Centralize Every Project in One Searchable Workspace
MangoApps Workspaces give every team a dedicated hub for communication, tasks, files, and milestones. Keep projects organized, stakeholders aligned, and nothing slips through the cracks. Because workspaces are part of MangoApps' unified intranet, operations, and HR platform, project collaboration stays connected to scheduling, chat, and the tools your team already uses every day.
One Hub for Every Project's Communication and Work
Stop hunting across email threads, shared drives, and messaging apps. Project Workspaces consolidate all communication, tasks, files, wikis, and updates in a single searchable space that every team member can access instantly.
- Consolidate all project resources and communication into one easy-to-use area
- Dedicated spaces for teams, departments, or specific initiatives
- Collaborate using updates, wikis, posts, documents, and file sharing
- Projects can be quickly created and assigned to relevant users
Control Who Sees What with Flexible Permissions
Not every project is meant for everyone. Set each workspace to Public, Private, or Unlisted so sensitive initiatives stay secure while open projects encourage broad participation and visibility.
- Create permissions for confidential projects without disrupting team workflow
- Tight controls ensure sensitive project data does not leave the team
- Invite external users like customers or partners for secure collaboration
- Members access a project activity feed keeping everyone in the loop
Assign Tasks, Track Milestones, and Ship On Time
The built-in task management module keeps every project on track. Assign tasks, set deadlines, track status in real time, and get instant visibility into project health on mobile or desktop.
- Set goals, create tasks, and monitor overall project progress with detailed tools
- View pending, delegated, and completed tasks across mobile and desktop
- Track progress across multiple concurrent projects at once
- Get notified automatically when deadlines approach or task status changes
Collaborate Beyond Your Four Walls with Guest Access
Invite customers, vendors, or partners directly into a project workspace. Guests get real-time transparency during execution without gaining access to your broader intranet, keeping collaboration tight and security intact.
- Invite customers and partners for immediate project transparency
- Guests participate in updates, comments, and file reviews
- Strict permissions ensure external users see only what they need
- Strengthen client relationships through collaborative project delivery
Everything a Team Needs to Collaborate Effectively
Workspaces bundle the most powerful collaboration tools into one cohesive experience with no extra apps required.
File Sharing & Management
Attach files to updates, comments, or posts. Shared files are instantly searchable and accessible to all workspace members with no more hunting through email attachments.
Learn MoreGuest & External Collaborators
Invite customers, partners, or vendors directly into a workspace for transparent, real-time project collaboration without exposing your full intranet.
Learn MoreFully Searchable Project History
All project work is fully indexed including wikis, posts, chats, and files. Find any decision or document from any past project in seconds.
Learn MoreCustomizable Project Modules
Turn modules on or off to match the purpose of each workspace. Every project type gets the exact tools it needs and nothing it does not.
Learn MoreTeam Messaging & Status Updates
Share updates, start discussions, and pin important messages. Team messages keep everyone aligned and engaged without the noise of email chains.
Learn MoreCollaborative Notes & Wikis
Build living documentation that every team member can edit, reference, and search. Perfect for meeting notes, SOPs, project specs, and knowledge capture.
Learn MoreFrom Day One to Done. All in One Place.
Track milestones, manage tasks, share files, and collaborate across departments with a unified workspace that connects every stakeholder involved.
The ease with which someone can throw up a question and reply to someone else is huge. We wanted to have spaces that would be both resource repositories, as well as social spaces where people could share. So, MangoApps allowed us to bring those things and blend those things together.
Emily Hatteberg
Editorial Manager & Content Strategist
YMCA
Customer Success
See How Teams Collaborate with MangoApps Workspaces
Why Teams Choose MangoApps Workspaces
A purpose-built workspace platform that works the way your teams already think.
Built for Real-World Team Workflows
Whether managing a cross-functional initiative or a simple team sprint, workspaces adapt to your process and not the other way around.
Kill Email Overload for Good
Every update, file, and decision lives in the workspace. Stop forwarding thread chains and searching your inbox for project context.
Enterprise-Grade Security Built In
HITRUST, SOC 2, and ISO 27001 certified. Granular permissions, full audit trails, and enterprise encryption protect your most sensitive project data.
View Security DetailsWorks Alongside Microsoft 365
Deep integrations with Teams, SharePoint, OneDrive, and Outlook mean you keep existing tools while gaining a unified collaboration layer on top.
See Microsoft IntegrationsMobile-First for Field Teams
Access tasks, files, updates, and workspace content from any device. MangoApps mobile is purpose-built for frontline and deskless workers.
Explore Mobile AppBacked by 15+ Years of R&D
MangoApps has been perfecting its collaboration platform for over 15 years, earning an NPS of 78 and the trust of 1M+ users worldwide.
See Our AwardsGoals and OKRs
Align workspace activities to organizational goals by embedding OKR tracking directly into project collaboration spaces.
Learn More4 Keys to Successful Project Collaboration & Execution
Download our whitepaper to learn the proven framework for running projects that deliver on time, on budget, and on goal every time.
Frequently Asked Questions
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For 15+ years, we've perfected our product, earning the trust of 1 million+ users and an NPS of 78.
Why Choose Us?
- AI-Powered Platform: The most unified workforce experience on the planet.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
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