Run Specimen Chain of Custody Audit — Free

Specimen Receipt and Identification

Specimen label includes unique identifier, collection date/time, and specimen type critical (required)

Confirm the label is legible, affixed to the specimen container, and includes all required identifiers without overwriting or ambiguity.

Yes No N/A

Specimen identity matches requisition, case file, or evidence record critical (required)

Verify the specimen identifier, patient/case number, and test request align exactly with the source documentation.

Yes No N/A

Label is intact, readable, and not obscured by condensation, damage, or residue critical (required)

Check for smudging, peeling, partial detachment, or any condition that could compromise identification.

Yes No N/A

Specimen container is sealed with tamper-evident closure when required critical (required)

Confirm the seal is present, intact, and consistent with site procedure for forensic or controlled specimens.

Yes No N/A

Collection and Transfer Documentation

Collection time, transfer time, and receipt time are documented critical (required)

Verify the custody record contains chronological timestamps for each custody event and that times are plausible and consistent.

Yes No N/A

Each custody transfer includes releasing and receiving person names or IDs critical (required)

Confirm every handoff is documented with both parties identified in the chain-of-custody record.

Yes No N/A

Transfer reason and specimen condition at handoff are recorded

Check that the record states why the specimen was transferred and whether the container/seal was intact at the time of transfer.

Yes No N/A

Custody form contains no unexplained gaps or missing transfer entries critical (required)

Review the chain for continuity; any missing custody period, unsigned handoff, or undocumented possession is a non-conformance.

Yes No N/A

Signatures, Witnessing, and Authorization

Required signatures or initials are present for collection and each transfer critical (required)

Verify the custody record is signed or initialed by the responsible individuals at each required step.

Yes No N/A

Signatures are attributable to authorized personnel and match the documented role critical (required)

Check that signatories are authorized to handle specimens and that the role or title aligns with site procedure.

Yes No N/A

Witness signature obtained when required by procedure or specimen type

Confirm witness documentation is present for specimens or events that require dual verification.

Yes No N/A

Corrections or amendments are dated, initialed, and do not obscure original entries critical (required)

Review any edits to custody records for proper correction method and preservation of the original record.

Yes No N/A

Storage Controls and Access Security

Specimens are stored in a designated secure area with restricted access critical (required)

Verify the storage location is controlled, locked, or otherwise restricted to authorized personnel only.

Yes No N/A

Storage temperature is within the required range for the specimen type critical (required)

Measure and record the current storage temperature and confirm it meets the applicable SOP or manufacturer requirement.

Access log or electronic audit trail is maintained for specimen storage critical (required)

Confirm entries exist for authorized access events and that the log is retained according to policy.

Yes No N/A

Specimens are segregated to prevent mix-ups, contamination, or unauthorized removal

Check that specimens are organized by case, status, or storage requirement and physically separated as needed.

Yes No N/A

Retention, Disposition, and Non-Conformance Review

Retention period aligns with policy, regulation, or case requirement

Verify the specimen or record retention schedule is defined and being followed for the specimen type.

Yes No N/A

Disposal or release of specimen is documented and authorized critical (required)

Confirm final disposition includes date, authorization, and method of release or destruction where applicable.

Yes No N/A

Any chain-of-custody deficiency is recorded with corrective action and escalation critical (required)

Document missing signatures, broken seals, storage excursions, or other non-conformances and note the corrective action owner.

Yes No N/A

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Run: Specimen Chain of Custody Audit

Specimen Receipt and Identification

Collection and Transfer Documentation

Signatures, Witnessing, and Authorization

Storage Controls and Access Security

Retention, Disposition, and Non-Conformance Review

Get your results