Loading...
Knowledge Management

One Place for Every Resource Employees Need

MangoApps Libraries eliminate tool sprawl by centralizing your web apps, forms, documents, policies, and media into a single, searchable hub β€” accessible from any device, any location, any time. House compliance docs, training materials, and operational guides alongside the intranet and communication tools your workforce already relies on.

One Place for Every Resource Employees Need
1M+
Users Worldwide
98%
Customer Retention
20%
Of Work Time Lost Searching for Information
15+
Years of Innovation
AirBorn
Aptean
Great Western Bank
Greene County Healthcare
HEB Construction Ltd
Hendrick Health System
Rolex USA
Suburban Propane
Tatts Group
University of Illinois
Upstream Rehab
AirBorn
Aptean
Great Western Bank
Greene County Healthcare
HEB Construction Ltd
Hendrick Health System
Rolex USA
Suburban Propane
Tatts Group
University of Illinois
Upstream Rehab

When Resources Are Scattered, Employees Struggle

The average employee spends nearly 20% of their workweek searching for information. Without a centralized resource hub, this time is wasted β€” and critical knowledge gets lost.

Endless Tool Switching

Employees log into SharePoint, Google Drive, email attachments, and a dozen other apps just to find one document β€” killing productivity and morale.

Policies Hidden in Inboxes

Critical HR policies, compliance procedures, and onboarding materials get buried in email threads or forgotten folders, leaving teams uninformed and exposed to risk.

Outdated Content Everywhere

When resources spread across systems with no governance, employees can't tell which version is current β€” leading to errors, confusion, and compliance gaps.

Frontline Workers Left Out

Deskless employees without corporate email or laptop access are often cut off from vital tools, forms, and resources they need to do their jobs effectively.

Centralized Resource Management

Centralized Resource Management

MangoApps Libraries act as centralized repositories where you can easily store, organize, and share internal and external company resources. Compile and categorize everything β€” web apps, forms, documents, marketing materials, sales resources, policies, and more β€” making every resource instantly accessible through MangoApps' powerful global search. Add Libraries directly to your navigation bar or dashboard for one-click access to critical content.

  • Organize resources into categories, subcategories, and tags for intuitive browsing
  • Surface all content in global search so nothing gets buried
  • Pin Libraries to dashboards and navigation for instant employee access
  • Manage both internal content and external links from one place
Explore Knowledge Management
Easily Accessible to Every Employee

Easily Accessible to Every Employee

Position Libraries as a shared space that promotes transparency and collaboration across all teams and locations. Whether employees are at a desk, on a mobile device, or out in the field, they get immediate access to the information they need. Ensure essential resources reach everyone β€” from head office to frontline workers β€” fostering a more informed, connected workforce without requiring email or VPN.

  • Mobile-first design works on any device, no desktop required
  • Role-based visibility ensures the right content reaches the right people
  • Break down information silos with cross-team resource sharing
  • No email required β€” reach frontline workers where they are
See the Employee App
Dynamic Access and Display Options

Dynamic Access and Display Options

Enhance any MangoApps page by embedding Libraries for prominent, always-on access. The Modern view surfaces content across categories on a single page, eliminating the need to navigate deep folder hierarchies. Choose from three layout options β€” Compact, Large, and Grid β€” to showcase mixed content including images, forms, files, and links. Admins can rearrange Library order and color-code icons to prioritize what matters most.

  • Embed Libraries on any intranet page, homepage, or department site
  • Three display layouts: Compact, Large, and Grid
  • Color-coded icons and drag-and-drop ordering for intuitive navigation
  • Modern view surfaces all categories on a single browsable page
Explore Department Sites

Everything a Library Should Do β€” and More

Libraries are built into the MangoApps platform, working seamlessly with your intranet, mobile app, and AI search β€” no integration required.

Global Search Integration

Every resource in every Library is indexed by MangoApps AI-powered search. Employees find what they need in seconds β€” no folder hunting required.

Explore AI Search

Role-Based Access Control

Control exactly who can view, edit, and manage each Library. Publish resources company-wide, by department, or to select user groups.

Learn About Security

Mobile-Ready Access

Libraries are fully accessible from the MangoApps mobile app β€” perfect for frontline, deskless, and field workers who need policies and tools on the go.

