Source

Vendor and supplier relationship management.

MangoApps

Overview

Source provides comprehensive vendor management with supplier profiles, performance tracking, contract management, and compliance monitoring. Features include RFQ/RFP workflows and vendor scorecards.

It Services

Highlights

Create and issue RFQs to multiple vendors with structured line items and questions.

Collect, compare, and score vendor quotes through a multi-stage evaluation process.

Manage vendor qualifications, scorecards, and overall performance ratings.

Maintain a product catalog with preferred vendors and historical pricing data.

Track RFQ status from draft through award with full activity audit trails.

Integrate with Procurement to convert awarded quotes into purchase requisitions.

Capabilities

RFQ Creation & Lifecycle

Create RFQs, RFPs, and RFIs with structured line items
Line-item quantities, units, specs, and estimated pricing
Vendor question bank per RFQ with ordered sort
Single-vendor justification enforcement (configurable)
Manager and finance approval gates before issuance
Auto-approval threshold for low-value RFQs
RFQ amendments after issuance (configurable)
RFQ status lifecycle: draft → issued → awarded / cancelled
Award justification requirement (configurable)
Full activity audit trail on every RFQ

RFQ Templates

Business-specific reusable RFQ templates
Template items and pre-defined question banks
Apply template to new RFQ in one click
Template duplication and activate / deactivate controls
Sample templates import for quick start

Vendor Management

Vendor profile with contacts, address, and notes
Preferred vendor flag and active / inactive status
Vendor qualification workflow (pending → approved)
Document and certification tracking with expiry alerts
Qualification renewal process
Risk-level scoring (financial, operational, compliance)
Vendor scorecards (quality, delivery, price, service)
Diverse-supplier flag
Vendor portal for Q&A with transparency to all invitees
Self-service vendor onboarding portal On the roadmap

Quote Submission & Comparison

Per-item unit pricing, lead time, and delivery terms
Payment terms, tax, shipping, and comments on quotes
Structured answers to RFQ question bank
Submission deadline enforcement with late-quote toggle
Side-by-side quote comparison across all submissions
Auto-scoring and ranked quote list (configurable)
Winner selection with vendor award notification

Evaluation Stages

Multi-stage evaluation pipeline per RFQ
Evaluator assignment with progress tracking
Per-criterion weighted scoring (price, quality, delivery, etc.)
Minimum evaluator count enforcement (configurable)
Required evaluation comments (configurable)
Collaborative evaluation with aggregated results
Real-time evaluation progress dashboard

Analytics & Reporting

RFQ pipeline metrics: issued, awarded, cancelled counts
Average quotes per RFQ and time-to-award tracking
Spend by category and top vendors by awards
Savings and cost-avoidance calculations
Vendor participation and quote acceptance rates
Trend analysis over configurable date ranges
Export analytics report (PDF, Excel, CSV)
Procurement integration (auto-create purchase requisition on award)

Limits & Specs

RFQ types supported: RFQ, RFP, RFI
Quote statuses: Draft, Submitted, Accepted, Declined
Evaluation criteria: Price, Quality, Delivery, Experience, Support (configurable)
Qualification validity: 1 year (renewal workflow built-in)
Analytics periods: 30 days, 90 days, 6 months, 1 year
Pricing: Included with MangoApps Workforce

Use cases

Competitive bidding

Procurement teams issue RFQs to qualified vendors, collect itemized quotes, and use weighted scoring to select the best offer.

Vendor qualification

Evaluate new suppliers with qualification questionnaires, compliance checks, and approval workflows before adding them to the approved vendor list.

Annual contract rebidding

Re-source expiring contracts by issuing RFQs to both incumbent and alternative vendors and comparing total-cost-of-ownership.

Vendor performance reviews

Rate vendors on delivery, quality, and responsiveness using scorecards that inform future sourcing decisions.

Product catalog management

Maintain a searchable catalog of approved items with preferred vendors and negotiated pricing for faster requisition creation.

FAQ

RFQs move through configurable stages (e.g., initial review, technical evaluation, final scoring). Evaluators score each quote independently, and the system aggregates results.

Yes. Vendors submit questions through the portal and buyers respond. All Q&A is visible to participating vendors for transparency.

Awarded RFQs can be linked to procurement requisitions, streamlining the path from vendor selection to purchase order creation.

Source tracks vendor contacts, qualification status, scorecards, quote history, and catalog items for a complete supplier profile.