Company Events Hub
The Company Events Hub brings together upcoming dates, RSVP instructions, annual traditions, photo recaps, and volunteer roles in one employee events site.
Every employee gets a seat — priced per employee in Communications & Intranet, quoted with this template ready.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
Built for: Technology And Software · Professional Services · Higher Education · Healthcare Organizations · Manufacturing
Overview
The Company Events Hub is an employee-facing intranet site for finding, understanding, and joining company gatherings. The sample Events Home leads with the events calendar and pairs it with shortcuts for the annual event guide, RSVP instructions, photo recaps, and volunteer sign-ups. This hub-and-spoke pattern helps employees move from discovery to action without searching through old announcements or chat threads.
Use this template when several event types share one employee audience but have different logistics, registration steps, or follow-up content. The calendar should be the operational starting point for dates, locations, audiences, registration status, and changes. The annual event guide gives recurring traditions a stable home, while the RSVP page explains registration updates and accommodation requests. Recaps and volunteer content support connection after the event and participation before it.
Do not use this as the only source for highly regulated event records, confidential guest data, or complex ticketing operations. Link to the approved registration or calendar system when capacity, payments, attendance records, or personal data require controlled workflows. If regional events have substantially different owners and policies, create location pages beneath the main hub rather than turning the home page into a wall of details.
The filled-in Northstar Works example is intended to be replaced with your organization’s event names, links, owners, and media. Keep the page type as a landing page, use progressive disclosure for deeper logistics, and review every link after an event cycle ends.
Standards & compliance context
- For an audience-restricted employee page, apply WCAG 2.1 AA practices including keyboard access, visible focus, sufficient contrast, descriptive links, alt text, and accessible forms.
- Limit personal information collected through RSVP and volunteer workflows to what the approved registration system requires, and link to the organization’s privacy notice where applicable.
- Keep attendance, accommodation, and volunteer records in the authorized system rather than storing sensitive details in public page text or photo captions.
- Have event owners confirm venue accessibility, emergency information, and accommodation processes before publishing event logistics.
- Use the intranet’s permissions and role-based navigation to ensure employee-only details and internal photo galleries are visible to the intended audience.
General regulatory context for orientation only — verify current requirements with counsel or the relevant agency before relying on this template for compliance.
How to use this template
- Replace the Northstar Works sample name, event links, images, owners, and logistics with your organization’s approved content.
- Connect the primary calendar link to the authoritative event schedule and confirm that each event shows its date, location, audience, registration status, and event owner.
- Assign the communications or workplace experience owner to maintain the home page, while event hosts maintain their individual logistics and RSVP details.
- Run a test RSVP from the employee perspective, including updating a response and requesting an accommodation, before promoting the hub.
- Publish the hub through the intranet navigation and link reminders from email, chat, and employee announcements back to the relevant calendar or RSVP page.
- After each event, update registration status, publish the approved recap, close volunteer sign-ups, and move outdated information out of the primary discovery path.
Best practices
- Keep the calendar as the single source for changing dates, locations, capacity, and registration status instead of duplicating those details across announcements.
- Put the next employee action in each page’s hero or quick links, such as viewing the calendar, completing an RSVP, or choosing a volunteer role.
- Give every recurring event an owner, review date, registration deadline, and escalation path for cancellations or venue changes.
- Use quick links for frequent tasks and reserve deeper pages for annual traditions, RSVP instructions, recaps, and volunteer details.
- Write event descriptions with observable logistics, including who can attend, where to go, what to bring, and how to request support.
- Add meaningful alt text to recap images, captions to videos, and descriptive labels to links so the audience-restricted site remains usable with assistive technology.
- Archive or clearly label past events so employees do not mistake a photo recap or expired RSVP for an upcoming opportunity.
- Use role-based or location-based landing pages when remote, regional, or accessibility logistics cannot fit cleanly in one global calendar.
What this template typically catches
Issues teams running this template most often surface in practice:
Common use cases
Frequently asked questions
What does the Company Events Hub include?
The hub gives employees a clear starting page for event discovery and participation. Its structure includes a calendar, annual event guide, RSVP instructions, photo recaps, and volunteer opportunities. Add department or location pages when one shared calendar is not enough.
Who should own and maintain this events site?
An internal communications, workplace experience, or people operations owner should manage the site. Event hosts provide dates, logistics, capacity, and registration updates, while the site owner checks links and stale content. Assign a named role rather than leaving ownership implied.
How often should the hub be updated?
Review the calendar and registration status whenever an event changes, and perform a scheduled content review at least monthly during active event periods. Archive or label past events after each gathering. Review annual event descriptions before opening registration for the new cycle.
Can this template support accessibility and accommodation requests?
Yes, the RSVP section can explain how employees request accommodations and identify the responsible contact or workflow. Keep event pages keyboard navigable, use descriptive link text, provide captions and alt text for media, and check audience-restricted pages against WCAG 2.1 AA practices. Confirm venue and digital access details before publishing.
What is a common mistake when launching an events hub?
A frequent pitfall is publishing attractive event summaries without practical details such as location, audience, capacity, RSVP deadline, or cancellation guidance. Another is leaving past events in the same visual priority as upcoming events. Use the calendar as the operational source and link each event to the latest logistics.
Can I customize the hub for regions, offices, or employee groups?
Yes, customize the navigation and page structure for office locations, remote employees, business units, or audience-specific programs. Keep the global Events Home focused on discovery, then use role-based or location-based landing pages when logistics differ. Replace the Northstar Works sample content with your organization’s event names, owners, and links.
Can the hub connect to our calendar and registration tools?
The template can link to an approved calendar, registration form, ticketing workflow, photo library, or volunteer sign-up tool. Decide which system is authoritative for attendance and capacity before adding links. Avoid copying changing details into multiple places unless an owner is assigned to synchronize them.
How does this compare with posting events ad hoc in chat or email?
Email and chat are useful for reminders, but they bury logistics and make older information difficult to find. This hub creates a durable page with hub-and-spoke navigation from discovery to RSVP, recap, and volunteering. Use email or chat to drive traffic back to the page rather than making them the only record.
How should we roll out the Company Events Hub?
Start with the Events Home, the upcoming calendar, and RSVP guidance, then add annual traditions and recaps as content becomes available. Ask event hosts to test the RSVP path and verify accessibility before launch. Promote the hub through the employee intranet navigation and recurring event communications.
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Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