See the Mobile App

Flexible Content Types

Host any content type β€” web app links, uploaded files, embedded videos, forms, images, and external URLs β€” all organized in one consistent interface.

Learn More

Content Governance

Set expiration dates, assign content owners, and track library usage to keep resources current and compliant. The Governance Engine automatically flags outdated content.

See Governance Engine

Embeddable Anywhere

Add Library widgets to homepages, department sites, group pages, and dashboards β€” surfacing your most important resources exactly where employees already work.

Explore Department Sites

Libraries Connect to the Full MangoApps Platform

Libraries are more powerful when paired with MangoApps' broader knowledge and content ecosystem β€” giving your organization a complete information architecture.

Knowledge Bases (Wikis)

Build living, collaborative wikis for team knowledge, onboarding guides, and SOPs that teams can edit and maintain together.

Explore Knowledge Bases

File Management

Organize, version, and share files with enterprise-grade storage that integrates with SharePoint, OneDrive, and Google Drive.

See File Management

HR Files and Document Vault

Store sensitive employee documents, policies, and compliance records with role-based privacy controls and full audit trails.

Learn About HR Files

AI-Powered Search

MangoApps AI surfaces the most relevant resources from Libraries and across the platform β€” so employees always find what they need, fast.

Explore AI Search

Department and Group Sites

Give every team their own branded site with embedded Libraries, news feeds, and tools β€” a focused digital home for every department.

See Department Sites

Content Governance Engine

Automatically flag stale content, assign owners, and set renewal schedules to keep your Libraries accurate and compliance-ready.

Explore Governance

Compliance Tracking

Maintain version-controlled libraries of compliance documents, safety manuals, and regulatory filings with automated review cycles and expiration alerts.

Learn More

Training Connect

Host training materials, course handouts, and reference guides in organized libraries that link directly to LMS modules and learning paths.

Learn More

The Ultimate Intranet Buyer's Guide for a Frontline Workforce

Make the right platform decision with our comprehensive 2026 buyer's guide β€” covering evaluation criteria, vendor questions, and ROI benchmarks.

Vendor evaluation framework and scorecard
Must-ask questions for frontline and enterprise needs
ROI benchmarks and total cost of ownership analysis
Implementation timeline expectations and success metrics
Download Free Guide
The Ultimate Intranet Buyer's Guide for a Frontline Workforce

Frequently Asked Questions

Libraries support virtually any content type: web app links, uploaded files (PDFs, Word docs, spreadsheets), embedded videos, images, external URLs, and forms. You can mix content types within a single Library and organize them into categories and subcategories.

Libraries are designed as curated resource collections β€” a structured, branded way to surface tools, links, and documents. Knowledge Bases are collaborative wikis for creating and editing shared knowledge. File Management is document storage with versioning. Libraries are the most flexible option for presenting mixed resources in a visual, navigable format.

Yes. Libraries are fully accessible via the MangoApps mobile app on iOS and Android. No email address is required β€” frontline workers can access policies, forms, and resources directly from their phones.

Absolutely. Each Library has configurable visibility settings: company-wide, department-specific, group-based, or individual. Admins can also set edit vs. view permissions independently, so content owners can update resources without full admin rights.

All content in Libraries is indexed by MangoApps' global AI-powered search. When an employee searches for a policy, document, or link, results from Libraries appear alongside other content β€” ensuring nothing gets buried and every resource is discoverable.

Let's Talk

For 15+ years, we've perfected our product, earning the trust of 1 million+ users and an NPS of 78.

Why Choose Us?

  • AI-Powered Platform: The most unified workforce experience on the planet.
  • Top Security: HITRUST, ISO & SOC 2 certified.
  • Exceptional UX: Delightful on mobile and desktop.
  • Proven Results: 98% customer retention rate.

Trusted by Legendary Companies:

Trusted by legendary companies

By submitting, you agree to our Privacy Policy.

Ask AI Product Advisor

Hi! I'm the MangoApps Product Advisor. I can help you with:

  • Understanding our 40+ workplace apps
  • Finding the right solution for your needs
  • Answering questions about pricing and features
  • Pointing you to free tools you can try right now

What would you like to know?