Collaborate Securely with External Partners
MangoApps Guest Users gives your customers, vendors, and partners a secure seat at the table — without scattered email chains, shared drives, or shadow IT. Invite external collaborators into projects, chats, and shared files from one unified, searchable, and compliant workspace that also supports compliance training and credential verification.
External Collaboration Is Broken
Most organizations rely on a patchwork of email, consumer file-sharing, and ad-hoc messaging to work with external partners. The result: security gaps, lost context, and costly delays.
Email Chaos
Endless CC chains, lost attachments, and version confusion delay projects and expose sensitive data to unintended recipients.
Disconnected Tools
Partners juggle email, consumer messaging apps, and shared drives—none of which connect to your internal systems or workflows.
No Audit Trail
Decisions, approvals, and shared files scatter across inboxes with no single source of truth for project history or compliance.
Security Risks
Sharing via consumer apps or personal email introduces data leakage and compliance violations that put your business at risk.
Lack of Visibility
Managers have no way to see what has been shared with whom, or to track progress on externally-facing projects in real time.
Slow Response Times
Without real-time messaging, external partners wait hours for answers—slowing decisions, delaying deliverables, and frustrating relationships.
Easy External Collaboration
MangoApps admins can create user profiles for invited customers, partners, vendors, and suppliers, allowing them to participate in designated projects, groups, and content. Guest user profiles make external collaboration simple while keeping your internal workspace secure and organized.
- Invite customers, vendors, partners, and suppliers with a few clicks
- Control exactly which projects, groups, and content guests can access
- Guests get a familiar, intuitive interface without needing IT support
- Manage all guest accounts centrally from the admin dashboard
Real-Time Guest Messaging
Guest users in MangoApps receive instant messaging capabilities, putting them in direct contact with your internal experts and support teams. This real-time access helps answer questions, resolve issues, and move projects forward—without the lag of back-and-forth emails.
- Real-time direct and group chat with external partners
- Presence indicators show when guests are online and available
- Shared channels keep project conversations organized and searchable
- Mobile-ready so partners can respond from anywhere
Replace External Email
MangoApps mail lets employees and guest users exchange email-style messages in a clutter-free, spam-free environment. Unlike traditional email, MangoApps keeps sensitive information inside your secured platform—ensuring confidentiality while eliminating inbox overload.
- Send structured, email-style messages without leaving MangoApps
- No spam, no CC clutter—messages stay relevant and organized
- Sensitive content never leaves your secure, compliant environment
- Full message history is archived and searchable for compliance
Keep Everything in One Place
Communicating with external partners inside MangoApps keeps all information organized and instantly retrievable. MangoApps stores a complete history of conversations, shared documents, posts, and files—all fully searchable from any device, at any time.
- Full conversation and document history in one searchable location
- Find any file, message, or decision in seconds with AI-powered search
- Accessible from desktop and mobile—no VPN or special access required
- Automatic retention and archiving for compliance and audit readiness
Private Communication Without Guest Visibility
While guest collaboration is powerful, there are times when internal teams need to discuss sensitive matters privately. MangoApps gives employees full control—posts and updates can be set to visible for all project members including guests, or restricted to network users only.
- Toggle content visibility between all members and internal-only at any time
- Protect sensitive internal discussions even within shared projects
- Granular per-post and per-group visibility controls for IT admins
- Full audit log of who accessed what and when
Built-In Capabilities for Secure External Collaboration
MangoApps Guest Users is more than a portal—it is a complete external collaboration layer with enterprise-grade controls, real-time communication, and a unified workspace.
Granular Access Controls
Admins decide exactly which groups, projects, files, and features each guest account can access—nothing more, nothing less.
Learn MoreUnified File Sharing
Share documents, images, and media with external partners directly inside MangoApps—no consumer file-sharing apps needed.
Learn MoreReal-Time Notifications
Guests receive instant notifications for messages, file updates, and mentions—keeping external stakeholders engaged and responsive.
Learn MoreSearchable History
Every message, file, and decision is indexed and searchable, giving teams instant access to the full project history from any device.
Learn MoreEnterprise Security & Compliance
HITRUST, SOC 2, and ISO 27001 certified. All data is encrypted in transit and at rest, with full audit logs for compliance.
Learn MoreMobile-Ready Experience
Guests access MangoApps from iOS or Android—collaborating on the go without needing a laptop or VPN connection.
Learn MoreCompliance Tracking
Enforce credential verification and access expiration policies for guest users to maintain compliance when contractors and vendors access your platform.
Learn MoreTraining Connect
Assign mandatory safety orientations and compliance training to guest users before granting access to operational areas or sensitive content.
Learn MoreThe MangoApps team is really responsive. Any questions get answered immediately. And they didn’t overpromise—they’ve delivered exactly what they said they would. The customer service really stands out.
Alison van Zijl
Head of Human Resources
Full House
Download the External Collaboration Overview
See how MangoApps empowers teams to work securely with external partners—without the chaos of email, consumer apps, or disconnected tools.
Customer Success
See How Organizations Collaborate with MangoApps
Frequently Asked Questions
Let's Talk
For 15+ years, we've perfected our product, earning the trust of 1 million+ users and an NPS of 78.
Why Choose Us?
- AI-Powered Platform: The most unified workforce experience on the planet.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
Trusted by Legendary Companies:
