Track Every Asset, From Purchase To Retirement
Asset Pro keeps the IT and equipment inventory honest. Barcode and QR scanning for fast capture, assignment workflows for laptops and devices, maintenance schedules with reminders, depreciation tracking, and a clean audit trail — all connected to the service desk that handles the tickets those assets generate.
What Asset Pro Helps You Do
Inventory Every Asset
Laptops, monitors, phones, tools, vehicles — one inventory, with custom fields per asset class. Bulk import on day one, ongoing capture by scan.
Scan To Capture
Generate QR or barcode labels from inside the app. Mobile scan opens the asset record; receive, assign, check in, and check out from one screen.
Assign To People
Assign assets to employees with checkout dates, return expectations, and acknowledgement. Full assignment history per asset and per employee.
Schedule Maintenance
Recurring maintenance schedules with reminders to the owner and the IT team. Service history attaches to the asset record automatically.
Track Depreciation
Straight-line or declining-balance depreciation, purchase costs, useful life — captured so finance gets the values they need without a separate ledger.
Retire Cleanly
Retirement workflow captures the disposal method, recipient, and date. The audit trail stays live even after the asset leaves the floor.
Built For The Reality Of A Multi-Site Inventory
Scan-First Capture For The Field, Not Just The Warehouse
Asset Pro labels every asset with a QR or barcode generated from inside the app. Field technicians and IT staff scan to open the record on mobile — check it in, check it out, log maintenance, or transfer it to a new owner. No keyboard input for the common operations.
- QR and barcode labels — generated from inside the app, printable in bulk.
- Mobile scan-to-open — one tap from camera to the asset record.
- One-tap actions — check in, check out, assign, log service.
- Offline capable — capture in a warehouse with no signal; sync on reconnect.
Assignment History And Maintenance Schedules That Persist
Asset Pro tracks the full assignment history per asset, the full inventory history per employee, and a maintenance log that lives with the asset across owners. Audit-ready, no spreadsheet required.
- Assignment history — every checkout, return, and transfer captured.
- Maintenance schedule — recurring service with reminders to owner and IT.
- Service log — every repair, parts used, and downtime captured.
- Depreciation — straight-line or declining-balance, with useful-life tracking.
Asset Pro In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Track IT and physical assets across their full lifecycle from procurement to retirement.
Controls that matter
Reporting & Dashboard includes Real-time dashboard: total, available, assigned, maintenance, retired counts and Asset breakdown by category and status distribution.
Scope and specs
Useful specs: Default depreciation rate: 20% per year (admin-configurable); Warranty alert window: 60 days before expiry (admin-configurable); Maintenance interval default: 180 days (admin-configurable).
Laptop fleet management
IT assigns laptops to employees with approval workflows, tracks warranty status, and schedules maintenance before hardware failures.
Construction equipment tracking
Operations teams log heavy equipment assignments by job site, monitor maintenance schedules, and flag overdue inspections.
Office furniture inventory
Facilities managers track desks, chairs, and monitors by location with depreciation values for accurate financial reporting.
Connected To The Rest Of MangoApps
→ Service Desk
A ticket about a specific device pulls the asset record inline — model, owner, warranty, assignment history — so the agent has context before replying.
See Service Desk→ Procurement
Approved purchase orders create draft asset records on receipt — model, serial, PO number, and warranty all carry over.
See Procurement→ Inspections
Quick-Scan from Inspections opens an asset-driven inspection — scan the equipment, pick the template, run the check. Inspection history attaches to the asset.
See Inspections→ Onboarding
New-hire onboarding assigns a laptop and phone from the inventory automatically — the assignment, ack, and audit trail are captured before day one.
See Onboarding→ Offboarding
Offboarding workflows surface the assigned inventory and prompt for return, replacement, or retirement — no asset slips through the cracks.
See OffboardingAsset Pro Screenshots
Real product screens from Asset Pro workflows, pulled from the app screenshot gallery.
REPLACES POINT TOOLS
One asset record in place of the IT-inventory stack
Most IT teams running a dedicated asset tool still maintain a separate procurement spreadsheet, a service-desk-only CI database, a shadow inventory for onboarding, and an offboarding checklist nobody trusts. Asset Pro folds the lifecycle into the platform IT already uses.
Snipe-IT
Open-source IT asset management
- Hosted, supported, SSO-enabled out of the box — no self-host, no LDAP wiring, no upgrade weekends
- Procurement, Onboarding, Service Desk, and Offboarding all read the same asset record — Snipe-IT lives on an island
- Audit log, retention, and role-based access inherit from the platform — not Snipe-IT-only permissions to maintain
Asset Panda
Configurable asset tracking
- Per-employee suite price covers assets AND IT service desk, procurement, and HR — Asset Panda licenses per asset class
- Barcode and QR scan works in the same branded mobile app employees use for shifts and pay
- Lifecycle events tie to the live HRIS — when an employee leaves, offboarding surfaces the assigned laptop automatically
Lansweeper
Network-discovery-led IT asset management
- Includes the human side — assignments, approvals, returns, and tickets — not just network-scanned hardware
- One audit trail spans procurement, assignment, service tickets, and retirement
- SSO, MFA, SCIM, and retention come from the platform — no separate Lansweeper identity perimeter
AssetTiger
SMB asset tracking
- Scales past SMB — multi-site, multi-language, and enterprise SSO are first-class
- Maintenance schedules generate Tasks routed to the right tech, not standalone email reminders
- Depreciation, custodian history, and warranty data live in one record, not three exports
ServiceNow CMDB
Enterprise CMDB inside ServiceNow
- Deploys in weeks, not a multi-quarter ServiceNow CMDB program
- Same SSO, audit log, and retention as the rest of the platform — no separate CMDB tenant for security to re-certify
- Asset Pro AI answers "which laptops are off warranty next month?" in chat — grounded in your own data, not a CMDB query
PLATFORM LEVERAGE
Asset Pro inherits everything else MangoApps already does
A point asset tool has to build, buy, or integrate each of these. Asset Pro gets them for free because the platform already runs them.
