MangoApps named #1 in 2021 Digital Workplace Data Quadrant. Download now »

What Are Team Collaboration Spaces?

Generally speaking, “team collaboration space” means an area that is designed for a team to work together, like a conference room. The digital equivalent could be an online workspace or designated chat group. However teams decide to work together, designated collaborative areas help everyone stay engaged.

Problem: Finding An Accessible Area

While collaboration spaces should simplify the team experience, they only work if they accommodate everyone, and in a modern organization, that usually requires a digital component. A poorly executed digital workspace will often force employees to devote time to managing emails and tracking down files rather than being productive and collaborating with their colleagues.
A good workspace will instead naturally fit every member’s unique needs and make it easier to contribute, instead of confusing them or forcing them into elaborate workarounds.
We have people who are geographically distributed coming together to work on collective initiatives. We can create these virtual teams, where people who wouldn’t necessarily have much opportunity to collaborate in person are now having discussions, sharing documents, and getting feedback.
-Tim Middlecote, Head of ICT, Wildlife Trusts

Solution: Setting Up Digital Spaces

MangoApps keeps team collaboration spaces specific and centralized. With designated group and project areas built right into the platform, leaders have a digital, secure space set aside for team communication and collaboration of any kind. Work areas are always visually engaging and make finding content and participating in conversations super simple. Adding new group members is easy too—admins can even transfer a large number of employees from an LDAP.
MangoApps is mobile-friendly and accessible from anywhere, letting employees participate in team collaboration and communication whenever and wherever works for them. No matter their work schedule, daily agenda, or geographical distance, teams can collaborate seamlessly.
Every Mango Group centers around a news feed, so posting updates, asking questions, updating calendars, and sharing documents are intuitive. Workspace are highly customizable with out-of-the-box modules like wikis, task management, and much more, making it easy to adapt MangoApps to your team’s workflow.
Users can respond to updates with emoji or comments, including images and files, keeping collaboration an ongoing experience, and guest users can even be added to specific workspaces, making it easy to bring an outside partner, vendor, or customer, into a particular project to keep them in the loop.

How To Create Groups:

  1. 1
    Groups are intended to give employees a space to discuss a particular topic, in a general sense, with no specific outcome or end date. To create a new group, make sure the groups module is enabled in your domain, then go to the groups area and select the ‘Create A Group’ button.
  2. 2
    Give your group a name and establish some of its basic details. Provide a description, establish permissions, enable or disable features, and more.
  3. 3
    You’re now ready to add users and get to work. Select the group tools button and then ‘Invite Network Users’ to start adding group members.
  4. 4
    Once a member has been added to a group, they can immediately begin posting, sharing, asking questions, submitting documents, and participating in everything groups have to offer.
  5. 5
    Groups are not limited to traditional office tasks—several employees across different departments might create a group to discuss daily lunch plans, or a group around a common interest like sports or music.

How To Create Projects:

  1. 1
    Where groups are meant to be ongoing, projects are created with the intention of moving a team towards a specific outcome or deadline. To create a new project, make sure the project module is enabled in your domain, then go to the project area and select the ‘Create A Project’ button.
  2. 2
    Give your project a name and establish some of its basic details. Provide a description, establish permissions, enable or disable features, and more.
  3. 3
    You’re now ready to add users and get to work. Select the project tools button and then ‘Invite Network Users’ to start adding project members.
  4. 4
    Once a member has been added to a project, he or she can immediately begin posting, sharing, asking questions, submitting documents, adding tasks, and participating in everything projects have to offer.

Bring your frontline and office teams together on one common platform

It has never been this easy to create the perfect employee experience for your deskless and deskbound workers. Contact us to discuss requirements, pricing, rollout and support. Get your free demo today!
Get intranet, teamwork, training and content management in one platform - MangoApps
Login Into Your Domain
Schedule an Online Meeting

What you can expect

  • 1:1 product walk-through with a MangoApps expert
  • Q&A session specific to your organization and situation
  • Learn about various deployment options & best practices
  • Understanding of security, scalability, upgrades & support
  • Personalizing product pricing
Thank you for your request. We will review the information you provided and will contact you within 1 business day.
Select products you are interested in: