The New Era of Workplace AI
In the world of digital workplace technology, and intranets in particular, AI has become a buzzword. Yet most of what’s available today still behaves like a chatbot on the side: it can answer questions or summarize information, but it doesn’t eliminate the heavy, manual work that makes an intranet useful in the first place. Administrators and content owners still spend hours building pages, creating forms, and configuring data systems like spreadsheets just to centralize resources and deliver a unified employee experience. That hidden effort slows down how quickly new information, processes, and tools can reach employees across the organization—from frontline teams to desk-based staff.
Today, this changes for MangoApps customers. In our latest release (19.1), we’ve introduced something no one else is offering today: AI that actually builds work for you. We’re talking full Pages, Trackers, and Forms generated from a simple prompt. Not just accelerated tasks, but a reshaping of how work gets created while putting advanced automation in the hands of every employee.
And because AI doesn’t live in a vacuum, MangoApps goes further. We’re making sure the assets created in MangoApps and the knowledge it holds can connect into the broader AI ecosystem companies are already investing in. Instead of being locked away, that information flows seamlessly into the tools employees are already starting to use.
Together, these changes mark a step forward for intranet and employee experience technology. What follows is a closer look at the new AI capabilities that simplify creation, reduce manual work, and make knowledge instantly usable.
AI-Generated Pages: From Idea to Reality in Seconds
With MangoApps 19.1, creating pages is no longer a manual, time-consuming process. The new AI Page Generator lets admins and content owners enter a simple prompt and MangoApps AI instantly generates a polished draft complete with layouts, images, and text. The tool also supports live preview and the ability to apply page templates that your company already uses, so content not only looks good but stays consistent with organizational standards.
For HR teams, that could mean producing a fully branded onboarding hub in minutes. For a corporate comms team, it might be generating a polished campaign page to house announcements, FAQs, and resources for an upcoming initiative. AI provides a strong starting point by doing 80% of the work for you, and edits or refinements can be made on the draft page directly in the editor.
For desk employees, it cuts hours of formatting into minutes of setup. For frontline workers, it ensures critical resources are built fast and delivered in a mobile-friendly format they can use right away.
AI-Generated Trackers & Forms: Turning Ideas Into Workflows
MangoApps Trackers are powerful for capturing structured data, coordinating workflows, and keeping teams aligned, but creating and configuring them has often been time-consuming for administrators and teams. With 19.1, the new AI Tracker Generator changes that.
Simply describe the purpose of the tracker in plain language, and MangoApps AI will generate it in seconds. Intelligent column types, pre-filled values, and linked forms are created automatically, so the tracker is functional right away. Whether it’s an incident reporting log, an expense tracker with approval routing, or a customer feedback form, AI delivers a complete, usable structure from the start.
Admins and team leads can preview and adjust before publishing, while built-in automation and templates make reuse simple. For frontline managers and supervisors, this means they can spin up the systems they need without IT intervention. The payoff: structured data is easier to capture, adoption grows faster, and teams can focus on acting on information instead of configuring tools.
AI Auto-Fill & Data Extraction: No More Manual Entry
Manual data entry is tedious, error-prone, and one of the biggest drains on employee time. With our latest release, that work disappears. The new AI Auto-Fill capability allows users to upload PDFs or images directly into a form, and MangoApps AI will extract values and map them to the correct fields automatically.
For example, a compliance officer uploading a lengthy contract can see key fields populated automatically, or a project manager can import details from a standard intake form without typing them in by hand.
The system uses field labels and descriptions to identify matches, applies validation rules, and respects existing conditions — ensuring accuracy and compliance every time. If a field has a default value, AI may update it; if it’s been manually edited by a user, AI won’t override it. All uploaded files remain securely stored in the tracker for record-keeping and access control.
For frontline workers and administrators alike, this means faster, more accurate submissions without the repetitive data entry. Compliance officers can process contracts quickly, supervisors can complete shift forms in seconds, and project managers can eliminate the bottleneck of typing in every detail by hand. The payoff is clear: hours saved, fewer errors, and stronger confidence in the integrity of data.
Ask AI on Files & Trackers: Making Knowledge Instantly Usable
One of the most common challenges in the workplace is making sense of long or complex documents and data-heavy trackers. With 19.1, MangoApps has introduced Ask AI on Files and Trackers, which allows employees to query files and trackers in plain language and get instant, reliable answers.
Supported file types include PDFs, Word docs, spreadsheets, PowerPoint presentations, and even video transcripts. Employees can ask questions like “Summarize this training doc in five bullets” or “What are the key figures in this proposal?” and receive concise, usable outputs on the spot.
Because Ask AI works directly inside MangoApps, there’s no need to export files or rely on third-party tools. Frontline staff preparing for a shift can quickly grasp the essentials of a lengthy manual, while managers can surface key data points from trackers without combing through rows and columns.
Integration With the Enterprise AI Ecosystem
MangoApps AI isn’t limited to what happens inside MangoApps. With this release, we’re making the platform part of the broader enterprise AI landscape by ensuring the knowledge and workflows created here can connect into the tools employees and IT teams already rely on. These new updates include:
- Microsoft Copilot Integration: Employees can pull answers and context from MangoApps directly into Microsoft Copilot, making intranet knowledge available inside familiar Microsoft 365 applications.
- OpenAPI Schema: MangoApps automatically generates OpenAPI schemas that describe its data, allowing external AI tools to understand and interact with MangoApps content in a governed way.
- Support for OpenAI Custom Assistants: IT can configure ChatGPT to safely query MangoApps content through custom assistants, ensuring responses are based on approved company data.
- New MCP Server Role: MangoApps acts as a Model Context Protocol (MCP) server, which means it becomes a secure connector that AI assistants like Copilot or ChatGPT can query. IT controls what data is exposed, while employees receive reliable, sanctioned information right in their flow of work.
The payoff is significant: MangoApps becomes a governed bridge between enterprise knowledge and the AI systems already shaping modern work. It turns AI from an isolated experiment into an everyday advantage that employees and IT can trust and use across the workforce.
The MangoApps Difference
While many workplace tools talk about AI, most stop at chatbot-style assistants. MangoApps goes further by introducing new capabilities that directly remove manual effort and generate real, usable outcomes for employees and administrators alike. This release proves our ability to innovate in ways that are practical, governed, and unmatched in the intranet and employee experience market.
MangoApps now delivers the most complete spectrum of AI capability in the digital workplace market:
- Creation: Pages, trackers, and forms built instantly from prompts, eliminating setup work.
- Understanding: Natural language queries across files and trackers, turning static content into actionable knowledge.
- Integration: Secure, governed connections with Copilot, OpenAI, and enterprise AI systems through OpenAPI schema and MCP server capabilities.
“AI shouldn’t be a side project. It should make work faster, easier, and more accessible for every employee. MangoApps is the first platform delivering AI that doesn’t just suggest — it builds, explains, and connects.”
Ready to see it in action? Schedule a demo with our team to experience how MangoApps AI can simplify creation and empower your workforce. Or explore the other updates in our 19.1 release through the deep dive articles linked below:
