Category
IT Service Management
Version
1.0.0
Installs
9
Published
Oct 2025
Type
App
Overview
AssetPro provides comprehensive IT asset management with inventory tracking, lifecycle management, assignment workflows, and depreciation tracking. Features include barcode/QR scanning, checkout/checkin, and maintenance scheduling.
Highlights
Track IT and physical assets across their full lifecycle from procurement to retirement.
Monitor asset value with automatic depreciation calculations and purchase-price tracking.
Manage assignments with approval workflows, overdue-return alerts, and checkout history.
Schedule preventive maintenance with configurable intervals and overdue notifications.
Receive warranty expiration alerts and track warranty status across the entire inventory.
View category breakdowns, status distributions, and value metrics on a real-time dashboard.
Capabilities
Asset Tracking
-
Hardware asset inventory with auto-generated asset numbers
-
Software license inventory (per-seat, site-wide, subscription)
-
Asset status tracking (available, assigned, maintenance, retired)
-
Condition grading (excellent, good, fair, poor, damaged)
-
Serial number, model number, and barcode fields
-
Procurement PO line-item linkage
-
Device discovery sync (Lansweeper, Intune, Jamf)
-
Bulk import via CSV
-
Full audit activity log per asset
Categories & Locations
-
Custom categories with configurable codes and useful-life defaults
-
Category-level serial number enforcement
-
Location and department assignment per asset
-
Category CSV import and export
-
Sub-categories (nested hierarchy) Flat category list only
Assignment & Checkout
-
Checkout / check-in workflow with assignment history
-
Permanent, temporary, and loaner assignment types
-
Optional approval workflow before assignment is confirmed
-
Overdue-return alerts and configurable max assignment days
-
Onboarding / offboarding plan integration for auto-assignment
-
Condition-at-return recording and degradation tracking
-
In-app notifications for assignments and returns
Maintenance Management
-
Scheduled maintenance records per asset
-
Maintenance types: repair, upgrade, inspection, cleaning, calibration
-
Status tracking: scheduled, in-progress, completed, cancelled
-
Configurable maintenance interval with overdue detection
-
Automated daily reminders for upcoming and overdue maintenance
-
Maintenance cost tracking per record
-
Inspections app integration (per-category inspection templates)
Depreciation
-
Automatic straight-line depreciation calculated daily
-
Configurable annual depreciation rate per business
-
Salvage value and useful-life months per category
-
Current value vs. purchase value dashboard metrics
-
Admin toggle to disable auto-depreciation
-
Accelerated or double-declining-balance methods Straight-line only
Warranty Tracking
-
Warranty start and end date per asset
-
Warranty-expiring-soon and expired status indicators
-
Daily background job with configurable alert window
-
Weekly digest notification when 5+ warranties are expiring
-
Admin toggle to disable warranty alert emails
QR Code & Barcode
-
Barcode field with auto-detection of EAN-13, UPC, QR, Code 128
-
Barcode scanning for quick asset lookup
-
Admin toggle to enable/disable barcode scanning feature
-
Barcode printing / label generation On the roadmap
Software License Management
-
Per-seat, per-device, site-wide, concurrent, and perpetual licenses
-
Seat allocation to users or devices with availability checks
-
License compliance status (compliant, at-capacity, over-licensed)
-
Subscription expiry tracking with configurable alert window
-
License compliance alerts toggle per business
Reporting & Dashboard
-
Real-time dashboard: total, available, assigned, maintenance, retired counts
-
Asset breakdown by category and status distribution
-
Total current value and purchase value metrics
-
Pending approvals and overdue-return counts
-
Procurement budget utilization (when Procurement app is enabled)
-
Recent assets, assignments, and maintenance activity feeds
-
JSON API endpoint for dashboard metrics
Limits & Specs
-
Default depreciation rate: 20% per year (admin-configurable)
-
Warranty alert window: 60 days before expiry (admin-configurable)
-
Maintenance interval default: 180 days (admin-configurable)
-
Subscription alert window: 30 days before expiry (admin-configurable)
-
Max assignment duration default: Unlimited (admin-configurable)
-
Asset number prefix default: AST-##### (hardware), SWL-##### (software)
-
Pricing: Included with MangoApps Workforce
Use cases
Laptop fleet management
IT assigns laptops to employees with approval workflows, tracks warranty status, and schedules maintenance before hardware failures.
Construction equipment tracking
Operations teams log heavy equipment assignments by job site, monitor maintenance schedules, and flag overdue inspections.
Office furniture inventory
Facilities managers track desks, chairs, and monitors by location with depreciation values for accurate financial reporting.
Software license management
Track license entitlements, renewal dates, and assigned seats to avoid over-provisioning or compliance gaps.
Vendor contract integration
Link assets to vendor contracts and procurement budgets so every purchase is traceable from requisition to assignment.
FAQ
Yes. When auto-depreciation is enabled, assets depreciate at a configurable rate (default 20%) and current value updates automatically.
Employees can view available assets and request assignments. If assignment approvals are enabled, a manager must approve before checkout.
The system tracks the last completed maintenance date per asset and alerts when the configurable interval (default 180 days) is exceeded.
Yes. When both apps are enabled, the dashboard shows budget utilization and assets link directly to purchase order line items.
