Office Move and Reopening

Move overview Your office move, made easier to navigate A practical guide for employees preparing to work from a new location. This fictional example follows Northstar House, a sample office relocation. Its location and timing details are illustrative; the approved move communications for your location are the source for applicable arrangements. Icon Grid The move journey Use the stage that matches what you need to do now. Prepare Check your location's approved dates and instructions. Pack and transfer Label personal items and agree who owns shared equipment. Find your way Use named destinations and the local accessible route information. Get first-week support Route a question to the role responsible for that issue. Go to a move guide Choose the task you need to complete. Pack and transfer Separate personal work items from shared equipment and coordinate handoff. New workplace Use a clear, accessible approach to finding key destinations. First-week support Identify the right role for a location, equipment, or orientation question. What this guide covers General move guidance, alongside locally approved arrangements Use this site to organize your own next steps and understand who coordinates different parts of a move. Your location's approved communications govern dates, building arrangements, and other local instructions. Example: If a team is moving on a Friday, an employee can use the packing guide to distinguish a personal work kit from shared equipment. The team's designated equipment coordinator then agrees the handoff for shared items using the location's instructions. For a location-specific correction or question, start with the local move coordinator role. For the next step in the move, use the navigation above. Pack and transfer Pack for the destination, not just the journey A simple way to keep personal items and shared equipment distinct Before packing, check the approved instructions for your location. Identify what belongs to you, what is shared, and what has no clear owner. Label personal work items with the destination details required by those instructions. Agree an owner for shared items before they are handed over. Do not assume an item should move simply because it is in your current work area. If ownership or destination is unclear, pause that item and ask the team equipment coordinator. Move sequence Use the local move communication for dates and location-specific instructions. Check the applicable instructions Confirm that the move communication applies to your location and team; note the stated packing and handoff arrangements. Sort items by ownership Separate personal work items, shared team equipment, and items whose owner or destination is not clear. Label personal items Use the destination and labeling details specified in your location's instructions. Agree shared-item ownership Ask the team equipment coordinator to confirm who is tracking each shared item and where it is intended to go. Check arrival with the right owner After the transfer, raise a missing or misdirected item with the team equipment coordinator, including its last known location and agreed destination. Two kinds of items, two kinds of handoff Keeping ownership clear prevents a personal packing task from being confused with a team coordination task. Personal work kit Example: a notebook, headset, and desk accessories assigned to one employee. Pack items you can identify as yours. Apply the destination label specified in local instructions. Keep any personal essentials separate from shared team equipment. Shared team equipment Example: a shared presentation adapter set used by several colleagues. Do not assign it to an individual by assumption. Agree a named team role to coordinate the handoff. Record the agreed destination using the team's move method. Continue your move preparation Move overview Review the stages and choose your next task. New workplace Get oriented to named destinations and wayfinding information. New workplace orientation Find your bearings at the new workplace The image is an illustrative office photograph, not a depiction of the fictional Northstar House. For an actual move, use location-approved names and accessible route information. A wayfinding approach that works in more than one format Start with the destination name used in your location’s approved information. Check the approved map and matching text directions for the arrival point, landmarks, and destination. Use locally approved directions for building access. If labels conflict, a route is unclear, or accessible route information is missing, ask the local move coordinator for the correct directions before relying on an assumption. Recognize common workplace spaces A welcome desk can serve as a recognizable arrival point where the local plan identifies it as one. A meeting room is an example of a shared destination; use the room names shown in local information. Orient yourself on arrival Use named destinations and ask the role closest to the information you need. Arrival point Check the local move communication for the designated arrival point. If it is unclear, ask the local move coordinator. Match the destination name to the local text or map. Work area Use the approved team or area label rather than relying on a remembered desk position. Ask your team lead if the team area label is unclear. Shared spaces Use the location's room names for meeting spaces and other shared destinations. Ask the local move coordinator about unclear destination labels. Related move guidance Pack and transfer Review how to label personal items and coordinate shared equipment. First-week support Find the right role for move-related questions and issues. First-week support Route the issue to the role that can clarify it Describe what you need to know and which location or item it concerns. For location arrangements, start with the local move coordinator. For shared equipment, start with the team equipment coordinator. For help identifying a workplace destination, use the local move coordinator; for a team-area question, ask your team lead. Include the location, destination or item, what you checked, and what remains unclear. Follow the response route stated in your location's approved move communications; this guide does not set a response time. Choose the closest help route These are responsibilities, not named individual contacts. Location arrangements The local move coordinator clarifies location-specific move information and routes corrections to the appropriate local owner. Share the location and the relevant destination or instruction. Point out the label or route detail that needs clarification. Team equipment The team equipment coordinator helps track shared items whose ownership, handoff, or destination needs agreement. Identify the item and its last known location. Include the destination agreed for the transfer, if known. Team area Your team lead can clarify the team's area label or help identify which team resource owns a question. Use the team or area name shown in local move information. Describe the specific destination or team detail you need. First-week questions I cannot find a destination. What should I do? Check the destination name against your location's text-based route information and map. If it remains unclear, ask the local move coordinator and include the label you searched for. A shared item did not arrive. Who should I tell? Contact the team equipment coordinator with the item's description, its last known location, and the agreed destination if one was recorded. Keep the question about that item separate from requests to change location arrangements. Where do I find the arrangements for my location? Use the approved move communication for your location. The central guidance on this site explains the general employee journey; it does not establish local dates or arrangements. The route description and visual map use different labels. Which should I trust? Do not guess between conflicting labels. Ask the local move coordinator to clarify the approved destination and route information. Return to a move guide Move overview See the stages and choose the relevant guidance. Pack and transfer Review ownership, labeling, and shared-item handoff. New workplace Review the accessible wayfinding approach.