Run Pyxis Override Audit — Free

Audit Identification

Audit period documented

Record the start and end dates for the override audit period.

Location, unit, or cabinet identified

Document the Pyxis/ADC location, unit, or cabinet reviewed.

Reviewer name and role documented

Enter the name and role/title of the auditor or reviewer.

Review scope defined

Select the scope of the audit review.

Note (optional)

Reference policy or SOP documented

List the policy, SOP, or medication management standard used for the review.

Override Frequency and Pattern Review

Override rate reviewed against expected use

Enter the override count or rate for the audit period and compare it to expected operational use.

Note (optional)

High-frequency override pattern identified critical (required)

Determine whether the unit, shift, medication, or user shows repeated override activity that warrants follow-up.

Yes No N/A

Overrides concentrated during specific shift or time window

Assess whether overrides cluster during nights, weekends, admissions surges, or other predictable periods.

Yes No N/A

Note (optional)

Repeat override users or prescribers identified

Identify whether the same staff members, prescribers, or care areas are associated with repeated overrides.

Yes No N/A

Note (optional)

Trend compared with prior audit period

Select the direction of change compared with the prior review period.

Note (optional)

Override Reason and Clinical Justification

Reason for override documented in dispensing record critical (required)

Confirm that a reason for each reviewed override is documented in the ADC or associated medication record.

Yes No N/A

Reason aligns with urgent or time-sensitive clinical need critical (required)

Assess whether the override was justified by urgent care needs, emergent treatment, or another approved exception.

Yes No N/A

Non-urgent or convenience-based override identified critical (required)

Identify overrides that appear to bypass standard verification without a documented urgent clinical need.

Yes No N/A

Override reason category

Select all applicable reason categories for the reviewed overrides.

Note (optional)

High-alert medication or controlled substance involved critical (required)

Indicate whether any reviewed override involved a high-alert medication, controlled substance, or other restricted item.

Yes No N/A

Pharmacy Follow-Up and Documentation

Pharmacy review completed for reviewed overrides critical (required)

Confirm that pharmacy reviewed the override events within the expected follow-up timeframe.

Yes No N/A

Medication order entered or verified after override

Confirm that a corresponding medication order was entered, verified, or reconciled after the override as applicable.

Yes No N/A

Note (optional)

Discrepancies or undocumented doses investigated critical (required)

Determine whether any mismatches between override removal and order verification were investigated and resolved.

Yes No N/A

Follow-up action documented

Select all follow-up actions taken by pharmacy, leadership, or the unit.

Note (optional)

Corrective action owner and due date assigned

Document the responsible owner and target completion date for any corrective action.

Risk, Compliance, and Escalation

Potential patient safety risk identified critical (required)

Assess whether the override pattern suggests a patient safety risk, delay in care, or medication-use process failure.

Yes No N/A

Repeat non-conformance requires escalation critical (required)

Determine whether repeated override issues require escalation to pharmacy leadership, nursing leadership, or the medication safety committee.

Yes No N/A

Controlled substance or diversion concern escalated critical (required)

Indicate whether any override pattern raised concern for diversion, unauthorized access, or controlled substance handling issues.

Yes No N/A

Overall audit conclusion

Select the overall result of the audit review.

Note (optional)

Get your results

Enter your email — we'll send you a PDF of your filled-out template. We won't sign you up to anything; you can opt in to the trial from the email if you want.

Email (required)

Your name (optional)

Run: Pyxis Override Audit

Audit Identification

Override Frequency and Pattern Review

Override Reason and Clinical Justification

Pharmacy Follow-Up and Documentation

Risk, Compliance, and Escalation

Get your results