headcount forecast by department, factoring in projected attrition and planned product launches.

Scenario comparison

Finance models three hiring scenarios—aggressive growth, moderate, and conservative—and compares their budget impact side by side.

Budget allocation

A VP allocates approved headcount budget across teams, tracks spend against plan, and flags departments that are ahead or behind target.

Skills gap analysis

The planner uses AI to identify skill gaps across the organization and recommends which new hires or training investments would close them.

Executive board report

HR generates a quarterly executive summary showing planned vs. actual hires, cost per hire, and time-to-fill trends for leadership review.

FAQ

The AI model analyzes historical attrition, seasonal hiring patterns, and business growth to predict future headcount needs. Forecasts can be adjusted manually.

Yes. When recruiting integration is enabled, open positions flow into the planner so you can track fill rates against your approved headcount plan.

You can create unlimited scenarios with different growth rates, attrition assumptions, and budget constraints, then compare them in a grid or chart view.

Yes. The market intelligence module provides salary benchmarks and talent availability data to help set competitive compensation bands for planned positions.