Tissue Inventory
Track tissue, cell, and device inventory from receipt through implant or disposition, with expiry views, implant history, and alerts for items leaving stock.
14 days free, $0 today — App Builder comes with every suite.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
Built for: Hospitals and health systems · Organ and tissue programs · Ambulatory surgery centers · Clinical laboratories · Medical device and implant services
Overview
Tissue Inventory is a working MangoApps app for tracking tissue, cell, and device records from arrival through implant or final disposition. Each record captures the Tissue Name, Item Type, Status, Source Facility, Catalog / Ref No., Serial Number, Lot Number, Donor ID, Item Outdate, Storage Location, Storage Requirements, Recipient MRN, Disposition, Prepared By, and Date of Implant. Required Tissue Name and Status fields help establish a usable record at entry, while the remaining fields preserve the clinical and inventory context needed for follow-up.
The register is append-only: records are never deleted, and lifecycle is tracked with Status. Every member can add records, making it suitable for receiving staff, clinical users, and inventory personnel who need to record an item as it arrives or changes state. Saved views separate Available for Implant, Expiring in 30 Days, Expired - Still in Stock, Implant Log, and Used - Not Available records. The Today, Inventory, Expiring, and Implant Log screens give staff focused places to review metrics, boards, grids, calendars, and cards.
Use this template when your team needs a permanent history of inventory, expiration review, implant details, and disposition. Do not rely on it alone for physical temperature monitoring, chain-of-custody controls, or local medical-record requirements that are not represented by these fields. The app supports those workflows by making the recorded inventory state easier to review and act on.
Standards & compliance context
- The append-only register supports record-keeping expectations by preserving the original inventory history rather than deleting issue records.
- Fields for source, donor, lot, serial number, outdate, storage, recipient, implant date, and disposition support traceability practices commonly expected for tissue, cell, and implant controls.
- The template can support Joint Commission readiness work, but local quality procedures must define reconciliation, access, retention, temperature monitoring, and medical-record responsibilities.
- For regulated clinical inventory, verify that the selected roles, review cadence, and field completion rules align with your organization’s applicable tissue, device, and patient-record requirements.
General regulatory context for orientation only — verify current requirements with counsel or the relevant agency before relying on this template for compliance.
How to use this template
- Add Tissue Inventory to your MangoApps workspace and confirm the owner for receipt follow-up and the role that should receive inventory-change notifications.
- Decide which receiving, clinical, and inventory members will add records, then define when each person completes fields such as Source Facility, Lot Number, Item Outdate, Storage Location, and Storage Requirements.
- Log each item when it arrives by entering Tissue Name, Item Type, Status, identification details, outdate, and storage information, using the append-only record as the permanent receipt history.
- Review the Available for Implant, Expiring in 30 Days, and Expired - Still in Stock views, along with the Expiring calendar and cards, to identify inventory requiring action.
- After an implant or removal from stock, update Status and complete Disposition, Recipient MRN, and Date of Implant where applicable so the Implant Log or Used - Not Available view reflects the outcome.
- Follow the receipt task, respond to the admin notification when tissue leaves inventory, and use the 07:00 Morning expiry digest to assign and close expiry-related actions.
Best practices
- Enter the Item Outdate, Lot Number, Serial Number, and Donor ID at receipt instead of reconstructing them from packaging later.
- Use one consistent convention for Storage Location so staff can find and reconcile physical items from the Inventory grid.
- Treat Status as the current lifecycle state and use Disposition to document why an item became unavailable.
- Review Expired - Still in Stock immediately after each expiry check and move affected inventory out of Available for Implant when appropriate.
- Complete Recipient MRN and Date of Implant as part of the procedure closeout rather than leaving implant records for end-of-shift memory.
- Check Storage Requirements against the actual storage area before accepting or moving tissue, cells, or devices.
- Do not delete duplicate or incorrect records; preserve the history and correct the lifecycle or disposition through the established workflow.
- Test the Morning expiry digest and the tissue-leaves-inventory notification with the configured roles before relying on them for daily operations.
What this template typically catches
Issues teams running this template most often surface in practice:
Common use cases
Frequently asked questions
What does the Tissue Inventory template track?
It records tissue, cell, and device items from arrival through implantation, transfer, return, discard, or other disposition. Fields include source facility, catalog or reference number, serial and lot numbers, donor ID, outdate, storage details, recipient MRN, preparer, and date of implant. Status shows whether an item is Available for Implant, Implanted, or Used - Not Available.
Who can add records to the register?
Every member can add records, which supports data entry by staff receiving, preparing, storing, or using inventory. Assign responsibility for checking new entries so required fields such as Tissue Name and Status are completed consistently. The Receipt check on arrival automation opens a follow-up task for the owner when a record is added.
How often should the inventory be reviewed?
Review incoming records at receipt, check the Expiring in 30 Days view daily, and reconcile physical stock on the cadence required by your clinical and quality procedures. The Morning expiry digest runs daily at 07:00 over that view and sends an AI summary digest to the configured role. Review the Implant Log and disposition records after each procedure or inventory movement.
Is this suitable for Joint Commission audit preparation?
The append-only register preserves the issue history because records are never deleted; lifecycle changes are recorded through Status and Disposition. Its fields support review of identification, source, lot or serial information, storage requirements, expiration, recipient, and implant date. Configure local procedures and permissions with your quality, medical records, and compliance teams rather than treating the template as a substitute for institutional policy.
What is the difference between Status and Disposition?
Status describes the current lifecycle state: Available for Implant, Implanted, or Used - Not Available. Disposition explains what happened when an item is no longer available, such as Discarded - Expired, Returned to Source, Transferred Out, or Wasted in OR. Keeping both fields lets staff distinguish current availability from the final outcome.
How does the template handle expired items still in storage?
The Expired - Still in Stock view identifies records marked Available for Implant whose Item Outdate falls within the last 365 days. Use this view to investigate, segregate, and document the appropriate disposition. A common pitfall is changing an item to Used - Not Available without recording why it was removed; use Disposition to preserve that explanation.
Can we customize fields, statuses, or notifications?
Yes, the working app can be adapted in your MangoApps workspace to match local terminology, inventory workflows, and review ownership. Before changing labels or options, agree on definitions for Status, Disposition, storage requirements, and who completes Recipient MRN or Date of Implant. The expiry view and its daily digest should be updated if your outdate review window changes.
Does this replace a spreadsheet or paper log?
It provides a working register with typed fields, saved views, screens, and automations rather than a static document or download. Unlike an ad-hoc sheet, the append-only posture keeps the history and the saved views separate available, expiring, implanted, and unavailable inventory. It still depends on timely data entry and physical reconciliation, so it should complement—not eliminate—required clinical controls.
How should we roll it out to clinical and inventory staff?
Add the app to the MangoApps workspace, decide who enters receipts and procedure updates, and define the minimum required information at each handoff. Pilot it with receipt, storage, implant, and discard workflows, then verify that the owner follow-up and admin notification reach the intended people. After the pilot, train staff to use the relevant saved view and require a status and disposition update whenever inventory leaves stock.
Related templates
Ready to use this template?
Tissue Inventory runs on a platform app included with every MangoApps plan — pick a suite and it comes along.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