Identity & SSO
Inherits your SAML/OIDC SSO, MFA, and SCIM provisioning. IT and end users see the asset record through the same login they use for everything else.
HRIS-synced custodians
Asset assignments target the live employee record — when somebody moves teams or leaves, lifecycle workflows surface the right inventory automatically.
Service Desk linkage
Every ticket against a device pulls the live asset record — warranty, assignment history, maintenance — without copy-paste from another tool.
Procurement linkage
Approved POs convert into asset records automatically — receipt, scan, assign — using the same procurement flow as every other purchase.
Mobile app & scan
Barcode and QR capture happens in the branded mobile app IT staff already use — no separate scanning app to install and maintain.
Audit log & retention
Every assignment, return, scan, and maintenance event lands in the same audit log Security and Finance already use.
INDUSTRY FIT
Built for the operations where asset accountability is the audit
Asset Pro fits every employer with laptops to track, but it earns its keep in industries where regulators, insurers, or finance teams demand a complete custodian chain.
Technology
Laptops, monitors, and developer hardware tracked from PO through return with onboarding and offboarding workflows tied to the live HRIS.
Healthcare
Clinical devices, infusion pumps, and shared workstations tracked with maintenance schedules and chain-of-custody evidence for Joint Commission.
Manufacturing
Plant-floor equipment, tooling, and PPE inventory with QR-tagged Quick- Scan inspections and maintenance workflows tied to the asset record.
Education
Classroom devices, lab equipment, and 1:1 student laptops tracked across campuses with assignment by role, grade, and term.
Field Services
Vehicles, tools, and on-truck inventory tied to the technician — what's assigned, what's missing, and what's due for service.
Public Sector
Agency equipment, fleet, and IT inventory with detailed custodian history, depreciation, and FedRAMP-eligible deployment options.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The argument IT, finance, and security all share — and the one an asset-only tool structurally cannot answer.
Cheaper than the stack
One per-employee suite license replaces Snipe-IT + a service desk + a procurement spreadsheet + an onboarding tool — no per-asset surcharges.
More secure
One identity perimeter, one audit log, one retention policy across every asset event. Nothing for security to re-certify when IT adds a workflow.
Easier to deploy
Already deployed if you have MangoApps. Import a CSV of assets, print QR labels from the app, run your first audit the same day.
Easier to use
IT staff scan with the mobile they already use; end users see assignments in the same app as their pay stub and onboarding checklist.
Easier to manage
Custodians, departments, and locations come from the HRIS — IT manages the inventory, not a parallel "who works here" list.
Easier to extend
An asset can fire an onboarding task, an offboarding return, a Service Desk ticket, or a Procurement PO — one engine, every app.
AI is actually better
Asset Pro AI answers "what does this employee have?" and "which laptops come off warranty next quarter?" using live data — governed by the same permission model as the rest of the platform.
Ask Questions With Asset Pro AI
Asset Pro has a paired AI agent for the "who has what" questions IT fields all day. Read-only across the asset lifecycle; one write — request asset — is confirmation-gated.
Asset Pro AI
Surface who has what, what's available to request, and what's due for maintenance — in chat, against the same Asset Pro records IT already manages.
Customer Success
How Customers Use It
Customer Case Studies
Customer Case Studies
Customer Case Studies
Video Case Studies
Customer Case Studies
Customer Case Studies
At our head office within HR, marketing, and finance, we use ChatGPT quite a bit, and MangoApps AI Helper is a useful tool for us. As I go around to the stores, I’ve been showing them how the AI Intranet Helper can find things and answer plain language questions about our resources, and they’re quite excited about that.
Alison van Zijl
Head of Human Resources
Full House
Frequently Asked Questions
Standalone asset-management tools require a separate login, separate user directory, and separate audit trail — and don't share data with the service desk that creates the tickets those assets generate. Asset Pro runs inside MangoApps, shares records with Service Desk and Procurement, and uses the same employee directory and audit framework.
Generate labels from inside the app — QR or barcode, printable in bulk. Mobile scan opens the asset record; one-tap actions for check-in, check-out, assign, and log service. The labels are regenerable if they get damaged.
Yes. Onboarding workflows can assign assets from the inventory automatically — the assignment, employee acknowledgement, and audit trail are captured before day one. Offboarding does the reverse: assigned inventory surfaces for return or retirement.
Recurring maintenance schedules with daily, weekly, monthly, or custom cadence. Reminders fire to the asset's current owner and the IT team. Service history attaches to the asset record so the next technician sees the full repair log.
Straight-line or declining-balance, with useful life and salvage value per asset class. Finance can export the depreciation schedule for the ledger — Asset Pro doesn't replace the GL, but it gives finance the values without a separate inventory system.
The agent surfaces who has what, what's available to request, and what's due for maintenance — and gates the one write (request_asset) behind confirmation. See the agent page for the full capability list.
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